Dates G 140
`
`
`
`
`BACKGROUND: In 1982, the decision was made to add the publication date to the call number
`of all monographic works. Prior to that date, several formal and informal memos were used as
`guidelines to determine if a date was needed in the call number. This instruction sheet provides
`guidelines on adding the date to the call number for monographic works.
`
`DEFINITION: Publication date refers to the date coded in field 264, second indicator 1,
`subfield $c. Use the publication date to determine the date in the call number unless instructions
`to the contrary are provided below.
`
`1. General rule. Apply the following principles to determine the date to be included in the call
`number.
`
`
`a. Date of publication present. Add the date of publication to all monographs.
`
`Examples:
`
`
`
`
`
`
`
`
`2012
` use
`
`
`
`MMX
`
`
`
`
`[2011]
`
`
`
`
`[2008?]
`
`
`
`[1995 or 1996]
`
`
`
`1980-2013
`
`
`
`
`MMI-MMII
`
`
`
`
`MCMXCI-2010
`
`
`
`1980-[2013]
`
`
`
`
`[1965]-2005
`
`
`
`
`[1965-2005]
`
`
`
`[not before March 1, 1800]
`
`
`[not after April 23, 1700]
`[between May 1,1801 and May 2, 1805]
`[between 1700 and 1799]
`
`
`[between 1700 and 1799?]
`
`
`[between 1990 and 1999]
`
`
`[between 1990 and 1999?]
`
`
`[between 1950 and 2012?]
`
`
`
`
`use 2012
` 2010
`use 2011
`use 2008
`use 1995
`use 1980
`use 2001
`use 1991
`use 1980
`use 1965
`use 1965
`use 1800
`use 1700
`use 1801
`use 1700z [if corporate body, use 1700]
`use 1700z [if corporate body, use 1700]
`use 1990z [if corporate body, use 1990]
`use 1990z [if corporate body, use 1990]
`use 1950z [if corporate body, use 1950]
`
`Note: For examples of dates used in AACR2 cataloging, see section 5
`below.
`
`
`Classification and Shelflisting Manual
`
`
`G 140 Page 1
`March 2013
`
`Bell Northern Research, LLC, Exhibit 2014, Page 1 of 7
`
`
`
`
`
`
`BACKGROUND: In 1982, the decision was made to add the publication date to the call number
`of all monographic works. Prior to that date, several formal and informal memos were used as
`guidelines to determine if a date was needed in the call number. This instruction sheet provides
`guidelines on adding the date to the call number for monographic works.
`
`DEFINITION: Publication date refers to the date coded in field 264, second indicator 1,
`subfield $c. Use the publication date to determine the date in the call number unless instructions
`to the contrary are provided below.
`
`1. General rule. Apply the following principles to determine the date to be included in the call
`number.
`
`
`a. Date of publication present. Add the date of publication to all monographs.
`
`Examples:
`
`
`
`
`
`
`
`
`2012
` use
`
`
`
`MMX
`
`
`
`
`[2011]
`
`
`
`
`[2008?]
`
`
`
`[1995 or 1996]
`
`
`
`1980-2013
`
`
`
`
`MMI-MMII
`
`
`
`
`MCMXCI-2010
`
`
`
`1980-[2013]
`
`
`
`
`[1965]-2005
`
`
`
`
`[1965-2005]
`
`
`
`[not before March 1, 1800]
`
`
`[not after April 23, 1700]
`[between May 1,1801 and May 2, 1805]
`[between 1700 and 1799]
`
`
`[between 1700 and 1799?]
`
`
`[between 1990 and 1999]
`
`
`[between 1990 and 1999?]
`
`
`[between 1950 and 2012?]
`
`
`
`
`use 2012
` 2010
`use 2011
`use 2008
`use 1995
`use 1980
`use 2001
`use 1991
`use 1980
`use 1965
`use 1965
`use 1800
`use 1700
`use 1801
`use 1700z [if corporate body, use 1700]
`use 1700z [if corporate body, use 1700]
`use 1990z [if corporate body, use 1990]
`use 1990z [if corporate body, use 1990]
`use 1950z [if corporate body, use 1950]
`
`Note: For examples of dates used in AACR2 cataloging, see section 5
`below.
`
`
`Classification and Shelflisting Manual
`
`
`G 140 Page 1
`March 2013
`
`Bell Northern Research, LLC, Exhibit 2014, Page 1 of 7
`
`
`
`G 140 Dates
`
`
`
`1. General rule. (Continued)
`
`
`b. Date of publication not identified. If the date of publication is not identified, then
`use the date of distribution, manufacture, or copyright. Example:
`
`264 #1 $a [Rouiba?] : $b Editions ANEP, $c [date of publication not
`identified]
`264 #3 $a Rouiba : $b ANEP, $c 2010.
`
`use 2010
`
`c. Date of publication incorrect. If the date of publication recorded is incorrect, use the
`correct date if given. Example:
`264 #1 $a Mars : $b ACME Publishing, $c 3033.
`500 ## $a Actually published in 2013.
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
` G
`
`
`
`
`
`2. Special situations.
`
`
`use 2013
`
`a. Congress or conference headings. If a work is entered under the name of a
`congress or conference and the year appears in the access point, use the date. If a year
`is not present, use the publication date (cf. G 230). Example:
`
`111 2# $a International Congress of Navigation $n (25th : 1981 : $c
`Edinburgh, Scotland)
`
`use 1981
`
`b. Multiparts. Add the date of publication of the first/earliest part (i.e., the earliest
`date found in either the 264 field or the 362 1# field) to the call number, unless the new
`multipart item is in a larger multipart item/monographic series classed as a collection.
`(See the ILS supplement, Workflow #4 for details.) Upon receipt of additional volumes,
`it may be discovered that the date used in the call number is not the earliest date.
`Although earlier policy was to reclass to reflect the earlier date, it is no longer necessary
`to do this.
`
` 140 Page 2
`
`Classification and Shelflisting Manual
`March 2013
`
`Bell Northern Research, LLC, Exhibit 2014, Page 2 of 7
`
`
`
`
`
`
`2. Special situations. (Continued)
`
`
`Dates G 140
`
`c. Photocopy or facsimile editions. If the work is cataloged as a facsimile or
`photocopy, add the date of the original edition and the work letter a.
`
`d. Other editions. For later editions of the same work, use the publication date. If
`another edition is received with the same publication date, use work letters starting with
`b. Examples:
`
`.I33 1982
`.I33 1982b
`.I33 1982c, etc.
`
`
`
`e. Corporate authorship. For works entered under a corporate body, use the publication
`date. If another work by the same corporate body is received, use work letters starting
`with b (cf. G 220). Examples:
`
`.R37 1981
`.R37 1981b
`.R37 1981c, etc.
`
`Note: Until 2013 if additional works by the same corporate body were received,
`they were assigned work letters starting with a.
`
`f. Printing dates in the note area. Disregard the printing dates in the note area and use
`the publication date. Example:
`260 $c [1982-<1984>
`500 $a Vol. 1: 1983 printing; vol. 2: 1984 printing.
`
`use 1982
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`Classification and Shelflisting Manual
`
`
`G 140 Page 3
`March 2013
`
`Bell Northern Research, LLC, Exhibit 2014, Page 3 of 7
`
`
`
`G 140 Dates
`
`
`
`2. Special situations. (Continued)
`
`g. Date added to preferred title. When a work is entered under its preferred title and
`there is a date in the authorized access point, use the publication date in the call number.
`Example:
`
`
`
`130 0# $a Census of wholesale trade (1977)
`264 1# $a [Washington, D.C.] : $b U.S. Dept. of Commerce,
`
` Bureau of the Census $c [1981]
`
`
`use 1981
`
`
`3. Classes arranged by date and subarranged by main entry or other element. If a class is
`subarranged by date and other elements, add the publication date to the number. Follow this
`instruction even if a date appears as part of the classification number. Examples:
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`In the classification schedule:
`
`
`
`
`
`
`
`GV722
`
`
`
`
`Olympic games. (Modern revivals)
` Individual contests. By year
`
`Subarrange by author
`
`In the shelflist:
`050 00 $a GV722 1952 $b .W4 1981
`
`
`
`In the classification schedule:
`
`
`
`
`
`
`
`BS185
`
`
`
`
`King James, Authorized version (1611)
` Texts. By date
`
`Subarrange by place of publication
`
`In the shelflist:
`050 00 $a BS185 1984 $b .N37 1984
`
`
`
`Classification and Shelflisting Manual
`March 2013
`
` 140 Page 4
`
` G
`
`
`
`Bell Northern Research, LLC, Exhibit 2014, Page 4 of 7
`
`
`
`Dates G 140
`
`Examples (Continued)
`
`
`
`
`
`
`
`
`
`
`
`In the classification schedule:
`
`
`
`
`
`
`
`HV600
`
`
`
`
`Earthquakes
` By date of occurrence
`
`Subarrange by place, A-Z, and by author, A-Z
`
`In the shelflist:
`050 00 $a HV600 2001 .E47 $b U55 2001
`
`
`
`
`
`
`3. Classes arranged by date and subarranged by main entry or other element.
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`4. Exceptions to adding a date.
`
`
`a. Supplement and indexes. Do not add a date to the call number after the designations
`Suppl. or Index. Examples:
`
`
`
`
`
`
`
`
`.C64 1977
`.C64 1977 Suppl.
`.C64 1977 Suppl. 2
`
`.C64 1977
`.C64 1977 Index
`.C64 1977 Index 2
`
`
`Classification and Shelflisting Manual
`
`
`G 140 Page 5
`March 2013
`
`Bell Northern Research, LLC, Exhibit 2014, Page 5 of 7
`
`
`
`G 140 Dates
`
`
`
`4. Exceptions to adding a date. (Continued)
`
`
`
`b. Classes subarranged by date only. If a work is classed in an area that is subarranged
`by date only, do not add another date to the call number. Instead, add a work letter
`starting with b to the date. Example:
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`In the classification schedule:
`
`PR5551
`
`Tennyson, Alfred Lord
` Selected works. By date
`
`
`
`In the shelflist:
`050 00 $a PR5551 $b 1968
`050 00 $a PR5551 $b 1968b
`
`c. Updating loose-leaf materials. Do not add a date to call numbers for loose-leaf
`services that are cataloged as such, with “loose-leaf"” in subfield $a of the 300 field of
`the bibliographic record, and continuously kept up to date. (Not all publications with
`holes punched in pages are “updating loose-leafs.” The term “loose-leaf” appearing
`with an ISBN is not sufficient indication that the publication is an “updating loose-leaf.”)
`
`Note: Although this rule applies to all classes, the vast majority of such
`publications are in Class K.
`
`Classification and Shelflisting Manual
`March 2013
`
` 140 Page 6
`
` G
`
`
`
`Bell Northern Research, LLC, Exhibit 2014, Page 6 of 7
`
`
`
`Dates G 140
`
`
`
`
`4. Exceptions to adding a date. (Continued)
`
`d. Legal publications in which the final Cutter is selected from a span based on dates.
`For legal publications in which the final Cutter is selected from a span based on dates, the
`date is “built in” to the final Cutter and the further addition of a numerical date is
`superfluous.
`
`For example, in Table KFA-KFZ 30.A2-29, the instruction is to subarrange
`chronologically. The choice of Cutter in the span .A2-29 is based on the date of
`the publication, and the further addition of a numerical date is unnecessary.
`
`050 00 $a KFV2430 1950 $b .A243
`
`
`
`
`
`Note: In the rare cases where it is necessary to distinguish between different
`editions of these types of publications, use successive Cutter numbers.
`
`
`5. Historical information. Until the adoption of RDA in 2013, the publication date was added
`to the call numbers of monographs by using the following principles.
`
`
`
`
`1976?
`
`
`ca. 1976
`
`
`1981, cl980
`
`
`1971, cl972
`
`1979 [i.e.1978]
`
`1962 or 1963
`1969 (1973 printing)
`1980 printing, c1957
`1979 [distributed] 1980
`1979-1981
`
`
`between 1977 and 1980
`1978/79 [i.e. 1978 or 1979]
`1977 (cover 1978)
`
`197-
`
`
`
`197-?
`
`
`19--
`
`
`
`19--?
`
`
`
`1998 for 1997
`
`
`
`
`Classification and Shelflisting Manual
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
` use
` use
`
`
`use 1976
`use 1976
`use 1981
`use 1972
`use 1978
`use 1962
`use 1969
`use 1957
`use 1979
`use 1979
`use 1977
`use 1978
`use 1978
`use 1970z [if corporate body, use 1970]
`use 1970z [if corporate body, use 1970]
` 1900z [if corporate body, use 1900]
` 1900z [if corporate body, use 1900]
`1998
`
`G 140 Page 7
`March 2013
`
`Bell Northern Research, LLC, Exhibit 2014, Page 7 of 7
`
`
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