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`Outlook 2003's New Mail Desktop Alert
`Free Email Tutorials › Outlook 2003 › Outlook 2003's New Mail Desktop Alert
`
`For as long as one can remember, Microsoft Outlook has shown an email
`envelope icon in Windows' system tray area, next to the clock, when a
`new email or a group of new emails has arrived.
`
`This email envelope stays visible until at least one new email is marked as read. As in
`previous versions of Outlook, double-clicking Outlook 2003's new email icon pulls Outlook
`into view, in front of other windows.
`
`The New Mail Desktop Alert in Outlook 2003
`
`With Outlook 2003 comes a welcomed addition with the New Mail Desktop Alert feature.
`
`If enabled (it is by default), the new mail Desktop Alert will
`show up in the bottom right corner of your screen, in front of
`other windows, when new emails arrive.
`
`Remember that by default, Outlook 2003 is hidden from the Windows taskbar when
`minimized. The Desktop Alert contains several commands which allow you to conveniently
`manipulate a new email without having to open Outlook.
`
`Outlook 2003's New Mail Desktop Alert Features
`
`Outlook 2003's New Mail Desktop Alert offers you much more than meets the eye. Here is a
`breakdown of its features:
`
`The Flag button allows you to flag the email; it will by default
`give it a red flag, without reminder. The Delete button tells
`Outlook to send the new email straight to the Deleted Items
`folder.
`
`The Desktop Alert ticker gives you a quick preview of the new
`email: in bold face, the name or email address of the sender;
`below, the email's subject line; in blue, the preview of the
`first couple lines of the email's content.
`
`You can hide right away the Desktop Alert by clicking the "X"
`close button; The down arrow indicates the Desktop Alert
`menu.
`
`The Desktop Alert menu summarizes all available commands.
`Flag Item and Delete Item are the same as described in
`
`Outlook 2003 Tutorial
`Meet Outlook 2003
`System Requirements
`Installation & Overview
`Outlook and the System Tray
`Microsoft CEIP
`
`Setting up Outlook 2003
`Setup an Email Account
`Setup Hotmail in Outlook
`Setup Yahoo! Mail in Outlook
`Setup Gmail in Outlook
`Setup AOL Mail in Outlook
`Change email password
`Import email accounts
`Import emails and contacts
`Add an email signature
`Set as default email client
`New Mail desktop alert
`
`Interface and Toolbars
`Outlook 2003's Interface
`"Outlook Today"
`The Standard toolbar
`The Advanced toolbar
`The Web toolbar
`Customize Outlook's toolbars
`Outlook 2003 email icons
`
`Address Book & Contacts
`Using the Address Book
`Search for contacts
`Backup/export contacts
`Email Distribution Lists
`Add contacts to distribution list
`Emailing distribution lists
`
`Email Management
`Using Favorite Folders
`Using Multiple Profiles
`Personal PST files
`Manually archive emails
`AutoArchive emails
`AutoArchive settings
`
`Email Accounts Settings
`General Settings
`Outgoing server settings
`Connection settings
`Advanced settings
`
`Outlook 2003 Email Options
`General Email Options
`Advanced email options (1)
`Advanced email options (2)
`Tracking options
`Mail Setup Options
`Send-receive options
`
`LinkedIn Corp.
`Ex. 1033 p. p. 001
`
`

`

`PST Data files options
`Spelling options
`AutoCorrect options
`Custom Dictionary options
`Customize Toolbars
`Customize Commands
`Customize Options
`
`(1); Open Item will open the email, which can also be done
`by clicking the email content's preview text.
`
`
`Mark as Read will leave the email in
`its folder (usually the Inbox), and
`simply change its Read Status to
`Read.
`
`Disable New Mail Desktop Alert
`will change Outlook 2003's Options,
`and prevent the alert to show up with
`new emails in the future.
`
`The final menu item, Desktop Alert Settings, lets you
`configure the Desktop Alerts' behavior, (see below).
`
`Multiple New Emails Alert in Outlook 2003
`
`When a batch of new emails appears in Outlook 2003,
`a "summary" New Mail Desktop Alert will appear after
`the standard New Mail Desktop Alerts for individual
`emails, simply reading "There are new items in
`your Inbox."
`
`Clicking on the New Mail Desktop Alert summary
`message will focus on Outlook 2003's Inbox.
`
`Notice that, like the standard New Mail alerts, the
`summary one has a drop-down menu:
`
`The New Mail Desktop Alert summary's drop-down menu contains three items: Open
`Inbox, the default action, which will focus on Outlook 2003's Inbox folder.
`
`The Disable New Mail Desktop Alert option mentioned earlier appears in
`the menu, as well as Desktop Alert Settings -also included in the standard
`New Mail Desktop Alerts- which will open the Desktop Alert Settings
`dialog, which lets you configure New Mail Desktop Alerts' duration and
`transparency settings. (New Mail Desktop Alert settings are discussed
`below.)
`
`Enabling or Disabling New Mail Desktop Alerts in Outlook 2003
`
`To disable Outlook 2003's Desktop Alerts altogether (or re-enable them), simply use the
`Display a New Mail Desktop Alert… checkbox.
`
`(To access the Advanced E-mail Options dialog, go to Tools > Options, click the E-mail
`Options button, and the Advanced E-mail Options button.)
`
`Notice that Desktop Alerts only work for your default Inbox folder.
`
`LinkedIn Corp.
`Ex. 1033 p. p. 002
`
`

`

`Configuring the Desktop Alert Settings in Outlook 2003
`
`Outlook 2003's Desktop Alert behavior is customizable. There are two ways to access the
`Desktop Alert's settings: the easiest is to click Desktop Alert Settings from the alert's
`menu.
`
`Otherwise, in Outlook's main window, go to Tools > Options, and the Options dialog will
`open. On the Preferences tab, click the E-mail Options button. On the E-mail Options
`dialog that opens, click the Advanced E-mail Options button. The Advanced E-mail
`Options dialog will open; click the Desktop Alert Settings button (finally!).
`
`Outlook 2003 Desktop Alert Settings
`
`The New Mail Desktop Alerts' duration and
`transparency can be customized.
`
`Desktop Alerts can float on your screen anywhere
`from 3 to 30 seconds. The default, 7 seconds, is
`reasonable, and gives you enough time to see the
`Desktop Alert, without being too obtrusive
`
`Transparency can go from zero (no transparency) to
`80% transparent (which will be nearly invisible on
`many monitors). We find 20% transparency to be the
`perfect balance between visibility and obtrusiveness.
`
`Since these settings are somewhat abstract, Outlook lets you
`test them by clicking the Preview button. A sample alert
`matching duration and transparency will open.
`
`Outlook 2003's New Mail Desktop Alert Doesn't Work
`
`At times, when you click the New Mail Desktop
`Alert to open a preview email, you will receive
`an error message: "A dialog box is open.
`Close it and try again.".
`
`Outlook 2003 is telling you that another window
`is open, which prevents Outlook from opening
`another window.
`
`LinkedIn Corp.
`Ex. 1033 p. p. 003
`
`

`

`Typically, this is the Options, Customize, or another Outlook dialog that has remained
`opened; simply close the dialog window, and everything will be back to normal.
`
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` 
`
`LinkedIn Corp.
`Ex. 1033 p. p. 004
`
`