fl! HEWLETT®
`PAC KARD
`
`English
`
`HP Network ScanJet 5 Scanner
`User's Guide
`
`1
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`MPHJ 2004
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`

`

`2
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`

`

`Take a Look at All HP Support Has to Offer
`
`Along with your product, you receive a variety of support services from
`Hewlett-Packard and our support partners designed to give you the
`results you need, quickly and professionally.
`
`Online Services: for 24-hour
`access to information over your
`modem, we suggest these services.
`
`World Wide Web URL—Printer drivers, updated HP printer software, plus product and support
`information can be obtained from the following URLs:
`in Europe:
`in the U.S.:
`http://www.hp.com
`Printer drivers can be obtained from the following sites:
`http://www.hp.co.kr
`in Japan:
`ftp://www.jpn.hp.com/drivers/
`in Korea:
`in Taiwan:
`http://www.hp.com.tw or from a local driver website of http://www.dds.com.tw
`
`http://www2.hp.com
`
`HP Bulletin Board Service—Our electronic download service provides convenient access to HP
`printer drivers, updated HP printer software, product information, and troubleshooting hints. Set your
`communication software to N,8,1 and dial or use:
`(886) (2) 923-3233
`in Taiwan:
`in the U.S. and Canada: (1) (208) 344-1691
`(61) (3) 9890-0276
`in Australia:
`in Korea:
`HITEL or CHOLIAN (Go HPK)
`(86) (10) 6261-4172
`in China:
`in New Zealand:
`(64) (9) 356-3660
`European Bulletin Board Service numbers are listed at http://www2.hp.com.
`
`America OnLine—(America OnLine/Bertelsmann is available in France, Germany, and the
`UK)—Printer drivers, updated HP printer software, and support documentation are available to help
`answer questions on HP products. Use Keyword HP to start your tour or call (1) (800) 827-6364 and ask
`for representative #1118 to subscribe.
`
`CompuServe—Printer drivers, updated HP printer software, and interactive sharing of technical
`information with other members are available on CompuServe’s HP User’s forums (GO HP), or call (1)
`(800) 524-3388 and ask for representative #51 to subscribe. (CompuServe is also available in the UK,
`France, Belgium, Switzerland, Germany, and Austria.)
`
`Obtaining Software:
`For U.S. and Canada:
`
`Phone:
`Fax:
`
`(1) (970) 339-7009
`(1) (970) 330-7655
`
`Mail:
`
`Hewlett-Packard Company
`P.O. Box 1754
`Greeley, CO 80632 USA
`
`For Asia-Pacific Countries:
`
`For Australia, New Zealand, and
`India:
`
`Contact Fulfill Plus at (65) 740-4477 (Hong Kong, Indonesia, Malaysia, Philippines, or Singapore). For
`Korea, call (82) (2) 3270-0805 or (82) (2) 3270-0893.
`
`For Australia and New Zealand, call (61) (2) 565-6099. For India, call (91) (11) 682-6035.
`
`For European English:
`
`Call (44) (142) 986-5511.
`
`HP Direct Ordering for
`Accessories and Supplies
`
`HP Support Assistant CD-ROM:
`
`Call (1) (800) 538-8787 (U.S.) or (1) (800) 387-8164 (Canada).
`
`This support tool offers a comprehensive online information system designed to provide technical and
`product information on HP products. To subscribe to this quarterly service in the U.S. or Canada, call (1)
`(800) 457-1762. In Hong Kong, Indonesia, Malaysia, or Singapore, call Fulfill Plus at (65) 740-4477.
`
`HP Service Information:
`
`To locate HP-authorized dealers, call (1) (800) 243-9816 (U.S.) or (1) (800) 387-3867 (Canada).
`
`HP Service Agreements:
`
`Call (1) (800) 835-4747 (U.S.) or (1) (800) 268-1221 (Canada).
`
`HP FIRST: HP FIRST Fax will deliver detailed troubleshooting information on common software and troubleshooting tips for your HP product.
`Call from any touch-tone phone and request up to three documents per call. These documents will be sent to the fax of your choice.
`
`Australia
`Austria
`Belgium (Dutch)
`Belgium (French)
`Canada
`China
`Denmark
`English (outside of UK)
`Finland
`France
`Germany
`Hong Kong
`Hungary
`India
`Indonesia
`Italy
`Japan
`
`(61) (3) 9272-2627
`(43) (1) 0660-8128
`(32) (2) 0800-11906
`(32) (2) 0800-17043
`(1) (800) 333-1917
`(86) (10) 6505-5280
`(45) 8001-0453
`(31) (20) 681-5792
`(358) (9) 0800-13134
`(33) (146) 0800-905900
`(49) (13) 081-0061
`(852) 2506-2422
`(36) (1) 252-4647
`(91) (11) 682-6035
`(62) (21) 352-2044
`(39) (2) 1678-59020
`(81) (3) 3335-8622
`
`Korea
`Malaysia
`Netherlands
`New Zealand
`Norway
`Philippines
`Portugal
`Singapore
`Spain
`Sweden
`Switzerland (French)
`Switzerland (German)
`Taiwan
`Thailand
`United Kingdom
`United States
`
`(82) (2) 769-0543
`(60) (3) 298-2478
`(31) (20) 0800-222420
`(64) (9) 356-6642
`(47) 800-11319
`(65) 291-7951
`(351) (1) 0505-313342
`(65) 275-7251
`(34) (90) 099-3123
`(46) (2) 079-5743
`(41) (1) 0800-551526
`(41) (1) 0800-551527
`(886) (2) 719-5589
`(66) (2) 661-3511
`(44) (134) 0800-960271
`(1) (800) 333-1917
`
`3
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`

`Customer Support Options Worldwide
`
`In addition to the phone numbers listed below, refer to the
`Administrator’s Guide for worldwide sales and service addresses and
`phone numbers for countries not listed here.
`
`Customer Support & Product
`Repair Assistance for the U.S. and
`Canada:
`
`Call (1) (208) 323-2551 Monday through Friday from 6 am to 6 pm (Mountain Time) freeofcharge
`duringtheWarrantyPeriod.However,yourstandardlong-distancephonechargesstillapply.Have
`your serial number ready when calling.
`
`Post-warranty telephone assistance is available to answer your product questions. Call (1) (900)
`555-1500 ($2.50* per minute, U.S. only) or call (1) (800) 999-1148 ($25* per call, Visa or MasterCard,
`U.S. and Canada). Chargesbeginonlywhenyouconnectwithasupporttechnician.*Pricessubjectto
`change.
`
`European Customer Support Center Language and In-Country Options Available
`Open Monday through Friday 8:30 to 18:00 CET
`
`HP provides a free telephone support service during the warranty period. By calling a telephone number listed below, you will be connected to
`a responsive team waiting to help you. If you require support after your warranty has expired, you can receive support for a fee through the
`same telephone number. The fee is charged on a per-incident basis. When calling HP, please have the following information ready: product
`name and serial number, date of purchase, and description of the problem.
`
`Danish:
`Dutch:
`
`English:
`
`Finnish:
`French:
`
`Denmark
`Belgium
`Netherlands
`Ireland
`UK
`International
`Finland
`Belgium
`France
`Switzerland
`
`(45) 3929-4099
`(32) (2) 626-8806
`(31) (20) 606-8751
`(353) (1) 662-5525
`(44) (171) 512-5202
`(44) (171) 512-5202
`(358) (9) 0203-47288
`(32) (2) 626-8807
`(33) (45) 043-9853
`(41) (84) 880-1111
`
`German:
`
`Italian:
`Norwegian:
`Portuguese:
`Spanish:
`Swedish:
`
`Austria
`Germany
`Italy
`Norway
`Portugal
`Spain
`Sweden
`
`(43) (1) 0660-6386
`(49) (180) 525-8143
`(39) (2) 264-10350
`(47) 2211-6299
`(351) (1) 441-7199
`(34) (90) 232-1123
`(46) (8) 619-2170
`
`In-country Support Numbers
`If you require support after your warranty has expired or additional product repair services, or if your country is not listed below, see
`“Worldwide HP Sales and Service Offices” in appendix E.
`
`Argentina
`
`Australia
`Brazil
`Canada
`China
`
`Czech Republic
`Greece
`Hong Kong
`Hungary
`India
`
`Indonesia
`Japan
`Korea
`
`(54) (1) 781-4059
`(54) (1) 781-4069
`(61) (3) 272-8000
`(55) (11) 709-1444
`(1) (208) 323-2551
`(86) (10) 6261-4174
`(86) (10) 6261-4175
`(86) (10) 6261-4176
`(86) (10) 6262-5666
`(42) (2) 471-7321
`(30) (1) 689-6411
`(852) 800-7729
`(36) (1) 343-0310
`(91) (11) 682-6035
`(91) (11) 682-6069
`(62) (21) 350-3408
`(81) (3) 3335-8333
`(82) (2) 3270-0700; outside Seoul,
`call (82) (80) 999-0700
`
`Malaysia
`México D.F.
`México Guadalajara
`México Monterey
`Middle East/Africa
`New Zealand
`Philippines
`Poland
`Portugal
`Russia
`Singapore
`Switzerland
`Taiwan
`Thailand
`
`Turkey
`
`(60) (3) 295-2566
`(52) (5) 326-4600
`(52) (3) 669-9500
`(52) (83) 378-4240
`(41) (22) 780-7111
`(64) (9) 356-6640
`(63) (2) 894-1451
`(48) (22) 37-5065
`(351) (1) 301-7330
`(7) (95) 923-5001
`(65) 272-5300
`(41) (1) 753-7111
`(886) (2) 717-0055
`(66) (2) 661-4011
`(66) (2) 661-4012
`(90) (1) 224-5925
`
`4
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`

`

`HP Network ScanJet 5 Scanner
`
`User’s Guide
`
`5
`
`

`

`Copyright Information
`© 1997 Hewlett-Packard
`Company
`
`All Rights Reserved.
`Reproduction, adaptation, or
`translation without prior written
`permission is prohibited, except
`as allowed under the copyright
`laws.
`
`Publication number:
`C1306-90919
`
`Second Edition: October 1997
`
`Warranty
`
`Trademark Credits
`
`PaperPort™ is a registered
`trademark of Visioneer, Inc. in
`the United States and other
`countries. Microsoft® and
`Windows® are U.S. registered
`trademarks of Microsoft
`Corporation. Lotus® and Lotus
`1-2-3® are U.S. registered
`trademarks of Lotus
`Corporation. Adobe
`Photoshop™ is a registered
`trademark of Adobe Systems,
`Incorporated, which may be
`registered in certain
`jurisdictions. OmniPage
`Professional and OmniPage Lite
`are registered trademarks of the
`Caere Corporation. All other
`products mentioned herein may
`be trademarks of their respective
`companies.
`
`The information contained in
`this document is subject to
`change without notice.
`
`Hewlett-Packard makes no
`warranty of any kind with
`regard to this material,
`including, but not limited to,
`the implied warranties of
`merchantability and fitness for
`a particular purpose.
`
`Hewlett-Packard shall not be
`liable for errors contained herein
`or for incidental or consequential
`damages in connection with the
`furnishing, performance, or use
`of this material.
`
`NOTE TO U.S.
`GOVERNMENT USERS:
`RESTRICTED RIGHTS
`COMMERCIAL COMPUTER
`SOFTWARE: “Use, duplication
`or disclosure by the Government
`is subject to restrictions as set
`forth in subparagraph (c) (1) (ii)
`of the Rights in Technical Data
`Clause at DFARS 52.227-7013.”
`
`Material scanned by this product
`may be protected by
`governmental laws and other
`regulations, such as copyright
`laws. The customer is solely
`responsible for complying with
`all such laws and regulations.
`
`6
`
`

`

`CONTENTS
`
`1 Getting Started
`Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
`Installation Requirements . . . . . . . . . . . . . . . . . . . . . . . 12
`Software Installation . . . . . . . . . . . . . . . . . . . . . . . . 12
`Using the Scanner Control Panel
`. . . . . . . . . . . . . . . . . . . 15
`Scanner Users
`. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
`Document Destinations
`. . . . . . . . . . . . . . . . . . . . . . . . 18
`Receiving Scanned Documents at Your Desktop . . . . . . . . . . 18
`Recipients of Your Scanned Documents . . . . . . . . . . . . . . 19
`
`2 Using the Scanner
`What You Can Scan . . . . . . . . . . . . . . . . . . . . . . . . . . 21
`Loading a Document
`. . . . . . . . . . . . . . . . . . . . . . . . . 22
`Loading a Document on the Scanner Glass
`. . . . . . . . . . . . 23
`Selecting Your Settings at the Control Panel
`. . . . . . . . . . . . . 24
`During Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
`Scanning Double-Sided Documents . . . . . . . . . . . . . . . . . . 29
`Faxing to a Number Not Listed in Destination Lists
`. . . . . . . . . 30
`Scanning to a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . 31
`
`3 Working at Your Computer
`Using the HP Network ScanJet 5 Utility . . . . . . . . . . . . . . . 33
`Starting the HP Network ScanJet 5 Utility . . . . . . . . . . . . . 33
`Creating and Maintaining Your Private Destination List
`. . . . . . . 34
`Viewing Your Private Destination List
`. . . . . . . . . . . . . . . 34
`Automatic Workflows . . . . . . . . . . . . . . . . . . . . . . . . 35
`Distribution Lists . . . . . . . . . . . . . . . . . . . . . . . . . . 37
`Internet E-mail Destinations
`. . . . . . . . . . . . . . . . . . . . 37
`Fax Destinations
`. . . . . . . . . . . . . . . . . . . . . . . . . . 40
`Creating and Maintaining Your Inboxes . . . . . . . . . . . . . . . . 41
`Changing Your Current Inbox . . . . . . . . . . . . . . . . . . . 41
`Creating a New Inbox . . . . . . . . . . . . . . . . . . . . . . . . 42
`Configuring an Inbox . . . . . . . . . . . . . . . . . . . . . . . . 43
`Disabling the Current Inbox . . . . . . . . . . . . . . . . . . . . 44
`Configuring PaperPort Software to Open Automatically . . . . . 44
`Choosing the Notification Method and Time . . . . . . . . . . . . 45
`Creating or Changing Your Password . . . . . . . . . . . . . . . . . 46
`Viewing Your Transaction Log . . . . . . . . . . . . . . . . . . . . . 46
`
`EN
`
`Contents-7
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`7
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`

`

`4 Working in the PaperPort Software
`General Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
`Page View and Desktop View . . . . . . . . . . . . . . . . . . . 47
`The Command Bar . . . . . . . . . . . . . . . . . . . . . . . . . 49
`Setting Preferences . . . . . . . . . . . . . . . . . . . . . . . . . 50
`Automatic Saving . . . . . . . . . . . . . . . . . . . . . . . . . 51
`Giving Titles to Items
`. . . . . . . . . . . . . . . . . . . . . . . 51
`Displaying and Hiding Elements . . . . . . . . . . . . . . . . . . 52
`Rotating or Flipping an Item . . . . . . . . . . . . . . . . . . . . 52
`Deleting Items
`. . . . . . . . . . . . . . . . . . . . . . . . . . . 53
`Undoing an Action . . . . . . . . . . . . . . . . . . . . . . . . . 53
`Working in Desktop View . . . . . . . . . . . . . . . . . . . . . . . 54
`Selecting and Deselecting Items . . . . . . . . . . . . . . . . . . 54
`Moving and Arranging Items . . . . . . . . . . . . . . . . . . . . 55
`Duplicating Items . . . . . . . . . . . . . . . . . . . . . . . . . . 55
`Working in Page View . . . . . . . . . . . . . . . . . . . . . . . . . 56
`Changing the Display Size of an Item . . . . . . . . . . . . . . . 57
`Panning an Item . . . . . . . . . . . . . . . . . . . . . . . . . . 57
`Inverting an Image . . . . . . . . . . . . . . . . . . . . . . . . . 57
`
`5 Managing Scanned Items
`Working with Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . 59
`Creating Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
`Navigating within a Stack . . . . . . . . . . . . . . . . . . . . . 60
`Unstacking Pages
`. . . . . . . . . . . . . . . . . . . . . . . . . 60
`Reordering Pages in a Stack . . . . . . . . . . . . . . . . . . . . 61
`Inserting a Page in a Stack . . . . . . . . . . . . . . . . . . . . . 62
`Working with Folders . . . . . . . . . . . . . . . . . . . . . . . . . 63
`Filing Items in Folders . . . . . . . . . . . . . . . . . . . . . . . 63
`Displaying Items in Folders
`. . . . . . . . . . . . . . . . . . . . 64
`Creating, Renaming, and Deleting Folders
`. . . . . . . . . . . . 65
`
`6 Annotating Scanned Items
`Using the Annotation Tools . . . . . . . . . . . . . . . . . . . . . . 67
`Copying, Cutting, and Pasting . . . . . . . . . . . . . . . . . . . 68
`Cropping an Item . . . . . . . . . . . . . . . . . . . . . . . . . . 69
`Working with Sticky Notes . . . . . . . . . . . . . . . . . . . . . 70
`Adding Markup Text . . . . . . . . . . . . . . . . . . . . . . . . 71
`Highlighting Information . . . . . . . . . . . . . . . . . . . . . . 71
`Adding Freehand Annotations . . . . . . . . . . . . . . . . . . . 72
`Drawing Lines and Arrows . . . . . . . . . . . . . . . . . . . . . 72
`Creating New Items
`. . . . . . . . . . . . . . . . . . . . . . . . 73
`Adding Graphics to Items
`. . . . . . . . . . . . . . . . . . . . . 73
`Fine-Tuning Annotations
`. . . . . . . . . . . . . . . . . . . . . . . 74
`Selecting the Font or Color . . . . . . . . . . . . . . . . . . . . . 74
`Editing Annotation Text
`. . . . . . . . . . . . . . . . . . . . . . 75
`Moving and Resizing Annotations . . . . . . . . . . . . . . . . . 76
`
`Contents-8
`
`EN
`
`8
`
`

`

`. . . . . . . . . . . . 77
`Copying, Cutting, and Pasting Annotations
`Displaying and Hiding Annotations
`. . . . . . . . . . . . . . . . 77
`Undoing Annotations . . . . . . . . . . . . . . . . . . . . . . . . 78
`Deleting Annotations . . . . . . . . . . . . . . . . . . . . . . . . 78
`
`7 Importing and Exporting with the PaperPort Software
`Using the Import and Export Feature . . . . . . . . . . . . . . . . . 79
`Exporting Items . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
`Exporting Compressed Files . . . . . . . . . . . . . . . . . . . . 81
`Printing from Other Applications . . . . . . . . . . . . . . . . . . . 82
`Adding Summary Information to Items . . . . . . . . . . . . . . . . 83
`Finding Information . . . . . . . . . . . . . . . . . . . . . . . . . . 84
`Finding Files
`. . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
`Finding Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
`Finding Annotations
`. . . . . . . . . . . . . . . . . . . . . . . . 86
`Using Object Linking and Embedding (OLE) . . . . . . . . . . . . . 87
`
`8 Linking to Other Applications
`Using Link Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
`Using Links
`. . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
`Using Printer Links
`. . . . . . . . . . . . . . . . . . . . . . . . . . 91
`Using Fax Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
`Using Word Processor OCR Links
`. . . . . . . . . . . . . . . . . . 93
`Using E-Mail Links
`. . . . . . . . . . . . . . . . . . . . . . . . . . 95
`Receiving PaperPort Files in E-Mail
`. . . . . . . . . . . . . . . . 95
`Setting Preferences for Links
`. . . . . . . . . . . . . . . . . . . . . 96
`PaperPort Link Preferences . . . . . . . . . . . . . . . . . . . . . 96
`
`9 Troubleshooting and Error Messages
`Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
`Scanner Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . 100
`Scanner is not Working . . . . . . . . . . . . . . . . . . . . . . . 100
`Control Panel is not Working . . . . . . . . . . . . . . . . . . . . 100
`Scanned Image Quality is Poor . . . . . . . . . . . . . . . . . . . 100
`Scanner Overheats
`. . . . . . . . . . . . . . . . . . . . . . . . . 100
`Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . 101
`Control Panel Error Messages . . . . . . . . . . . . . . . . . . . . . 105
`Internal Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
`Network Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
`Transaction Log Error Messages . . . . . . . . . . . . . . . . . . 106
`HP Network ScanJet 5 Utility Error Messages . . . . . . . . . . . . 108
`PaperPort Software Troubleshooting . . . . . . . . . . . . . . . . . 111
`Installation Problems . . . . . . . . . . . . . . . . . . . . . . . . 111
`Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . 112
`Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
`OCR Problems
`. . . . . . . . . . . . . . . . . . . . . . . . . . . 112
`Import and Export File Problems . . . . . . . . . . . . . . . . . . 113
`
`EN
`
`Contents-9
`
`9
`
`

`

`. . . . . . . . . . . . . . . . . . . . . . . 114
`Missing E-Mail Links
`PaperPort Software Error Messages
`. . . . . . . . . . . . . . . . . 116
`
`A Installing the PaperPort Viewer
`Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
`Obtaining Extra Copies of PaperPort Viewer
`. . . . . . . . . . . 121
`Installing PaperPort Viewer for Windows . . . . . . . . . . . . . . . 122
`Installing PaperPort Viewer for Macintosh . . . . . . . . . . . . . . 123
`Starting the PaperPort Viewers
`. . . . . . . . . . . . . . . . . . . . 124
`
`B Warranty and Support Information
`Warranty and Service Statement
`. . . . . . . . . . . . . . . . . . . 125
`Hardware Service During the Warranty Period . . . . . . . . . . 126
`Hardware Service After the Warranty Period . . . . . . . . . . . 126
`Replacement Parts and Accessories . . . . . . . . . . . . . . . . . . 127
`
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`1
`
`Getting Started
`
`Overview
`
`The HP Network ScanJet 5 scanner can scan items such as memos,
`letters, brochures, photographs, newspaper clippings, and
`advertisements and store and distribute them electronically.
`
`Anyone can use the HP Network ScanJet 5 scanner to scan documents
`and send them to destinations listed in the scanner control panel (or fax
`numbers you enter at the scanner). However, if you want to create your
`own destination list or receive scanned documents at your computer,
`you’ll need to use the HP Network ScanJet 5 Utility.
`
`In addition, PaperPort™ software for HP has been provided with the HP
`Network ScanJet 5 scanner and can be used as your inbox to receive
`scanned documents at your computer.
`
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`Getting Started 11
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`Installation Requirements
`
`To use the HP Network ScanJet 5 Utility, the PaperPort software, OCR
`software, and online documentation, you need the following:
`• A personal computer, 386 or above (486 recommended)
`• Microsoft Windows 3.1, Windows 3.11, Windows for Workgroups
`3.11, Windows 95, or Windows NT 3.51 (and above)
`• 4 megabytes (MB) or more of internal memory (RAM); 8 MB to use the
`OCR software included with the network scanner
`• 15 MB of free hard disk space for stand-alone installation and 1 MB of
`free hard disk space for a shared installation
`• VGA or SVGA monitor (recommended settings for your monitor: 256
`or more colors, and 640 x 480 resolution)
`• 3 MB of free temporary memory for decompressing files and file
`comparisons
`
`Software Installation
`
`With the HP Network ScanJet 5 Installation program you can install the
`following software components:
`• HP Network ScanJet 5 Utility (required)
`• Adobe(cid:212) Acrobat(cid:212) Reader (required only for online documentation)
`• PaperPort software (optional)
`• Caere OmniPage Limited Edition OCR software (optional)
`
`You need to install the HP Network ScanJet 5 Utility on your computer
`(unless your network administrator does this for you). The PaperPort
`software can be installed entirely on your computer (in the directory you
`choose), or the program files can be installed on your network and the
`data files on your computer, depending on what your network
`administrator has chosen.
`
`You can install either from the network or from the installation CD.
`
`Before you begin, you’ll need to know where the install program is
`located and where you want the programs and data files to reside. If
`you’re installing from the network, Windows 3.1 users must have a drive
`mapped to the network server volume where your network administrator
`placed the HP Network ScanJet 5 Utility install program. If you cannot
`find the install program, contact your network administrator.
`
`The steps required to start the install program vary slightly depending on
`the platform you’re using, as described in the procedures that follow.
`
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`1 Getting Started
`
`To install on Windows 3.1, Window 3.11, or Windows
`for Workgroups 3.11
`1 Turn on your computer and log on to your network.
`2 Start Microsoft Windows.
`3 In Program Manager, from the File menu choose Run.
`4 Type the path your network administrator gave you.
`5 Press [Enter] or click OK. The HP Network ScanJet 5 Installation
`program starts and takes a few moments to initialize.
`6 Follow the instructions on the screen.
`
`To install on Windows 95 or Windows NT 4.0
`1 Turn on your computer.
`2 Log on to your network.
`3 Click Start and then click Run.
`4 Type the path your network administrator gave you.
`5 Press [Enter] or click OK. The HP Network ScanJet 5 Installation
`program starts and takes a few moments to initialize.
`6 Follow the instructions on the screen.
`
`To install on Windows NT 3.51
`1 Turn on your computer.
`2 Log on to your network.
`3 In Program Manager from the File menu, choose Run.
`4 Type the path your network administrator gave you.
`5 Press [Enter] or click OK. The HP Network ScanJet 5 Installation
`program starts and takes a few moments to initialize.
`6 Follow the instructions on the screen.
`
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`Getting Started 13
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`During the installation process, you’ll need to specify the following:
`• The software components you want to install.
`• If you are using a stand-alone installation, you will need to specify
`where to install all files on your hard drive.
`• If you are using a workstation installation, you will need to specify
`where to install the data files on your hard drive. The program files will
`be installed on the network and will be shared with others in your
`workgroup.
`
`After the installation is complete, restart Windows to use the PaperPort
`software.
`
`That’s it. You have finished installing the user software. Watch the
`on-screen One-Minute Guide for a quick introduction to the PaperPort
`software.
`
`To run the One-Minute Guide
`1 Double-click the PaperPort icon in the PaperPort program group.
`2 From the Help menu, choose One-Minute Guide.
`
`14 Getting Started
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`1 Getting Started
`
`Using the Scanner Control Panel
`
`Use the scanner control panel to identify yourself to the scanner if you
`have a private destination list you want to use and to select destinations
`for a scanned document.
`
`Figure 1
`
`A Display—Displays user and destination lists, and status and error
`messages.
`B Soft keys—Press to perform the function displayed above the key.
`C Single/double-sided key—Press to select single or double-sided
`original (indicated by the light next to the icon).
`D Select key—Press to select a user name or a destination.
`E Scroll arrows—Press to move up and down in the user and destination
`lists.
`F Go key—Press to scan the document.
`G Abort key—Press to stop the scanning and return to the main display
`screen.
`H Keypad—Use to type your name, password, destinations, and fax
`numbers.
`I Enter key—Press to send information to the scanner.
`J Backspace key—Press to move the selection block to the left.
`
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`Getting Started 15
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`Scanner Users
`
`Two groups of users can scan and distribute documents with the HP
`Network ScanJet 5 scanner:
`• Registered users, who have been added to the public destination list by
`the network administrator and who have the HP Network ScanJet 5
`Utility installed on their local computers. Registered users can create
`private destination lists by copying destinations from the public
`destination list and creating their own destinations. From the scanner
`control panel, registered users can access both their private destination
`list and the public destination list to build a temporary destination list to
`distribute the document they are currently scanning.
`
`Figure 2
`
`16 Getting Started
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`1 Getting Started
`
`• General users, who have not been added to the public destination list
`and who do not have the HP Network ScanJet 5 Utility installed on their
`local computers. From the scanner control panel, they can access the
`public destination list to build a temporary destination list for the
`document they are currently scanning, and they can scan to a printer.
`(The network administrator has the option of preventing general users
`from using the scanner.)
`
`Figure 3
`
`Information the general users need to operate the scanner is included in
`the Quick Reference card. This user’s guide addresses the registered user.
`
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`Getting Started 17
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`Document Destinations
`
`Scanned documents are sent to the destinations you select at the scanner
`control panel using public and private destination lists. When you send a
`scanned document, it can arrive at one or more of the following
`destinations:
`• The application you have designated as your inbox in the HP Network
`ScanJet 5 Utility. From the inbox, it can be further distributed to other
`users via e-mail, and so forth, imported as a graphic into other
`applications or read into word processing applications using the OCR
`feature.
`• The inbox of another registered user or multiple registered users.
`• A fax machine.
`• An Internet e-mail address.
`
`If you have the PaperPort software installed on your computer or on
`your network, you can send a scanned document directly to the
`application you have designated in your automatic workflow in the HP
`Network ScanJet 5 Utility. In addition, at the scanner control panel you
`can select the printer to which to copy a scanned document.
`
`Receiving Scanned Documents at Your Desktop
`
`Use the HP Network ScanJet 5 Utility to identify an application installed
`on your computer as an inbox. An inbox is a container where all the
`documents sent to your computer from the HP Network ScanJet 5
`scanner are collected. An inbox can be a thumbnail desktop, a file
`system directory, or a printer, as described in Chapter 3, Working at Your
`Computer.
`
`After a scanned document arrives at your computer, you can use a
`program such as the PaperPort software to organize and store your
`documents or annotate them before sending them to another computer
`program or distributing them to other people.
`
`18 Getting Started
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`Recipients of Your Scanned Documents
`
`1 Getting Started
`
`If you scan documents to an Internet e-mail address, you should make
`sure the recipients have a way to view the document which will arrive as
`either a .PDF or .TIF file.
`
`Alternatively, you can export the scanned document into another file
`format, such as .TIF or .BMP, that the recipient can view, as described in
`Chapter 7, Importing and Exporting with the PaperPort Software.
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`20 Getting Started
`20 Getting Started
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`2
`
`Using the Scanner
`
`What You Can Scan
`
`Scanning a document can be as simple as loading the document in the
`scanner, selecting a destination from the list displayed at the scanner
`control panel, and pressing [Go].
`
`Before scanning with the Automatic Document Feeder (ADF), you need
`to clear any paper from the scanner glass and eliminate conditions that
`may cause paper jams. Observe the following to minimize the
`possibility of paper jams:
`• Straighten any curls or wrinkles from documents before putting them on
`the document tray. If this is not possible, scan these documents using the
`scanner glass, or make photocopies of the documents and scan the
`photocopies.
`• Remove staples, paper clips, paper sticky notes, and any other materials
`from documents.
`• Avoid documents with tears, perforations, or punch holes.
`
`If you would like to scan items made of unusual media, use the scanner
`glass rather than the ADF. Examples of unusual media include:
`• lightweight (onionskin) papers
`• transparencies
`• gum-backed paper
`• magazine pages
`• multiple-copy forms
`
`Use one of the following paper sizes in the ADF:
`• Letter: 8.5 x 11 in (216 x 279 mm)
`• A4: 210 x 297 mm (8.3 x 11.7 in)
`• Legal: 8.5 x 14 in (216 x 356 mm)
`
`Use paper within the following weight range in the ADF:
`• Minimum: 16 lb (60 g)
`• Maximum: 36 lb (135 g)
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`Loading a Document
`
`Load your document in either the
`automatic document feeder or on the
`scanner glass, as described in the
`following procedures.
`
`To load a document in the ADF
`1 Make sure there isn’t any paper on
`the scanner glass.
`2 Place the document (up to 50 pages)
`face up on the document tray with the
`top of the document near the feeder
`cover and the side of the document
`against the paper guide with the
`arrows.
`3 Adjust the document guide to touch
`the left side of the paper stack.
`4 Align the bottom edge of the paper
`stack with the correct paper size
`mark. Sliding the paper too far under
`the feeder cover can cause paper
`misfeeds.
`
`22 Using the Scanner
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`2 Using the
`
`Scanner
`
`Loading a Document on the Scanner Glass
`
`Use the scanner glass for regular or irregular sizes or types of paper. If
`the scanner doesn’t detect a document in the feeder, it will assume the
`job is from the scanner glass.
`
`If you’re using a custom paper size, be sure to specify the exact size in
`the HP Network ScanJet 5 Utility, as described in Chapter 3, Working at
`Your Computer.
`
`To load a document on the scanner glass
`1 Place the document face down on the scanner glass.
`2 Place small, custom-sized documents into the upper-left corner of the
`glass as shown in the following illustration.
`
`Figure 4
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`Using the Scanner 23
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`Selecting Your Settings at the Control Panel
`
`Before scanning a document, at the control panel select the destination,
`type of image being scanned, and the paper size.
`
`N o t e
`
`At any point before you begin scanning, you can press the back arrow
`on the keypad to return to the previous menu or