FI Accounts Payable
`
`Version
`
`SAP-00002995
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`

`
`Version
`Prepared for R/3 Release 2.2.
`August 1994
`
`SAP-00002996
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`

`
`Copyrights
`
`@1994 SAP AG. All rights reserved.
`Neither this documentation nor any part of it may be copied or reproduced in any form or by any
`means or translated into another language, without the prior consent of SAP AG.
`SAP AG makes no warranties or representations with respect to the content hereof and specifically
`disclaims any implied warranties of merchantability or fitness for any particular purpose. SAP AG
`assumes no responsibility for any errors that may appear in this document. The information
`contained in this document is subject to change without notice. SAP AG reserves the right to
`make any such changes without obligation to notify any person of such revision or changes. SAP
`AG makes no commitment to keep the information contained herein up to date.
`
`SAP-00002997
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`

`
`Introduction
`
`Overview
`
`The Accounts Payable part of the FI system records and administers the accounting data for all
`vendors. It is also an integral part of the purchasing system: deliveries, and invoices are recorded
`for each vendor. The relevant postings for these documents in the FI system are carried out
`automatically in response to these transactions. In the same way, the Accounts Payable
`component supplies the Cash Management and Forecast component with the figures from invoices
`necessary to optimize liquidity planning.
`Outstanding payables are settled by the payment program. This program supports all the standard
`payment methods (checks, transfers etc.) in printed form as well as in electronic form (data medium
`exchange on diskette and data transmission). The respective country-specific payment methods
`are also covered by this program.
`You can, if necessary, dun for outstanding receivables (for example, payment of a credit note). This
`function is supported by the dunning program.
`Postings in accounts payable are simultaneously recorded in the General Ledger, with different G/L
`accounts being updated according to the transaction involved (payables, down payments). To
`enable you to monitor open items, the system provides you with due date forecasts and other
`standard reports.
`You can format balance confirmations, account statements and other forms of correspondence with
`your vendors to suit your requirements. To enable you to document the transactions in accounts
`payable the system can generate balance lists, journals, balance audit trails and other internal
`evaluations.
`
`SAP-00002998
`
`

`
`Vendor Master Records
`
`Overview
`
`Business transactions are posted to accounts and managed using those accounts. You must create
`a master record for each account required. The master record controls how data is entered and
`processed for the vendor concerned.
`This section explains the concept of vendor master records and describes how you create, display,
`change, block, and delete vendor master records.
`The FI System Administration Guide contains information on how to configure your system to
`accommodate vendor master records.
`This section contains the following topics:
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`.............. ~ .................................................................
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`SAP-00002999
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`

`
`Introduction: Vendor Master Records
`The following topics explain vendor master records. You need this information to create, change
`and display vendor master records.
`This section contains the following topics:
`
`~..~...J ..............................
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`SAP-00003000
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`

`
`What Data is Contained in the Vendor Master Record?
`
`Data in vendor master records controls how transaction data is posted and processed for a vendor.
`In addition, you store all vendor data in the vendor master record.
`The master data on vendors is used not only by the accounting department of your company, but
`also by the materials management department. Storing vendor master records centrally and
`permitting common access have the advantage that you need to enter data only once. By
`managing master data centrally, you also avoid the possibility of contradictory data. If a vendor’s
`address has changed, for example, you need to enter the change only once, and both the
`accounting department and the purchasing department will have access to the most current data.
`A vendor master record includes data such as:
`¯ vendor name, address, language, and phone numbers
`¯ tax numbers
`¯ bank data
`¯ account control data, such as the G/L reconciliation account for the vendor account
`payment methods and terms of payment as agreed with the vendor
`purchasing data
`You require the MM Materials Management application in order to be able to enter data into and
`process vendor master records for purchase orders and invoice verification. For details, read the
`MM Materials Management documentation.
`
`How is the Data Organized?
`
`You store vendor master data in three areas. The figure below shows the three data areas in a
`master record:
`
`FI
`
`I
`
`Accounting data for
`companycode 0001
`
`r~ forcompanycode 0002
`
`for company code 0003
`
`General Data
`
`I
`I
`I
`
`MM
`
`purchasing organization 1000
`
`L
`II
`i Io rohooinooroonizo,ion ooo
`Ipurcha.~ing organization 3000 1
`
`General data
`Data that applies to every company code and every purchasing organization in your company.
`The general area includes, for example, the vendor’s name, address, language, and telephone
`number.
`2 Company code data
`Data that is specific to an individual company code. Company code data includes, for example,
`reconciliation account number and payment terms.
`Data specific to the purchasing organizations in your company, such as requests for quotations,
`purchase orders, invoice verification, and inventory control. You require the MM Materials
`
`SAP-00003001
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`

`
`Management application to enter this data and to print purchase orders.
`
`SAP-00003002
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`

`
`What is the Function of the Account Group?
`
`When you create a master record, you must specify an account group, which determines:
`¯ how the account is numbered
`¯ a number interval for assigning the account numbers
`¯ the screen layout of the account
`The screen layout determines which fields are displayed on the screens when you enter or
`change vendor master data, and whether these fields are optional or required entries.
`After creating the master record, you cannot change the account group. However, your system
`administrator can change the above-mentioned account group specifications. This may be
`necessary, if you want to add fields to the vendor master record that were previously suppressed
`from display, for example if you install MM Materials Management after installing FI Financial
`Accounting and wish to add fields that were suppressed in FI Accounts Payable.
`
`SAP-00003003
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`

`
`How are Master Records Numbered?
`
`Each master record has a unique number. You need this number to display or change the master
`record or to post to the vendor account.
`The vendor master record number can be assigned either internally or externally. Internal numbers
`are assigned by the system, while you enter external numbers yourself when you create the vendor
`master record. External numbers can be alphanumeric.
`The account group determines whether account numbers are internal or external and what the valid
`number interval for a vendor master record is.
`The system ensures that the numbers assigned are always unique in each case. With internal
`assignment, the system always selects the next number from the interval. With external
`assignment, the system prevents you from entering the same number twice.
`Note
`A vendor account has the same number in all accounts.
`You can find further information on assigning account numbers and adapting the screen layout in
`the FI System Administration Guide.
`
`SAP-00003004
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`

`
`Screen Layout
`
`Depending on what data you keep about your vendors, you can adapt the screens to enter and
`maintain vendor master records accordingly.
`The system administrator determines the status of the fields on the screens. There are four field
`statuses:
`¯
`field is ready for input (optional field)
`¯
`field must be filled (required field)
`¯
`field is displayed only (display field)
`¯
`field is suppressed from display (suppressed field)
`The account group determines the field status for all possible fields in a vendor record. You must
`specify the account group when you create a master record.
`When you enter a vendor master record, required fields are indicated with a question mark. You
`can only proceed to the next screen after making entries in these required fields. For details about
`laying out data entry screens for vendor master records, read the FI System Administration Guide.
`
`SAP-00003005
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`

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`Functions of the Reconciliation Account
`
`When you post an invoice or other transaction data to a vendor (i.e. sub-ledger) account, the
`system automatically posts the same data to general ledger accounts (see the following figure).
`Customer, vendor and assets accounts are sub-ledger accounts. The general ledger contains one
`or more reconciliation account for each sub-ledger account. These reconciliation accounts ensure
`that the balance of the general ledger accounts is always zero. As a result, you can print a balance
`sheet at any time without having to transfer data from sub-ledger accounts to the general ledger.
`
`Cu.~torner account
`
`’1
`
`Vendor account
`
`I’
`
`IOrig. docurnent~;=’
`I
`
`Receivables fi-orn
`goods and services
`
`’1
`
`Payables for
`goods and services
`
`I’
`
`You must specify a reconciliation account in every vendor master record. The reconciliation
`account for the vendor determines various specifications such as the screen layout when you post
`to the vendor account. For more details, read the FI System Administration Guide.
`
`SAP-00003006
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`

`
`Access Authorization
`Access to master records may be restricted in order to prevent unauthorized changes. Depending
`on how your master data is organized, you can assign authorizations to maintain master records.
`For example, one employee may have authorization to maintain all master data, while another may
`have authorization to maintain accounting master data only.
`You can also assign authorization by function. All employees may have authorization to display
`master records, while only a limited group of employees may be able to create and change master
`data.
`Authorizations are set when the system is installed and are assigned to each employee in the user
`master record. If you have further questions on the assignment of authorizations, ask your system
`administrator. How to set authorizations is described in the FI System Administration Guide.
`
`SAP-00003007
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`

`
`Special Fields in the Vendor Master Record
`
`The following fields in vendor master records have special functions:
`¯ Search term
`¯ Trading partner (member of a consolidation group)
`¯ Alternative payee
`¯ Clear with cust./clear with vend. (clearing between vendor and customer)
`
`Search term
`
`If you do not know a vendor account number, you can search for the vendor master record via
`certain fields in that master record. For example, you can search for the vendor’s name via the
`Search term field, which is independent of the name and address fields. The latter must be the
`case, since, for search purposes, the vendor’s name is formulated differently to how it is formulated
`in the address.
`You should define some rules for data entry in this field, in order to ensure that it is always filled in
`the same way. Usually only the most important part of the vendor’s name is entered in the Search
`term field. Before you fill in this field in the vendor master record, you should find out about the
`rules your company has for it regarding data entry. The system does not distinguish between upper
`and lower case letters.
`Example:
`The name of the vendor’s business is Dr. Dwight Evans & Sons, Limited. You enter the complete
`company name in one of the fields Name. Assume that your company has decided that
`supplementary name data (such as "Dr" or "& Son") is not to be entered in the field Search term.
`Therefore, all your accounting personnel know that supplementary name data is not required for a
`search and accordingly enter only the name EVANS in the Search term field.
`
`Alternative Payee
`
`You can have the payment program direct payments to a vendor other than the one whose account
`was posted to. First, create a vendor master record for the alternative payee. Then enter the
`account number of the alternative payment recipient in the Alternative payee field in the payment
`transactions section of the vendor master record. The payment program then retrieves the name
`and address of the alternative payee when processing payment for this vendor account.
`You can specify an alternative payee in both the general and the company code area of the master
`data. If you specify an alternative payee in the general data only, this alternative payee is valid for
`the vendor in all company codes. If you specify an alternative payee in both the general data and
`the company code data, the entry in the company code area takes priority.
`In exceptional cases, it may be better to enter the payee in the document only. You can select this
`option in the general data area by clicking on the field Altemat. payee. Subsequently, when you
`enter a document, a field is available to enter an alternative payee.
`
`Members of a Consolidation Group
`
`If invoices are sent to companies which are members of your consolidation group, you must
`account for these when you carry out the group consolidation. To consolidate company codes in
`the group, you have to eliminate all business volume generated from internal business transactions
`within the group (elimination of intercompany revenue and expense). This requires that you enter a
`company ID (which is standard throughout the group) in the Trading partner field of the vendor
`master record of each consolidation group member. The system uses this number to identify
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`SAP-00003008
`
`

`
`internal business volume for consolidation purposes.
`
`Clearing Between Vendor and Customer
`
`If a vendor is also a customer, or vice versa, you can have the payment program and the dunning
`program clear vendor and customer open items against each other. You can also select the
`customer line items, when you display the vendor line items for this account.
`Before you can clear between a vendor and customer account, you must:
`1. enter a customer master record for the customer who is also a vendor
`2. enter the customer account number in the Customer field in the control section of the general
`data in the vendor master record
`3. enter the vendor account number in the Vendor field in the control section of the general data in
`the customer master record
`4. click in the Clear w/Customer field or Clear w/Vendor field in the company code data in both
`the customer and vendor master records. In this way, each company code can decide
`separately whether it wants to clear the customer with the vendor.
`
`SAP-00003009
`
`

`
`Functions for Maintaining Master Data
`
`The following functions are available for processing vendor master records:
`¯
`create
`¯
`change
`¯ display
`¯ block/unblock
`¯ mark for deletion/remove mark
`It is also possible to create change and display reconciliation accounts from the Accounts Payable
`menu. In order to do this, select the menu sequence Master data --~ Reconciliation accounts.
`If your company also has the Materials Management (MM) application, you can create and maintain
`vendor master records either together or separately as follows:
`¯
`separately in the company code
`¯
`separately in the purchasing area
`¯
`centrally in both the company code and the purchasing area at the same time.
`To enter data in the purchasing area, you require the Materials Management (MM) application. SAP
`offers you these three procedures, since master records are often created and maintained by
`different departments. In some companies, accounting and purchasing personnel maintain the
`general area together and their own areas separately. In other companies, vendor master records
`are maintained centrally.
`Depending on how your company organizes vendor information, authorizations will have been
`assigned for creating and maintaining vendor records. As a result, you may not be able to use all of
`the above-mentioned functions.
`
`Selecting Screens to Display Vendor Master Data
`
`When you want to display or change a vendor master record, you can select specific screens. By
`doing this, you pass directly to the relevant screen.
`Example:
`You want to display the data on payment transactions. To do this, you select these screens in the
`initial screen. You then go directly to the corresponding screens.
`
`Using Additional Functions to Maintain Vendor Master Records
`
`This section describes functions in the Accounts Payable menu.
`The following functions are available when you create and maintain master data. You can:
`¯ Change the function. For example, you can change from displaying to changing a master
`record.
`Go to other screens. You can go to the previous or next screen or to specific data screens.
`Display administrative data or blocking data in the vendor master record. Blocking data
`prevents you from posting transaction data to this account. You can see whether the master
`record is blocked or marked for deletion.
`Branch into other data related to the master record. For example, you can look at the credit
`limit or the reference master record. If your vendor is also a customer, you can look at the
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`SAP-00003010
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`

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`customer master record.
`On the vendor master records screens, however, the system only offers the functions valid for the
`respective screen and the current function.
`
`Screens and Additional Functions
`
`Six screens are available in FI to create a vendor master record in accounting. The fields for the
`general data is contained in three screens. The company code data is contained in three further
`screens.
`The following functions are available in the screens:
`Change the Function
`Via the menu bar option Vendor, you can switch from displaying to changing the vendor master
`record. You can also retrieve another master record to change or display. You can exit the function
`at any time.
`Save the master record
`You can save the vendor master record in any screen and return to the initial screen. When you
`create a master record, the system ensures that you enter all the required fields. Select Vendor --~
`Save from the menu bar.
`Go to another screen
`The data in a vendor master record spans several screens. Select Goto and then the screen. You
`can go from any screen for any other screen when you are displaying or changing a vendor master
`record.
`Administrative data, blocking data, and deletion indicators
`From the menu bar option Details, you can select the following functions, when you display or
`change a vendor master record:
`¯ With the function Administrative data, you can see which user created the master record and
`when.
`¯ With the function Blocking data, you can see whether the account is blocked.
`¯ With the function Deletion indicators, you can see whether the master record is marked for
`deletion.
`¯ With the functions Blocking data and Deletion indicators, you can also set and cancel the
`indicators for blocking or deleting, but only if you are already changing a vendor master record.
`Payment methods and dunning areas
`When you enter a vendor master record, you can have the system display the possible payment
`methods for the company code. You can then select one or more from the display. Select these
`functions from the menu bar option Details.
`Purchasing data
`Select Goto --~ Purchasing data to see the purchasing organization in which the vendor has been
`created.
`Displaying field and account changes With the functions Field changes and Account changes
`you can display changes to a certain field or to the entire vendor master record. Select these
`functions via the menu bar option Environment.
`Reference account
`With the function Reference account, you can display the master record of an account specified as
`a reference in the vendor master record. If your vendor is also a customer, for example, you can
`switch to the customer master record. If you keep head office and branch accounts, you can also
`display the master record of the head office. Select this function from the menu bar option
`Environment.
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`SAP-00003011
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`

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`Bank data
`When you enter, change, or display bank data in this vendor master record, you can display the
`master data of the banks specified in the master record. Select this function from the menu bar
`option Environment.
`
`Using Matchcodes to Search
`
`The account number is the key to finding vendor master records and accounts. To change or
`display a vendor master record, you must specify the account number. To post to an account, you
`must also specify the account number.
`You may not always know the account number you require. You can use a matchcode to search for
`the account number when you are changing or displaying a vendor master record or posting to a
`vendor account. For example, when prompted for a vendor account number, enter =K. to display a
`list of vendors by the search term or select F4 (POSSIBLE ENTRIES) for a list of defined matchcodes.
`For details about using matchcodes, see Getting Started with the R/3 System.
`
`SAP-00003012
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`

`
`Creating a Vendor Master Record
`
`The following topics describe how to create a vendor master record and the conditions you must
`meet to do this.
`
`SAP-00003013
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`

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`Prerequisites
`
`Before you create a vendor master record, you have to configure your system. For each vendor
`master record, you must specify, for example, an account group and a country key. The account
`group and the country key must already be defined in the system. Read the FI System
`Administration Guide for details about configuring your system.
`These preparatory steps will have been carried out as part of the initial system installation. If any
`keys or indicators are not defined, ask your system administrator.
`Vendor master records are used by both the accounting department and the purchasing
`department. Before you create a vendor master record in the accounting department, make sure
`that the purchasing department has not already created the same master record. You can use a
`matchcode to do this.
`The following topics explain how you create a vendor master record either centrally or only for
`accounting. Creating a vendor master record centrally means: entering data for both the accounting
`department and the purchasing department in one step. This is possible only if you have also
`purchased, installed, and configured the Materials Management (MM) application. Read the
`Materials Management (MM) documentation for details.
`To enter master data for accounting only, use the corresponding function for accounting.
`
`SAP-00003014
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`

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`Creating a Master Record With Reference
`
`You can create a master record by referencing an existing one. The system then copies certain
`data from the reference master record. However, the system does not transfer all data; which data
`is transferred depends on several factors:
`¯ The system only transfers data that is not vendor-specific. For example, the address or a block
`indicator is not transferred from the reference master record.
`¯ The transfer of data depends on the data you have already entered for your vendor. In general,
`if you have already maintained data, the data is not overwritten with data from the reference
`record.
`For example, if you have already created the general data, such as the name, address, and
`phone number, only the company code data is transferred when you enter the company code
`data. To transfer the company code data only, you must specify the company code of the
`reference master record. When you create the data for the purchasing department, again
`only the corresponding data is transferred from the reference master record.
`If you have not yet created the general data, only the language and the country are
`transferred from the reference master record.
`¯ You determine which data is transferred by specifying which areas are to be transferred from
`the reference master record. If you do not specify a purchasing organization for the reference,
`for example, the purchasing data is not transferred.
`Note
`When you create a new vendor master record in this way, you can choose whether you want to use
`the account group of the reference master record. In this case, do not enter an account group for
`the master record to be created. The system automatically transfers the account group from the
`reference master record.
`You can use a vendor master record from any company code as a reference. The data from the
`reference is used merely for default values. You should check each screen before saving and, if
`necessary, add data or change the default data.
`
`SAP-00003015
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`

`
`Creating a Master Record Centrally
`
`If you have purchased, installed, and configured MM Materials Management, you can create a
`vendor master record centrally as follows:
`
`1. From the Accounts Payable menu, select Master records --> Maintain centrally -~ Create.
`The initial screen for creating the vendor appears.
`2. If you use external number assignment, enter the vendor’s account number.
`If you use internal number assignment, the system assigns a number when you save the
`vendor master record. Until then, the word "INTERNAL" appears on the screen in place of the
`account number.
`3. Enter a company code and a purchasing department, depending on the data areas you want to
`maintain.
`You can only enter data in a company code or a purchasing department, if you specify one or
`the other. Otherwise, you can only enter the general data of the vendor master record.
`4. Enter an account group and select ENTER.
`The first screen for entering vendor master data appears.
`Note
`When you create a vendor master record for which the general data has already been created, the
`first screen for the company code or purchasing department data appears.
`5. Enter the vendor data and select ENTER to reach the next entry screen.
`In each screen the system displays, in the upper left-hand corner, which data area you are
`entering data for. When you enter company code or purchasing data, the company code or the
`purchasing organization is displayed. If neither of these is displayed, you are in the general
`area.
`6. In the last screen, save your master data by selecting Vendor--> Save.
`The system displays the initial screen again, with a message confirming that the data is saved.
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`SAP-00003016
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`

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`Creating a Master Record in the Company Code
`
`Create a master record for accounting only as follows:
`
`1. From the Accounts Payable menu, select Master records --> Create.
`The initial screen for creating the vendor appears.
`2. If you use external number assignment, enter the vendor’s account number.
`If you use internal number assignment, the system assigns a number when you save the
`master data.
`3. Enter the company code and the account group and select ENTER.
`The first screen for entering master data appears.
`4. Enter your vendor data and then select ENTER to reach the next entry screen.
`
`5. Save your master data by selecting Vendor--> Save.
`The system displays the initial screen again and a message that confirms that the data is saved.
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`SAP-00003017
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`

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`Special Features of Data Entry
`
`When you create a vendor master record, you must enter certain data in special entry screens. This
`is data you need to enter in exceptional cases only. This data includes:
`¯ bank data, in cases where there is no bank master data yet
`¯ dunning procedures
`The system also offers a special selection function for entering payment methods. This function is
`described below.
`
`Entering Bank Data
`
`For each vendor, you can specify as many banks as you require. To pay a vendor by bank transfer
`using the payment program, you must enter the vendor’s bank data (country, bank key, and bank
`account number) in the vendor master record. For control purposes, the system then displays the
`bank name.
`When you enter your vendor’s bank address, the system checks whether master data already
`exists for this bank. If not, the system goes to the maintenance screen for bank master data. You
`maintain your vendor’s postal giro accounts in exactly the same way as other bank accounts.
`Whilst maintaining vendor master records, you can enter bank address details by carrying out the
`following steps:
`1. In the screen for payment transactions, enter the bank country, the bank key, the bank account
`number, and a control key (required in France).
`If appropriate, you can indicate whether direct debiting is allowed for this account. You can also
`enter a unique bank key of your choice for the payment program in the field BnkType. With the
`help of this bank ID, you can specify in the document line item which of the business partner’s
`banks is to be used.
`If there is no master data for the specified bank yet, the system displays a pop-up window where
`you can add bank master data.
`a)Enter the master data for the bank.
`b)Select ENTER to return to the entry screen for vendor master records.
`
`.
`
`The bank data is saved when you save a vendor master record.
`To change or add to bank master data, place the cursor on the required bank and select
`Environment --> Bank data. The system displays a window for entering and maintaining master
`data.
`
`Entering a Payment Method
`
`You can enter payment methods in the payment transactions screen for company code data. Each
`payment method is represented by a single letter or number.
`If you already know the characters for payment methods, enter one or more in the field Payment
`methods. Otherwise, find the defined payment methods as follows:
`
`1. From the screen Create Vendor: Payment transactions accounting, select Details -~ Payment
`methods.
`The system displays a window with the possible payment methods.
`2. Select the required payment methods.
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`SAP-00003018
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`

`
`3. Select ENTER.
`The screen Create Vendor: Payment transactions accounting re-appears. The system transfers
`the selected payment methods to the field Payment methods. You can overwrite these
`specifications.
`
`Entering a Dunning Procedure
`
`You can enter a dunning procedure for your vendor in the screen for correspondence. This dunning
`procedure is used for the standard dunning area. If you use other dunning areas in your company,
`you must enter them in a separate entry screen. To do this, proceed as follows:
`1. Enter the key for your standard procedure in the company code data in the field Dunning
`procedure in the Create vendor: Accounting Correspondence screen. If you do not have
`dunning areas, skip steps 2 and 3.
`
`2. To define dunning procedures for other dunning areas, select Details --> Dunning areas.
`The screen for maintaining dunning areas appears.
`3. Enter the data for your dunning areas.
`This data includes the dunning area and the dunning procedure. You can also enter a dunning
`block for the dunning area or an alternative dunning recipient, if the dunning letter is not to be
`sent to the vendor from whom the receivable is due.
`
`4. Select Goto -~ Back.
`You return to the screen Create Vendor: Correspondence Bookkeeping. The system saves your
`entries when you save the vendor master data.
`
`Entering Text
`
`For each vendor, you can enter explanatory texts. You enter central information under general
`data, and accounting-specific texts, such as "information on withholding tax", on company code
`level.
`The text types which are relevant will be specified during system setting. For each text type, you
`can create a new text in a different language.
`Enter text about the vendor as follows:
`1. From the menu bar while entering a vendor master record, select Details --> Texts. A window
`appears, in which you can enter text.
`2. Select one of the suggested text types and enter text in the column Line 1.
`To enter the text in a language other than your Iogon language, specify the key for the other
`language in the column Lng.
`3. Select F2 (DETAIL TEXT) to call up the text editor. The editor allows you to enter any length of text.
`
`4. Before quitting the text editor, select Text--> Save.
`
`5. Select Goto -~ Back.
`The initial screen for text entry appears. The first line of your text is displayed.
`6. Select F13 (CONTINUE) to quit the window for text entry.
`You return to the screen at which you started. The system stores your entries when you save the
`vendor’s master data.
`
`Additional information
`
`SAP-00003019
`
`

`
`An * before a line indicates that the text has already been edited.
`An X at the end of a line indicates that there is more text in a text type than appears in the first line.
`To enter additional text in a text type in another language, place the cursor on the desired text type
`and select F6 (Create text). Then enter the language key and the desired text.
`
`Cla