”RC
`
`on 76
`.8
`
`.P138
`G73
`1999
`
`Copy 1
`
`
`
`
`
`
`
`
`
`“Gralla combines wit and
`
`wisdom to show PalmPilot
`owners how to be more
`
`productive.His advice
`covers both business
`
`and personal use.
`M-Ah MIUSST.I':adl"
`— Ic ae
`teIn erg,
`Co-founder and President,
`New England Palm
`Users Group
`
`
`
`
`Pal m Pilot“
`
`Includes
`
`Que’s
`Plus Pack—
`
`software and
`
`games for
`PalmPilot
`
`and Palm Ill
`
`9 The quick and easy way to
`organize your life with a
`hand-held computer
`
`O Idiot-proof steps to using the
`Date Book to organize your
`schedule
`
`9 Down-to-earth advice when
`
`the going gets tough Preston Gralla
`Apple v. Uniloc
`
`APPL-1008 / Page 1 of 102
`
`APPL-1008 / Page 1 of 102
`Apple v. Uniloc
`
`

`

`Hear litmttler:
`
`to keep trael< ol' in your lile aiitl
`lite Is too short, 'l‘lieie's so Iiltlt.ll
`is too ltitltl alul
`\,'\.-'orl\
`iii, that
`it seems there’s ueyer time to get anything; kltHlL‘. Jlut
`‘-.o little time io «to it
`litillLflll'lL.’ that you sutltleuly liatl sit) hours ltl a «lay,
`tiii'ie «lays iii a \-\'ee|;, aml o1} \-\'ee|\‘s
`lit
`a. year to tltl what you l\'{lillt;‘kl
`to «lo. lite would he a Whole lot easier, \\'oult_lh't
`it?
`
`\.otir I‘aluillilot tau klt) tor you—it eah help you \Lt'tjl your lite umlei'
`,“l'ell, that's what
`toutrol.
`It eau tra-el\ tleaoliries, appoiuiueuts, eoutaets, to—tlos, aiul more, amt make
`eyeu the i'tiosl harrietl oi‘ us oii—l'iiue,
`t h-to—tlale, atul uiulet eonti’ol. i\ll you ueetl to
`«to is master your little digital touuiaii'ou (llltl learn some simple techniques tor hay—
`iuu it help. you oi'§_:aiii/_t.‘ your lile.
`
`ill l't"lltll you how to use every leature ol' the
`this hook \\'lll tlt) ior you.
`'I'hat's What
`l‘aliullilot iii a sttli|7, :iiul theu show you llt)\\‘ you tau use those tealures to get your
`lil'e lllltltz‘l' eoutrol \\-"hetht-'r you’re loo<iue to master the .-\tlt|ress Book, the llate
`
`llool-y, the Memo Paul, the |5.\'|)t_‘use leature, the 'l'o—Ilo list, HotSyi'u', or auy other )art
`oi the llaliul‘ilot, thiihoolx will help you do it
`ill a mattei ol' minutes. Autl it teat' ies
`you how to tioutiteslu":fit‘ffid.t'i'tl_..t_i,\ your ’alml‘ilotyourseltshoultl anything;gou'ro1g
`with it
`
`
`to hook up to the luteiuet and get \-"ta| re‘l'eie
`
`
`
`
`it «loesu'l stop there. it: teaches yoi how to use the power in Palml‘ilot to master
`liut
`\‘out' lite as well. Nee-til to make business travel easier? I show you how the lh’llltlhl ot
`eau tlo it.
`\-'\"ahl
`to stu-raii'ilirie your Skllt‘tlltlt‘, make sure you «lou’t miss a u'ioiutments,
`aiul eel estra tiiue iii your (lays? it's in here. Waut
`to iraek yottr expehses, seml LIL ta
`hatl autl torlh to l'.\;t'el_, {li'ltl F eh ereate your own customized expeuse report's.) l-low
`aliout maluuu sure you (lou’t miss auothei tleatllihe, or lxt.‘t.‘|’)lli}_{ trael\ ol: 'huiortau
`people autl atltlrt-‘sses? "ti-ls, that/s all in here ahtl a whole lot
`iriore, as well.
`lt‘\‘L'|i.\l1(>\\'
`you how you Killl use the l’alml’iloi
`iiitormatiou, sueh as trayel sehetlules, husiuess «lata, the latest news, aiul more. .-'\l
`you'll learh how to timl autl install new soltt-yare, sueh as proguams tor t; slug: ahel
`pagii'ig,.’1r-;\\‘e||.
`
`,-\s a houus, I'ye put l.og.gether a great til) llllt‘kl with sottu'are that will hel ) you get the
`most out oi' youi' l’alml’ilot aritl Illlllit‘ your lil'e easier autl more protluetiye. r-\s the top
`etlitor tor the leueruet .site 'ww'et/npeiilt
`=
`. fif‘fii _’ 0mm,
`l
`lu'iow all he hest soft-
`\.\-‘are out
`there, autl |/\'e put it oiilo the (TI) lot you.
`
`So, whether you just \\'aut to lil()\\-' the hest way to use the l’alml’ilot, or are l00lx’lli}.§
`l'oi' .‘uh-‘iee ()it how to use it
`to get your lll'e uutlei' eoutrol, you’ll liiul it all
`iii this
`hook—along; with tips ou l)()\\' to eare tor the little ('l‘t"{lllll't.‘, a eomprehei'isiye guitle
`tor trouhleshootlug the l‘ahullilol, aiul yes,
`t.‘\-"t_‘l'l an alipeiulix that \-\'ill
`lilt-irally have
`you ieaehiugf your little digital eorripahiou eritertaiuiiu: tli't.-'ersiotis aiitl stupid L igital
`trielei. So give the hool< a try, Lllltl theu get your lite uiuler eoutrol. The I’alml)i|ot has
`eertaiuly tloue that tor rue, aml l’iu sure it’ll (It) the same lot you as well.
`l’restou tjralla
`
`APPL-1008 / Pace 2 of 102
`
`APPL-1008 / Page 2 of 102
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`

`

`t has
`
`Show
`‘ence
`
`\nd
`1d
`
`et the
`
`1e top
`soft-
`
`(111g
`
`
`
`Graffiti Punctuation
`
`APPL-1008 / Page 3 of 102
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`APPL-1008 / Page 3 of 102
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`

`

`All writing symbols and extended characters
`begin with the Shift stroke in the Graffiti writing
`
`f Symbols ahdigseidéégfitiée’rs:
`
`When the Symbol Shift is active,
`in the lower-right corner of the sc
`make creates the symbols or exten
`following table:
`
`a slanted Shift symbol appears
`reen. The next stroke that you
`
`area of your Palm III:
`ded characters shown in the
`
`(Address
`
`Move cursor Move cursor
`
`Previous field
`
`Next field
`(Address
`
`Open address
`record
`(Address
`
`APPL-1008 / Page 4 of 102
`
`APPL-1008 / Page 4 of 102
`
`

`

`
`
`by Preston Gralla
`
`QUE®
`
`A Division of Macmillan Computer Publishing
`201 W. 103rd Street, Indianapolis, IN 46290
`
`R
`
`APPL-1008 / Page 5 of 102
`
`APPL-1008 / Page 5 of 102
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`

`

`
`
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`
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`
`
`The Complete Idiot’s Guide to PalmPilot and
`Palm III
`
`Copyright © 1999 by Que
`
`All rights reserved. No part of this book shall he repro-
`duced, stored in a retrieval system, or transmitted by
`any means, electronic, mechanical, [.iliotocopying,
`recording, or otherwise, without written permission
`from the publisher. No patent liability is assumed with
`respect to the use of the information contained
`herein. Although every precaution has been taken in
`the preparation of this book, the publisher and author
`assume no responsibility for errors or omissions.
`Neither is any liability assumed for damages resulting
`from the use of the information contained herein.
`
`International Standard Book Number: 0-7897-1967-3
`
`Library of Congress Catalog Card Number:\9_9~j__6<93537
`Printed in the United States of America
`
`First Printing: March 1999
`
`01
`
`00
`
`99
`
`4
`
`3 2'
`
`1
`
`Trademark:
`
`All terms mentioned in this book that are known to
`be traden'iarks or service marks have been appropri-
`ately capitalized. Que cannot attest to the accuracy of
`this information. Use of a term in this book should
`not be regarded as affecting the validity of any trade-
`mark or service mark.
`
`QM.
`Executive Editor.%
`Angela Muhr'ngtmr tom 3% 0.13
`Acquisitions Editor Mal?
`I
`Iamle Mllazzo CO?\/
`DeveloPment Editor [‘4le
`Fairlie Wempen
`
`Managing Editor
`Thomas F. Hayes
`
`Project Editor
`Lori A. Lyons
`
`Copy Editor
`Chuck Hutchinson
`
`Technical Editor
`
`Graham Rogers
`
`Illustrator
`
`Judd Winick
`
`Indexer
`Chris Banick
`
`Proofreader
`Debra Neel
`
`Layout Technician
`Lisa England
`
`
`
`Warning and Disclaimer
`Every effort has been made to make this book as com-
`
`plete and as accurate as possible, but no warranty or
`
`fitness is implied. The information provided is on an
`
`7 ”as is” basis. The authors and the publisher shall have
`
`neither liability nor responsibility to any person or
`
`entity with respect to any loss or damages arising from
`
`the information contained in this book or from the
`‘ use of the CD or programs accompanying it.
`
`
`
`
`APPL-1008 / Pace 6 of 102
`
`APPL-1008 / Page 6 of 102
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`

`

`Contents at a Glance
`
`Introduction
`
`xxiii-xxvi
`
`Part 1
`
`Get Ready to Take Control of Your Life: Getting
`Started with Your PalmPilot
`
`So What Did You Buy a PalmPilot for, Anyway?
`Ali the ways that your tiny digital companion (on make
`your life easier and keep you orgruiizeti. Plus, on inside
`took at what future Palms wiil ioak like.
`
`I
`
`3
`
`Prepare to Get Organized: A Guided Tour of the PalmPilot 13
`A unee—in-ii-iifetime, ail-expenses paid guided tour ofthe
`PalmPilot. Learn how every part of the Puthiiot works,
`inciuding what all those buttons, gizinos, gadgets, and
`widgets do.
`
`Time for Takeoff: Starting Your PalmPilot for the
`First Time
`
`Ree it up and go! insluiiing the batter}; calibrating the
`screen, ruiiusting the contrast, and customizing the main
`prefiu‘enees for the tray you live and work.
`
`Organization 101: Touring the PalmPilot’s Main Screen
`Learn how to use the Application Launcher to run all the
`PalmPilot’s main programs, such as the Date Book, the
`To-Do List, the Memo Pad, the Address Book, and more.
`
`Keeping Your Life in Sync: HotSyncing Your PC and
`PalmPilot
`
`How to keep your life in order by HotSyncing data
`between your PC and PalmPilot. Find out how to install
`the Palm Desktop, how to do a HotSync for the first time,
`and then become master of your own personal HotSync
`universe.
`
`Oh, Yeah...You Have a Computer, Too. Using the
`Palm Desktop
`its, it"s true—you can get big benefits with the Paim
`Desktop software running on your computer. Here’s why it
`helps, how to install and use it, and some insider’s advice
`on getting the most out of it.
`
`Part 2
`
`Organizing Your Life with Your PalmPilot
`
`Digital Magic: Taking Notes with Graffiti
`Take notes without getting ink on your hands. Get the
`most out Ufl-W'lfiiifi’ with Graffiti, team about special
`shortcuts and strokes to save you time, and get hints
`and tips for making sure the Palmt’iiot recognizes your
`hanriwritiiig—eeen if'you’re a doctor!
`
`29
`
`39
`
`53
`
`65
`
`81
`
`83
`
`APPL-1008 / Pace 7 of 102
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`APPL-1008 / Page 7 of 102
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`

`

`8 Taking Control of the l’aiml’ilot’s Applications, Menus,
`and Records
`
`93
`
`Get down to business: Letn'u the hurtiex nhuut running
`progruntx unit working i-vith menus rnui recruits. Aisu
`ieut‘u how to uttiu'h notes to retinitis,
`tun-i! to edit, i‘nt unit
`petite—tutti use huiit—iu tips so thut you’re never at u two
`when you need heip.
`
`9 Using i’alml’ilot (Tutegorien to Organize Your Life
`Everything )-‘t.iit’ii ever need to know uhuut using,l cute-
`gories, one of" the most puwei'fui wuys you out orgunize
`your me with the t’t'thut’iiut.
`
`it] Write 0o! Taking Notes with the Memo Pad
`(Ironing new iueums, cutegui'iziug out! setting them,
`thought}; tents uuu' uttrihutes, keeping them private, unu‘
`u whoie tot othoru'uts. xii-to,
`.vnun't strategies for using;r
`the Memo Port [in nu'tking your fife nun‘e pt'tnituitii-t’.
`
`I'I Juggling Your Busy Schedule with the Date Hook
`it’s 3 ’run. Do you knot-e win-“re you’re supposed to he?
`Muster your busy iifi‘, St'hetiuie i't’f'it’tiiiiix ei-t-‘nts, uiui set
`uhu'uu. Lenin to keep cet't'uiu uppuiut'ineuts primte, out!
`get suuut' tips for utgi'nuzing your sei'tetiuie.
`
`12 Keeping 'I‘rack of Contacts with the Acldresss Book
`Use the iiihh'exs Book to keep hock viewer one ufyout'
`contacts. Lenin ittJi-ir‘ to t'ut'qgot'ize cunh'u‘ts out! custtnuize
`the wuy they uppetuz otui to hetnn your business and to
`other Putin His
`
`13 Take Control of Your Life with the To-Do List
`Toke t‘outrui of'yout' iife t-i-‘ith the TELDU List so thut you
`never need finger .x'rntu’thhu,r huptn'i'uui nguiu. .r'ifi'fligti pri—
`tn'ities to items, tH‘t’ entegot'ies, keep some "iii-Du}; private,
`tutti t'uittontize the 'i'oLDu List.
`
`10]
`
`1.1]
`
`12'!
`
`135
`
`149
`
`14 Time [5 Money: Tracking Your Expenses with the
`Painti’ilot
`
`163
`
`Leiu‘n how to recent your expenxes, categorize your
`receipts, uthi tiett'iiix uhout your t'i’t‘:’ifit5, tutti ci'eut'e
`expense reports with tixcet und print them.
`
`15 Where Did ] Put That Note? Finding information on
`Your l"alml"iiot
`
`175
`
`Even the most uhseiu-inhnieti (iiiitiiig us wiii he uhie to
`find inn-thing rust with their t’uhni’itot. How to use the
`Find coninuuu'i unn‘ n whoie host ofstt'otegies, tips, cunt
`hints for finding iufiu'nintitm on your Puthiiot.
`
`|
`
`'
`
`APPL-1008 / Pace 8 of 102
`
`APPL-1008 / Page 8 of 102
`
`

`

`Part 3 Using Email, Internet, and Infrared
`Communications to Keep You in Touch
`
`16 How to Stay in Touch with Email
`Strange but true: You can send and receive email with
`your PalmPilot in concert with your desktop PC. Also
`learn to use folders and customize the Mail program any
`way you want.
`
`181
`
`183
`
`17 How to Use a Modem with Your PalmPilot
`
`199
`
`Set up the PalmPilot modem. Learn how to use it to do a
`HotSync with your desktop.
`
`18 Connecting to the World: Getting onto the Internet
`with Your PalmPilot
`
`211
`
`Learn how to set up your PalmPilot to dial into the
`Internet. Then browse the Web, directly send and receive
`email, even send faxes and send and receive pages. Also
`includes a list of the best PalmPilot sites online.
`
`19 Beam Me Up, Scotty! Using the Palm III’s Infrared Port
`Science fiction comes to life: Beam information to other
`Palm IIIs using its special infrared port. And you won’t
`even need Spock to show you how.
`
`Part 4 Supercharging Your Life with the PalmPilot
`
`20 Installing New Software on Your PalmPilot
`Install any of the thousands ofprograms available onto
`your PalmPilot. Find programs on the Internet, download
`and install them. Lists the best programs to put onto your
`PalmPilot.
`
`221
`
`231
`
`233
`
`21 Customizing Your PalmPilot for the Way You Live
`and Work
`
`245
`
`Become master of the universe—or at least Czar of your
`PalmPilot. Customize every part of your PalmPilot and
`bend it to your will.
`
`22 Using Reference Files with Your PalmPilot
`Find and use reference files of every kind—for business,
`for entertainment, for travel, and for justplain fun. Learn
`the best places on the Internet to get the files, and the
`software you’ll need to read it all.
`
`23 Traveling with Your PalmPilot
`Hit the road, Iack...and take your PalmPilot along. How
`it can help you prepare for a trip, make travel easier, track
`expenses while you’re on the road, and more. And learn
`the best tips, strategies, and techniques for using your
`PalmPilot when traveling.
`
`253
`
`261
`
`'
`.
`
` APPL-1008 / Pace 9 of 102
`
`APPL-1008 / Page 9 of 102
`
`

`

`Part 5 Troubleshooting and Maintenance for
`Your Digital Companion
`24 Cures for the PalmPilot’s Most Common Problems
`
`Is your PalmPilot frozen? Running out of memory?
`Making odd humming sounds? Here’s what to do when
`any kind of trouble hits.
`
`25 Care and Maintenance of Your Digital Companion
`Everything you need to know to keep your PalmPilot in
`tip-top condition—extending battery life, caring for its
`screen, upgrading its operating system, and adding a new
`memory card.
`
`A Easter Eggs and Stupid Digital Tricks
`Senseless but entertaining diversions for PalmPilot lovers.
`Find the secret waving palm tree, look for the strange DOS
`error message, visit with the mysterious two fancy guys,
`drive off in the exceedingly rare taxi cab, and find the
`Easter Egg Easter Egg. Yes, there’s even more.
`
`B Glossary: Speak Like a Geek
`A compendium ofgeeky computer terms used throughout
`this book.
`
`C What's on the CD?
`Lists the cool software included on the CD. Also includes
`installation instructions.
`
`Index
`
`Where to turn to find what you’re looking for.
`
`271
`
`273
`
`285
`
`295
`
`301
`
`307
`
`317
`
` APPL—1008 / Paoe 10 of 102
`
`APPL-1008 / Page 10 of 102
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`

`

`Contents
`
`Part 1 Get Ready to Take Control of Your Life:
`Getting Started with Your PalmPilot
`
`1 So What Did You Buy a PalmPilot for, Anyway?
`
`1
`
`3
`
`What Do You Need a PalmPilot For? .................................... 4
`
`A Whole Lot of Pilots, PalmPilots, and Palms ...................... 6
`What Are the Pilot 1000 and Pilot 5000? ............................ 6
`What Is the PalmPilot Personal? .......................................... 7
`What Is the PalmPilot Professional? .................................... 8
`What Is the Palm III? ............................................................ 9
`
`The Palm VII and Beyond .................................................. 11
`The Least You Need to Know .............................................. 12
`
`2 Prepare to Get Organized: A Guided Tour of the
`Pal mPilot
`
`13
`
`Are You Really Sure This Thing Is a Computer? ................ 13
`Checking Out the Front Panel and Controls ...................... 14
`Looking at the Screen
`........................................................ 16
`Powering Up with the Power and Backlight Button .............. 16
`Running Software with the Application Buttons .................. 1 7
`The Scroll Buttons .............................................................. 1 9
`The Silkscreened Buttons .................................................... 19
`
`The Grafi‘iti Writing Area .................................................. 21
`Flipping About the Flip Case ..............................................22
`Using the Back Panel Doors, Buttons, Ports, and Gizmos ..22
`The Stylish Stylus .............................................................. 24
`The Reset Button ................................................................ 24
`
`...................... 25
`Beaming Up with the Infrared Beaming Port
`The Battery Door
`..............................................................25
`Remembering the Memory Door ..........................................26
`The Contrast Wheel
`.......................................................... 26
`The Serial Port
`.................................................................. 26
`
`Rocking the Cradle ............................................................ 27
`The Least You Need to Know .............................................. 28
`
` APPL-1008 / Paoe 11 of 102
`
`APPL-1008 / Page 11 of 102
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`

`

`Let’s Start at the Beginning: Take It Out of the Box .......... 29
`Add the Juice: Installing the Batteries ................................ 3O
`Switching On Your PalmPilot .............................................. 31
`Calibrating the Screen ........................................................ 31
`Can We Have Some Light Here? Adjusting the Contrast
`..32
`Bend the PalmPilot to Your Will: Setting the Preferences ..32
`Customizing the Time and Date ........................................ 33
`Setting the Auto-Off Delay ................................................ 34
`Sound Off: Setting the System, Alarm, and Game Sounds ....35
`It’s Beaming Time: Setting the Palm to Receive
`Infrared Beams ................................................................ 36
`Time to Get Started ............................................................ 37
`The Least You Need to Know .............................................. 37
`
`.................................... 40
`The First Stop on the Guided Tour
`Prepare for Takeoff. Using the Application Launcher to
`Run Programs .................................................................... 41
`Tracking Names and Addresses with the
`Address Book ...................................................................... 43
`A Calculating Mind: Using the Calculator
`........................ 44
`Keeping Your Schedule with the Date Book ...................... 45
`Tracking Expenses with Expense ........................................ 46
`Syncing Up Your Life with HotSync .................................. 47
`Staying in Touch with Mail
`................................................ 48
`Jotting Notes with the Memo Pad ...................................... 49
`Customizing Your PalmPilot with Preferences
`.................. 50
`Keeping Safe with Security .................................................. 50
`Keeping Track of Important Tasks with the
`To-Do List
`.......................................................................... 51
`The Least You Need to Know .............................................. 52
`
`Understanding HotSync ...................................................... 54
`First, Connect the HotSync Cradle to Your PC .................. 54
`
`!
`
`i
`
` APPL-1008 / Paoe 12 of 102
`
`APPL-1008 / Page 12 of 102
`
`

`

`I’m Glad That’s Over. Now Can We Start Installing the
`Software? ............................................................................ 55
`Hold On a Minute Here. I Use a Mac!
`................................ 56
`
`Using HotSync for the First Time ........................................ 57
`Using the HotSync Manager Software .................................. 57
`Doing Your First HotSync ..................................................59
`Customizing HotSync for the Way You Work .................... 61
`Changing the Direction of the HotSync .............................. 62
`Customizing HotSync for Personal Information
`Managers ............................................................................ 63
`The Least You Need to Know .............................................. 64
`
`6 Oh, Yoah...You Have a Computer, Too. Using
`the Palm Desktop
`
`65
`
`My PalmPilot Is Perfect. Why Should I Use the Palm
`Desktop? ............................................................................ 66
`When Should I Use the PalmPilot and When Should I
`
`Use the Palm Desktop? ...................................................... 67
`Touring the Palm Desktop .................................................. 68
`Keeping Your Schedule with the Date Book ...................... 70
`Adding Appointments in the Date Book .............................. 71
`Keeping Track of Contacts with the Address Book ............ 72
`Adding a New Name in the Address Book .......................... 73
`Finding Names Is Easy, T00
`.............................................. 74
`What to Do with the To-Do List
`........................................ 74
`
`Creating Memos with Memo Pad ...................................... 75
`What About Expense and Install? ...................................... 76
`Working in Drag: The Virtues of Dragging in the Palm
`Desktop .............................................................................. 77
`Printing from the Palm Desktop ........................................ 78
`Old Records Never Die...They Just Get Archived .............. 78
`How to Retrieve Archived Data .......................................... 79
`The Least You Need to Know .............................................. 80
`
`Part 2 Organizing Your Life with Your
`PalmPilot
`
`7 Digital Magic: Taking Notes with Graffiti
`
`81
`
`83
`
`............................................ 84
`Understanding Graffiti Basics
`Using the Graffiti Writing Area .......................................... 84
`
` APPL—1008 / Paoe 13 of 102
`
`APPL-1008 / Page 13 of 102
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`

`

`Learning How to Write Graffiti Letters and Numbers ........ 86
`That’s Very Nice, But How About Drawing Capital
`Letters? .............................................................................. 86
`Don’t Curse at the Cursor
`.................................................. 87
`Entering Special Characters with the Extended Shift
`........ 87
`Using the Command Stroke to Master Your PalmPilot ...... 88
`Using Punctuation .............................................................. 88
`Taking ShortCuts with Your PalmPilot
`.............................. 88
`Getting Help by Using the Built-In Graffiti Cheat Sheet
`..89
`Different Strokes: Shortcuts to Better Graffiti Writing ...... 90
`The Least You Need to Know .............................................. 91
`
`Up and Running: Starting a PalmPilot Application ..........94
`Taking Control of the Application Controls ...................... 94
`Attaching Notes to Records and Making Records
`Private ................................................................................ 95
`How to Attach Notes to Records
`........................................ 96
`How to Make a Record Private ............................................ 96
`Pick One from Column A: Using Menus ............................ 97
`Changing Your Font with Menus ........................................98
`Cutting, Copying, and Pasting Text .................................... 98
`Psssst! Using the PalmPilot’s Built-In Tips .......................... 99
`The Least You Need to Know ..............................................99
`
`Start with the Basics: How to Assign Records to
`Categories ........................................................................ 102
`How to View Records in Categories .................................. 103
`How You Can Create New Categories .............................. 104
`Yes, You Can Change Your Mind: Editing and Deleting
`Categories ........................................................................ 104
`All Together Now: How to Merge Categories
`.................. 105
`How to Use Categories to Group Your Applications ........ 106
`Smart Strategies for Using Categories to Manage Your
`Life
`.................................................................................. 107
`The Least You Need to Know ............................................ 109
`
`II
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`APPL-1008 / Paoe 14 of102
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`APPL-1008 / Page 14 of 102
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`10 Write On! Taking Notes with the Memo Pad
`
`111
`
`Writing a Memo with the Memo Pad .............................. 112
`Font Madness: Changing the Fonts in Your Memo ........ 113
`Scrolling Through a Memo .............................................. 113
`Sorting and Categorizing Your Memos
`............................ 114
`How to Sort Your Memos .................................................. 1 16
`
`............ 116
`Secret Agent: How to Keep Your Memos Private
`.............. 117
`Farewell and Good-bye: How to Delete Memos
`How to Beam Memos to Others ........................................ 118
`
`What’s on the Menu? Using the Memo Pad’s Menus
`and Shortcuts .................................................................. 118
`Menus and Shortcuts in the Memo List
`............................ 1 18
`
`Menus and Shortcuts in the Memo Itself .......................... 1 19
`Smart Strategies for Using the Memo Pad to Make Your
`Life More Productive ...................................................... 120
`The Least You Need to Know ............................................ 120
`
`11!
`
`juggling Your Busy Schedule with the Date Book 121
`
`How to Schedule a New Event .......................................... 122
`
`Scheduling an Event on a Different Day Than the
`Current One .................................................................... 123
`
`It’s Déja Vu All Over Again: Scheduling Repeating
`Events .............................................................................. 124
`
`I Want My Privacy: How to Keep Events Private .............. 125
`Adding Notes to Events .................................................... 125
`Cause for Alarm: Setting Alarms in the Date Book .......... 127
`Editing and Deleting Appointments and Events .............. 128
`Using the Day View, the Week View, and the Month
`View ................................................................................ 128
`
`Using the Day View ........................................................ 129
`Using the Week View ...................................................... 130
`Using the Month View .................................................... 131
`Smart Strategies for Using the Date Book ........................ 132
`Use the Internet to Share Your Date Book—and Use Your
`Calendar Even Without Your PalmPilot .......................... 132
`
`Use Categories to Organize Your Schedule ........................ 133
`Create Regular Reminders Without Cluttering Up Your
`Date Book ...................................................................... 133
`The Least You Need to Know ............................................ 134
`
` APPL—1008 / Paoe 15 of 102
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`APPL-1008 / Page 15 of 102
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`

`Getting Started with the Address Book ............................ 136
`How to Add a New Name to the Address Book ................ 137
`
`Adding Details in the Address Book .................................. 139
`How to Edit Contacts in the Address Book ...................... 139
`
`Keep Your Names to Yourself: How to Keep Contacts
`Private .............................................................................. 139
`
`Adding Notes to the Address Book .................................. 140
`Categorizing Your Contacts .............................................. 140
`Customizing What Information Shows Up in
`Your Lists .......................................................................... 141
`
`Deleting Records from the Address Book .......................... 142
`Where Did I Put That Name? Finding Names in the
`Address Book .................................................................... 142
`How to Use Custom Fields in the Address Book .............. 143
`Beam Yourself to Another PalmPilot
`................................ 144
`
`Smart Strategies for Using the Address Book .................... 145
`Creating Form Letters, Mailing Labels, and Addressing
`Envelopes
`...................................................................... 145
`Keep a Copy of Your Address Book on the Web and
`Share It .......................................................................... 146
`
`Track Your Private Passwords, PIN Numbers, and Similar
`Information .................................................................. 147
`The Least You Need to Know ............................................ 147
`
`How to Do Those Things You Do with To-Do .................. 150
`Creating a New To-Do Item .............................................. 151
`First Things First: Assigning a Priority to a Task .............. 151
`Hurry Up, Please, It’s Time! Assigning Deadlines to
`a Task ............................................................................ 153
`
`Grouping Your To-Do Items by Categorizing Them ............ 154
`Keeping Your To-Dos Private ............................................ 154
`It’s Duly Noted: Attaching Notes to To-Do Items .............. 155
`Cross It Off the List: Marking Your To-Do Tasks
`as Done ............................................................................ 155
`
`To-Dos with a View: Changing the Way To-Dos Are
`Sorted and Displayed ...................................................... 157
`Changing the Way That To-Dos Are Sorted ...................... 157
`Changing What Details Show Up on the To-Do List
`........ 158
`
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` APPL—1008 / Paoe 16 of 102
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`APPL-1008 / Page 16 of 102
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`

`

`Smart Strategies for Using the To-Do List to Manage
`Your Life .......................................................................... 159
`The Least You Need to Know ........................................... .161
`
`14 Time Is Money: Tracking Your Expenses with the
`PalmPilot
`
`1 63
`
`........................................ 164
`A Look at How Expense Works
`How to Record Your Expenses .......................................... 164
`Take the Express Lane: How to Enter Your Expenses
`Fast
`.................................................................................. 166
`
`Details, Details, Details...Recording the Details About
`Your Expenses .................................................................. 166
`Categorizing Your Receipts ................................................ 167
`Changing the Expense Type .............................................. 168
`Detailing the Payment ...................................................... 168
`Choosing the Currency .................................................... 168
`Picking the Vendor
`.......................................................... 169
`Picking the City .............................................................. 169
`Detailing the Attendees .................................................... 169
`Creating Expense Reports with Excel and
`Printing Them .................................................................. 1 70
`The Least You Need to Know ............................................ 173
`
`15 Where Did I Put That Note? Finding Information
`on Your PalmPilot
`
`175
`
`Finders, Keepers: How Find Works on the PalmPilot
`Discovering the Needle in the Haystack: Using Find
`on Your PalmPilot ............................................................ 177
`
`...... 176
`
`Using the Phone Lookup Command ................................ 178
`Smart Strategies and Tips for Finding Information in
`Your PalmPilot
`................................................................ 179
`The Least You Need to Know ............................................ 180
`
`Part 3 Using Email, Internet, and Infrared
`Communications To Keep You in Touch
`
`16 How to Stay in Touch with Email
`
`181
`
`183
`
`How the PalmPilot’s Mail System Works .......................... 184
`First, Set Up the PalmPilot for Email
`................................ 184
`
` APPL-1008 / Paoe 17 of 102
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`APPL-1008 / Page 17 of 102
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`...................... 186
`Okay, I’m All Set Up. Now Let’s Start Mail
`How to Create an Email Message ...................................... 186
`Reply to Sender: How to Read and Answer Your Email
`..187
`Customizing Your Email Messages .................................... 189
`Creating Your Signature .................................................... 190
`Managing Your Email with Mail Folders .......................... 191
`Using the Inbox ................................................................ 191
`Using the Drafts Folder .................................................... 192
`Using the Outbox ............................................................ 192
`Using the Filed Folder ...................................................... 193
`Using the Deleted Folder
`.................................................. 193
`A Lean, Mean Mail M