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`US 20050010593A1
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`as) United States
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`a2) Patent Application Publication 0) Pub. No.: US 2005/0010593 Al
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`Fellenstein et al.
`(43) Pub. Date:
`Jan. 13, 2005
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`(54) SYSTEM AND METHOD FOR PERFORMING
`PREDICTIVE FILE STORAGE
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`MANAGEMENT
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`Inventors: Craig Fellenstein, Brookfield, CT (US);
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`Carl Phillip Gusler, Austin, TX (US);
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`Rick A. Hamilton II, Charlottesville,
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`VA (US); James Wesley Seaman, Falls
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`Church, VA (US(US)
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`Correspondence Address:
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`Darcell Walker
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`Suite 250
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`9301 Southwest Freeway
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`Houston, TX 77074 (US)
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`International Business Machines Cor-
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`poration, Armonk, NY
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`(75)
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`(73) Assignee:
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`(21) Appl. No.:
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`10/617,524
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`(22)
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`Filed:
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`Jul. 10, 2003
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`Publication Classification
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`(51)
`Tint, C07 ciiccecccccccccccceccccscsesesseseesessestesesnees GO6F 17/00
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`(52) US. CD.
`eecccceeesseeessseeesssnseessneessuneessneesssees 707/104.1
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`ABSTRACT
`(57)
`The present invention provides a method and system for
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`storing information into a folder/location using a predictive
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`function to select the namefor the newly stored information.
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`The predictive functions use names of applications, docu-
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`ments or words within these items to select and present a
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`name to a user. The present invention introduces a new
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`function within document processing applications, (also
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`potentially operating systems), whereby each time a docu-
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`mentis saved to a storage medium,a predictive function will
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`cause the selection of the most probable folder/location in
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`which the document would be stored.
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`Page 1 of 12
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`Netskope Exhibit 1007
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`Createinitiallist with each entry
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`having a predeterminedidentifier
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`Receive a store request
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`Retrieve first document identifier
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`Comparefile identifier with storage
`entries in index
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`Mark matching entry storage
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`Retrieve
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`next entry
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`Retrieve
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`Are there
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` any matches?
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`Retrieve
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`Addfolder
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`more than one
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`match?
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`Store in matching storage location
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`Page 1 of 12
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`Netskope Exhibit 1007
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`Patent Application Publication Jan. 13,2005 Sheet 1 of 4
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`US 2005/0010593 Al
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`FIG. 1
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`Page 2 of 12
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`Patent Application Publication Jan. 13,2005 Sheet 2 of 4
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`Create initial list with each entry
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`having a predeterminedidentifier
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`Receive a store request
`Retrieve first document identifier
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`Retrieve
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`next entry
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`from index
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`Is there
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`Mark matching entry storage
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`any matches?
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`to directory
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`FIG. 2
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`Netskope Exhibit 1007
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`Patent Application Publication Jan. 13,2005 Sheet 3 of 4
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`US 2005/0010593 Al
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`24
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` Does
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`override?
`user activate
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`Retrieve firstfile
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`Is there
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`a match?
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` Retrieve
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`Create a
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`Addfolder
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`to directo
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`y
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`FIG. 3
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`Store in matching storage location
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`Page 4 of 12
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`Netskope Exhibit 1007
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`Patent Application Publication Jan. 13,2005 Sheet 4 of 4
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`US 2005/0010593 Al
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`53
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`36
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`5
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`oes
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`user activate
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`override?
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`Retrieve first documentidentifier
`Comparefile identifier with storage
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`entries in index
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`Save
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`Yes
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`Roiiove
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`next entry
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`Is there
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`a match? Yes
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`Store in a
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`Create a
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`Retrieve
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`No
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`FIG. 4
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`Page 5 of 12
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`Netskope Exhibit 1007
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`US 2005/0010593 Al
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`Jan. 13, 2005
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`SYSTEM AND METHOD FOR PERFORMING
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`PREDICTIVE FILE STORAGE MANAGEMENT
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`FIELD OF THE INVENTION
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`[0001] The present
`invention relates to a method and
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`system for managing files within a computing system or
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`network and in particular to a method and system for
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`predicting the storage location ofa file or other information
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`for the purpose of storing or retrieving that information at a
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`later time. The prediction of a file storage location can be
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`based on a nameor contentof a particular file.
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`BACKGROUND OF THE INVENTION
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`[0002] Today, there are numerous devices used to create a
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`multiplicity of electronic documents. These documents
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`include conventional word processing documents, scanned
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`materials, e-mail messages, e-mail messages containing
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`attached documents, and faxed documents. For most people,
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`conventional word processors are used to create electronic
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`documents. With theses word processors, the easiest way to
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`prepare a documentis to simply enter text as if typing on a
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`typewriter. The average user often relies upon his/her famil-
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`larity with the keys on a typewriter to prepare a document
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`using a word processor. Today’s word processing software
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`enables even inexperienced users to prepare sophisticated
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`documents. Word processors typically include a number of
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`features that allow the user to format a documentby defining
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`the style, layout, or character font(s) of a document. Using
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`these features, the user can create a variety of documents
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`such as reports, letters, memos, etc. having different layouts,
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`fonts, styles, etc.
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`[0003] Once the user has finished creating the document,
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`the user typically saves the documentin a file and stores the
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`file at some storage location on the computer’s hard drive,
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`on an inserted floppy disk, compact disc, external/internal
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`disk storage device, or to a magnetic tape. In a conventional
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`file storage operation,
`the user will need to identify the
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`storage medium andlocation for the created file. Depending
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`on the configuration of the user’s computer system,
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`storage medium could be related to a single machine orit
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`could be a storage medium incorporated into a multiple
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`machine storage configuration such as a grid of many
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`machines across a grid-computing network. In an example,
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`using a document created in a “WORD” word processing
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`program, there are some typical steps to save and store.
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`Initially, the user will click the “save as or save” icon to
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`indicate to the word processing program that the user is
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`ready to store the document. The program gives the user the
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`opportunity to give the documenta file name. The program
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`also displays a default storage folder location. The default
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`folder can be a designated default folder or it can be the
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`folder of the last document created or modified by the user.
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`If this folder is acceptable to the user, the user can click the
`save icon andthe file will be saved into that folder location
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`and underthe file name assigned to it by the user.
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`[0004]
`If the user does not want to save the documentin
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`the default folder or any machine in a grid-computing
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`network, the user must indicate the storage location for the
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`document. In this process, the user will navigate through the
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`directory on a single machine or grid on a computing
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`network to arrive at a desired storage location. When the
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`user finds the desired storage location, the user then clicks
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`the save icon and the documentis stored in that location
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`under the file name the user gives to the document. The
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`process of navigating through the system directory or grid
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`network creates a file path that is used to locate the file
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`containing the document when the user desires to retrieve
`the documentata later time.
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`[0005]
`In the event, the user receives an e-mail containing
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`an attachedfile, if the user wants to download andstore that
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`file in a storage location, the user followsbasically the same
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`above-described file storage procedure. Scanned documents
`are stored in a similar manner to created documents.
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`[0006] As mentioned, current word processing applica-
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`tions require manual path management,if a file is to be saved
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`or detached into any location other than the default folder. In
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`addition, more often than not, the default folder is not the
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`desired storage location for a currentfile, thus, there must be
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`a manual operation for selection of a storage location. As an
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`example, the default behavior of many systemsis to attempt
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`to save a file into some folder such as “Recent Documents,”
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`ie., a holding-pen for any recent activity. Correcting this
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`storage behavior is both time-consuming and error prone.
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`Therefore, there remains a need for a method and system to
`store and retrievefiles that is less tedious and moreefficient
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`than currentfile storage techniques. One such solution could
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`be an automated and predictive storage system to store and
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`retrieve files. Such a system would provide greater produc-
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`tivity and utilization enhancements to the user interface.
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`[0007] Currently, some automated documentretrieval sys-
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`temsdo exist. In a documentretrieval system, which handles
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`an enormous amount of documents,a retrieval method using
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`keywords, is generally adopted. In this process, an arbitrary
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`keyword(retrieval word) is inputted into the retrieval system
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`as a retrieval condition. The resulting search retrieves all
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`files containing that keyword in their contents are obtained
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`as a result ofretrieval. Thefile retrieval process according to
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`this method is called a full text search. An example ofthis
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`type of system is the patents database at the United States
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`Patent and Trademark Office (USPTO). Whena userdesires
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`to search for a particular patent, the user will input a certain
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`keyword that will be used to conduct the search. In addition,
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`the user can designate the location in the patent for the
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`search to occur. The USPTO provides the capability to
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`search the title, abstract or other specific keywords in the
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`patent documentsuchas by the inventor or an assignee. This
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`particular approach works well for retrieving previously
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`stored files, however, a system for storing files may prove to
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`be more challenging task.
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`[0008] Another widely used method is one in which one or
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`more keywordsfor retrieval are added to each file name in
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`advance andthefile name having the keywords one of which
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`matches an inputted retrieval word is regarded as a result of
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`retrieval. In addition, these current systems focus on file
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`retrieval, but there still remains a need for an automated
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`system that can accurately predict and store files in accor-
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`dance with the desires or semantic heuristics defined by the
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`user. Semantic heuristics are defined as a rule for a string or
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`set of constraints combined by a pattern of words or symbols
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`in a given language.
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`SUMMARYOF THE INVENTION
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`[0009]
`It is an objective of the present invention to provide
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`a method and system for storing information into a location
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`Page 6 of 12
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`Netskope Exhibit 1007
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`Page 6 of 12
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`Netskope Exhibit 1007
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`

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`US 2005/0010593 Al
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`Jan. 13, 2005
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`using a predictive function to select the name and storage
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`location of the newly created or modified information.
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`[0010]
`It is a second objective of the present invention to
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`provide a method and system to determinea storage location
`for a file based on a name or semantic heuristics of the file.
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`[0011]
`It is a third objective of the present invention to
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`provide a method and system toretrieve a file or information
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`from a storage location based on content information in the
`file.
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`[0012]
`It is a fourth objective of the present invention to
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`provide correlations between the name of a file and the
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`identity of a location in a computer system or grid comput-
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`ing network in order to facilitate efficient and predictive
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`storage and retrieval of files.
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`[0013] The present invention provides a method and sys-
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`tem for storing information in a location using a predictive
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`function to select the namefor the newly stored information.
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`The predictive functions use names of applications, docu-
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`ments or words within these items to select and present a
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`name or symbolic language pattern to a user.
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`[0014] The present invention solves the problem of lost
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`time and efficiency involved in storing files from any num-
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`ber of word/documentprocessing applications. It does so by
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`establishing correlations between the nameof the currentfile
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`and the identities of locations on the computer system or
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`grid-computing network, and then offers a possible default
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`directory/location into which the current
`file might be
`stored.
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`[0015] The present invention introduces a new function
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`within document processing applications, (also potentially
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`operating systems and/or grid computing), whereby each
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`time a file is stored, a predictive function will cause the
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`selection of the most probable folder or other location in
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`which the document would be stored. As an example, if a
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`user has a folder named “ACME Computers” and the user is
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`storing a file named “ACE Service Contract” from a word
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`processing application or is detaching a file from an elec-
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`tronic mail application, the predictive element of the present
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`invention would select the “ACME Computers”folder loca-
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`tion as the storage location for the file named “AMEService
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`Contract”. In addition, if the folder or location namesfail to
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`meet the predictive criteria, the individual file names con-
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`tained within the folders or identified storage locations could
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`provide second level predictive values. Furthering the pre-
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`vious example, if someof the files stored within the “ACME
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`Computers” folder location begin with the initials AC, (AC
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`Service Contract,
`for example), and the user saves or
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`detaches a document beginning with the initials “AC”,
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`again, the “ACME Computers” folder location would be
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`selected as the storage location.
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`In the event the user misspells a storage location
`[0016]
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`name, the search will not find the designated storage loca-
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`tion. The user will have the opportunity to redefine the
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`storage location.
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`DESCRIPTION OF THE DRAWINGS
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`[0017] FIG. 1 isa conventional computing device used for
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`communication in a computing environment.
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`FIG.2 is a flow diagram of the general method for
`[0018]
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`implementing the concepts of the present invention.
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`[0019] FIG. 3 is a flow diagram of the steps in the
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`implementation of a method of the present
`invention
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`wherein the method has a user override capability.
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`[0020] FIG. 4 is a flow diagram of the steps in the
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`implementation of the method of the present
`invention
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`wherein the method has a default storage location option.
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`DETAILED DESCRIPTION OF THE
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`INVENTION
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`[0021] The present describes the implementation of a
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`method and system for managing the storage of information.
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`This method and system can be implemented on any com-
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`puting device,
`in any computing configuration and any
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`context where information is created and stored in a desig-
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`nated memory location. However,
`for
`the purpose of
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`explaining andillustrating the concepts of the present inven-
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`tion, the implementation of the present invention will be
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`described using a conventional personal computing system
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`Notwithstanding the description in terms of a conventional
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`computer, the concepts of the present can also be imple-
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`mented with other devices such as palm pilots and cellular
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`telephones. In addition, the type of information stored can
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`vary from programs,text, photographs and/or images, audio
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`stream files,
`to graphics files. The memory location for
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`storage can be physical or virtual. In a case of a virtual
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`location, such as in RAM,the storage location does notsit
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`on a physical platform. In addition, a physical location could
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`be anywhere on a computing network environment.
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`[0022] With reference now to FIG.1, there is depicted a
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`pictorial representation of conventional computing device
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`10 which may be used in a type of implementation of the
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`present invention. As may be seen, data processing system
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`10 includes processor 11 that preferably includes a graphics
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`processor, memory device and central processor
`(not
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`shown). Coupled to processor 11 is video display 12 which
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`may be implemented utilizing either a color or monochro-
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`matic monitor,
`in a manner well known in the art. Also
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`coupled to processor 11 is keyboard 13. Keyboard 13
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`preferably comprises a standard computer keyboard, which
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`is coupled to the processor by means of cable 14. Also
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`coupled to processor 11 is a graphical pointing device, such
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`as mouse 15. Mouse 15 is coupled to processor 11, in a
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`manner well knownin the art, via cable 16. As is shown,
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`mouse 15 may include left button 17, and right button 18,
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`each of which may be depressed, or “clicked”, to provide
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`command and control signals to data processing system 10.
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`While the disclosed embodiment of the present invention
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`utilizes a mouse, those skilled in the art will appreciate that
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`any graphical pointing device such as a light pen or touch
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`sensitive screen may be utilized to implement the method
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`and apparatusof the present invention. Uponreferenceto the
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`foregoing, those of the present invention may be imple-
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`mented utilizing a personal computer 10. {However, as
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`previously mentioned, the concepts of the present invention
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`can be implemented on any computer storage device, not
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`just those with keyboards, tethered by cords with typical
`screens.
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`[0023] Within a storage location in a computing environ-
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`ment, there can be a physical hierarchical storage system or
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`there can be other systems such as massively parallel, or
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`virtual grid memory schemes. For purposesof this descrip-
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`tion, the primary method for containing information is in a
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`Page 7 of 12
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`Netskope Exhibit 1007
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`Page 7 of 12
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`Netskope Exhibit 1007
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`

`

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`US 2005/0010593 Al
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`Jan. 13, 2005
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`creating this list of storage locations can vary for the user in
`file. Files can have a variety of formats. In the example using
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`the predictive process of the present invention.
`the device of FIG. 1, and using an MS Windowsoperating
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`system,files are stored in physical locations called folders.
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`[0027]
`Ina typical situation, a user may be in the process
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`In other operating systems, such as Unix, or AIX the storage
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`of creating a new document. The user has completed work
`configuration, terminology and storage means may differ.
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`on the document and/or desires to store the document. As
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`The user can create folders or a system programs can create
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`mentioned, the document would be stored asafile and in this
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`the folders. In addition, a folder can contain other folders as
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`example stored according to a name givento it by the user.
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`part of a hierarchical information storage system. As a result
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`In the process of the present invention, the user
`[0028]
`of the variety of storage options, there can be a series of
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`folder and folder locations from which a user may chooseto
`would click the save option. As a result, the process would
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`store a file. The eventual storage location can be identified
`receive a save request indicating that the user is ready to
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`by a path nameto that location. This path name will contain
`store the document, step 21. The process would access the
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`each folder and sub-folder accessed in the process of access-
`index created in step 20 containing the storage locations.
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`ing the storage location of a document.
`The process would also retrieve the first storage location
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`identifier that will be used to designate and predict the
`the
`[0024] Because of the variety of storage options,
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`storage locationofthe file, step 22. The processofretrieving
`present
`invention uses predictive analysis techniques to
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`the storage location identifier can also vary. The user may be
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`determine the storage location of files and other documents
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`prompted to enter a file name. For example, the user may
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`within this system. Predictive analysis is a maturing and ever
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`namethe file ACME Inventory. From this name, the storage
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`more reliable art, and when applied to file processing
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`location identifier would be the first word, ACME. Another
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`applications as discussed within this description, provides
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`option would be to use the first characters of the document.
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`for an excellent functional and efficiency enhancement to
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`Again, if the title of the document were ACMEInventory,
`existing application storage procedures. It should be noted
`the first location identifier would bethefirst set of characters
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`that this predictive functionality could be embeddedin either
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`or the first word, ACME. However, for sometypesoffiles,
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`the file processing application itself, or equally, within the
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`the use of document characters may not be practical or
`underlying operating system’s
`file management code.
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`available. In those cases, it would be necessary to generate
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`Optionally, this functionality could be added to a computing
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`another type of identifier.
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`environmentvia a stand alone “File Management Applica-
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`[0029] Step 23 compares the first identifier with the folder
`tion’. It should also be noted that the predictive techniques
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`used could vary greatly based on application characteristics,
`names in the index. As previously mentioned, these storage
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`and are not limited to those sighted as examples within this
`entities could be a collection of folders in a file storage
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`disclosure. The following description will give practical
`system. In this process, there can be a one-to-one compari-
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`examples of how this functionality could operate. It should
`son of the storage identifier to each storage entry in the
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`be noted that many implementation specifics are possible
`index. Step 24, makes a determination whether there is a
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`and the inventionis notlimited to theillustrations described
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`match between the first identifier and each storage location
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`herein.
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`entry. If there is not a match between a particular storage
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`location entry and the first identifier, the process moves to
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`[0025] FIG. 2 illustrates a flow diagram of the general
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`step 25 where there is a determination of whether there is
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`method for implementing the concepts of the present inven-
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`anotherentry in the index. The purposeof step 25 is to make
`tion in accordance with the device illustrated in FIG. 1 and
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`sure that the first identifier has been compared with each
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`an MS Windowsoperating system. In the process of pre-
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`entry in the index before proceeding to the next phase of the
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`dicting the storage location for a file, there are four basic
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`process. If the determination is that there are more entries in
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`scenarios. The first scenario is when the predictive process
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`the index, step 26 retrieves the next entry in the index. The
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`finds one storage location entry matching the search criteria
`process then returns to the comparison step 23.
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`for storing the file. The second scenario is when the predic-
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`[0030] Referring again to step 24,
`if there is a match
`tive process finds multiple storage location entries that
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`match the search criteria for storing the file. The third
`between the first identifier and a particular storage entry
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`scenario is when no matches are found for the search
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`name, the process moves to step 27 where the matching
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`criteria. The fourth scenario is when the user has a specific
`entry is marked in the index forreferral later in the process.
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`location where they want to store a particular file. In this
`One marking scheme may be to create an index to the
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`fourth scenario, the user can override the predictive process
`particular storage location. Another marking scheme could
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`of the present invention.
`be to create a matching entry list that identifies each storage
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`entry that matches the first
`identifier. After a matching
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`[0026] For purposesof the description of the invention,all
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`storage entry is marked, step 28 makes a determination of
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`storage materials including word processing documents,
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`whether there are any more entries in the index. This step
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`e-mail documents, scanned and faxed documents, audio
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`performs the same function as step 25 to makesure that all
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`stream files and/or virtual memory streams, pictures, images
`of the entries in the index have been considered before the
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`and graphics will be referred to as files. The process of the
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`process movesto the next phase. If the determination is that
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`present invention can be incorporated into the operating
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`there are more entries in the index, step 29 retrieves the next
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`systems of a computer, and/or into the word processing
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`entry in the index. The process then returns to the compari-
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`application running on a computer, and/or into a web
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`son step 23.
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`browser. Referring to FIG.2, the initial task in step 20 is to
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`[0031] Step 30 begins another phase of the process of the
`create a list of storage location entries for which a user may
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`store files. Each storage location will be an entry in thislist.
`present invention. At this point, there has been a comparison
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`This list can have an index of the storage locations with a
`of the first identifier with each entry in the index. Step 30
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`predetermined identifier for each location. The process of
`makes a determination of whether there are any entries that
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`Page 8 of 12
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`Netskope Exhibit 1007
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`Page 8 of 12
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`Netskope Exhibit 1007
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