At this point, you must lead Windows by the nose to the printer's driver software.
`On the Add Printer Wizard screen, select your printer from the list of printers. If
`Windows doesn't list your printer there, or if its manufacturer supplied the Win(cid:173)
`dows XP driver on a disk, click the Have Disk button, and then navigate to the CD,
`floppy disk, or downloaded Internet installation file that contains the driver.
`
`Either way, subsequent wizard screens will invite you to type a short name for your
`printer, in order to make it available to other computers on the network (yes, Win(cid:173)
`dows can even share, for example, a USB inkjet, even though it's not technically a
`network printer), to print a test page, and so on. (If the test page doesn't print out
`correctly, Windows XP launches its printer troubleshooter-a specialized wizard that
`offers you one troubleshooting suggestion after another until either you or Windows
`quits in frustration.)
`
`The Printer Icon
`If your driver-installation efforts are ultimately successful, you're rewarded by the
`appearance of an icon that represents your printer.
`
`This icon appears in the Printers and Faxes window-an important window that
`you'll be reading about over and over again in this chapter. Exactly how you arrive
`there depends on how you've set up Windows XP:
`
`• If you've set up your Start menu to display a submenu for the Control Panel (page
`56), just choose Start(cid:157) Control Panel--tPrinters and Faxes.
`
`• If you view your Control Panel in Classic view (page 243), choose Start(cid:157) Control
`Panel, and then open the Printers and Faxes icon.
`
`• If you view your Control Panel in Category view, choose Start(cid:157) Control Panel,
`click the Printers and Other Hardware link, and finally click the "View installed
`printers or fax printers" link.
`
`The Printers and Faxes window should be listed in your Start menu, which saves
`you some burrowing if you use this feature a lot. If it's not there, for some reason,
`
`TROUBLESHOOTINC MOMENT
`
`Installing a Printer
`
`·::::_("J?;fr~
`
`_[~·:'.:/:r::::-::_~·::::~- ,:: -_ -. ·. :l.fYi_our P~inter Mod~I Isn't listed
`_.
`. .• :"·:..·-i·l.!-.·t1,l{~
`--.
`·
`·_:.:If your pfinter.model 'isn't in the list of printers (Figure
`Second, you can use the printer emulatJOn:feature:.As:1t'f:-:.'
`/' ,.h:3)ithe~ Wind6ws XP do"esn;t have a driver for it. Your
`turns out, many printers work with orie ofse~~ l~~g;1r:::-t
`'. \ printer·m~del may b; very new (~ore recentthan Windows
`drivers that come from other companies. For example,'.'}i
`Y'. XP.~that is) or very okl. Yo~. ha~e tw~-choices for getting many laser printers work fine with the HP LaserJet dri{iiJ :)
`:.: arii'~~'ci this roadblock: ·.: i
`· ·
`(These laser printers are not, in fact, HP LaserJets:_but they};}
`: -:X/d.: :.·:{/~
`. • _ _
`emulate one.)
`. Fi~t\ ~u~an c6ntactthe manufacturer (or its Web site) to
`_·::'.getth~ diivers.:The~ install the driv~r software as described The instructions that came ~ith your printer sh~~l_d ~ay/~i)
`:;:t/%[t,:rit•tmt\0,;Ji; 0::/;i\ti(;,, • ·it _:t; :h:::::;;,~~~;1;:;,;:,;t:~; ;~t~
`
`1
`
`/
`
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`
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`
`

`

`Installing a Printer
`
`right-click the Start button. From the shortcut menu, choose Properties. On the
`Start Menu tab, click Customize, then click the Advanced tab. Scroll down in the
`list of checkboxes, and finally turn on "Printers and Faxes." Click OK twice.
`
`Fie Ed.1: View
`
`"
`
`O
`
`Favorites Ttds Help
`ft P Search
`
`»
`
`~
`
`Printer Tasks
`@l M 1 a pr,,;e,
`~ s.e whot", P,""19
`QI- Se!¥.t purv.lr,g
`preferences
`~ 1 Pause pf\r);ing
`W Sh!re ti-ts ptW:er
`~ Rerume this pnnter
`)( ~tete ths prnter
`(iJ Set !'.)(inter propertte$
`
`l1:J
`~ Addtes$j .._~=•c...p_,.,_te_rs_ond_ F_ax_e_s - - - - - - ---"-"'-"; I] Go
`~ -
`Documents
`Status
`0
`Ready
`Ready
`
`Apple LaserW
`EPSON stylus
`
`Open
`
`Printiru~ Preferences.,
`
`Sharrlg ...
`Use Prder Offline
`
`Create Shortcut
`Delete
`Rename
`
`Properties:
`
`Figure IJ•4:
`At first, the task pane in
`the Printers and Faxes
`window offers only two
`commands. But when
`you click a printer icon,
`a long list of useful
`options appears, as
`shown here. Many of
`them duplicate the op(cid:173)
`tions that appear when
`you right-click a printer
`icon-something you'd
`be wise to remember
`the day your right
`mouse button breaks.
`
`GEM IN THE ROUGH
`
`•
`
`•
`
`J~y~J¥l{t-,·· _ . .. _. _ lns,all~~g F.akt(Printers ·:_---
`-·
`~ 9~;i ~tj(ii~s two paper trays.~itching to the\~condary : -. HP6-600 dpi ~r L~xmo~k-Legol si/(. -(cid:173)
`!¥: one is so·mething of a hassle. You must spend time making
`• When -the installation process is complete, you'il see both'
`,~ !~,<;lia?-_ges in the Print dialog box, as described later in this
`printer icons-the old and the new--:,i~ the Printers and Faxesi
`~f ch_ap_t°ef.-_·, Si_milarly, switching the printout res~l_ution from_- ,
`--
`· -
`·-
`-
`'~" , .. - , --- - .- ,
`window. Right-click the new "printer" icon, choose Prjnfo1if. _
`r~L ~_y,i_3_0_p-"-_d __ p __ it __ o ___ 600 d_ pi_when pr_inting important g_ rap_ hie
`- Preferences from the shortcut menu, and change the settings _
`to match its role. ,· -i --
`_ ,Tdocuments is a multi-step procedure.
`_
`·
`·
`-
`• ·- - -
`•
`i~=r.~~~~,~~;'.~~"•-.>' ~- '
`. --~ -
`- .,.. "'.
`-
`[''That's why you may find it useful to create several different - To specify which one you want as your default pririter.C::the
`~ icons'foithe same printer: The beauty of this st~nt is that -oneyouuserriostofth_etirn~right-dicktheapprop~iate·icon -
`~-----~_ryoucansetupdifferentsettingsforeach~ftheseicons.On_e · · -- -
`-
`-
`-
`-•--
`-
`- ---- --·--·
`and choose Set as Default Priri1er from the shortcut menu.
`ES
`~ might store canned settings for 600 dpi printouts from the.
`· -- · -,- ··: :_, · -
`s top -paper tray, another might represent 300 dpi printouts But thereafter, whe~ev~r you want to switch to ,th~ _oth1:i~ : ,_
`~ from iii'ebottoin one, and _so on. When it comes time.to _set of printer settings-when.you' need better graph.ics,:a ·
`i print, y~-~-~': ~itch between these virtual printers quickly -· ~ifferent paper tray, or other spe~ial _option~ for a ~-?~u_- _
`~~6.~.~-e~~l_i:tS-:·:'~
`;
`- • _. -.
`_ ·
`.
`ment-just select the_approp~iate_ printer f~of!l}~e ~rint~r~
`- _ Name drop-down hst in the Print dialog box (see Figure 13-5 . ·
`~~::-!.Cc• - ,
`.-
`. -
`- · .
`-
`. -
` c~J:_·\_~J~0
`~:e_;~~rib~~~:;~hp:~!:i~;n::;e~':_t :: --at !!>P), vl_oksu've jdust ~ved ylourselfa_.half-dp_zen~Mitional-:
`~ re_
`1a:,,-::--~.=•~-., . .,. .. -• , - --- -
`-
`· -_ - -, -• ---· - mouse c IC an settmgs c 1anges: - -
`f:i? point m the mstallat1on where you name the pnnter, invent _
`- --
`-
`- -
`·
`•
`·
`~t°~i name that describes this printer's alternate settings, like
`'_
`- ·-
`~1-~~~~~E:~~: · ·. ~.:.
`. .. -.
`. -~ .
`-. -- -
`..
`
`-
`
`.
`
`v
`
`0 _
`
`406
`
`WINDOWS XP HOME EDITION: THE MISSING MANUAL
`
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`
`

`

`Tip: If you're using your Start menu in Classic view (page 25), you get to your Printers and Faxes window
`by clicking Start(cid:157) Settings(cid:157) Printers and Faxes.
`
`Installing a Printer
`
`In any case, the Printers and Faxes window now contains an icon bearing the name
`you gave it during the installation (Figure 13-4). This printer icon comes in handy
`in several different situations, as the rest of this chapter clarifies.
`
`Printing
`Fortunately, the setup described so far in this chapter is a one-time-only task. Once
`it's over, printing is little more than a one-click operation.
`
`Rgure 1:s-s:
`Top: The options in
`the Print dialog box
`are different on each
`printer model and
`each application,
`so your Print dialog
`box may look slightly
`different.
`For example, here
`are the Print dialog
`boxes from Microsoft
`Word and WordPad.
`Most of the time, the
`factory settings shown
`here are what you
`want (one copy, print
`all pages). Just click
`OK or Print (or press
`Enter) to close this
`dialog box and send
`the document to the
`printer.
`Bottom: During print(cid:173)
`ing, the tiny icon of
`a printer appears in
`your notification area.
`Pointing to it without
`clicking produces a
`pop-up too/tip like
`this that reveals the
`background printing
`activity.
`
`Print
`
`tI)(BJ
`inter- -- - -- - - - - - - - - - - - - -;;;;;;;;;;;;;;~~
`I l f:r~les n
`I <!., EPSON Stykis Photo 785EPX
`.:.J
`tfame:
`j
`Status:
`Idle
`Ar-4 Printer, ..
`Type:
`EPSON Stylus Photo 785EPX
`-
`r Print to file
`Where:
`Comment:
`P- ra..,._e, - - ---t
`r. e,n
`r Curr~ page
`r P-s:
`
`Select Prir~er
`
`Ent~ page numbers
`separated by c"""""".
`
`Print l!(hat:
`
`Pclnt:
`
`Qptlons .. ,
`
`Add Printer
`
`ReadY
`
`Statu,:
`Location:
`Comment:
`
`Page Range
`0 AU
`Seie<:b<,r,
`
`Cvrrent Page
`1~1-·65_5_35 _ _ _ _ ~
`Q Pages:
`E nte, e~her a single page number or a single
`page range. For example, 5·12
`
`0 Print lo fie I Prefe<ences J
`I Find Printer ... I
`
`Number of copies: ~
`
`..__P ... rinl..,_..,j j Cancel
`
`J j Apply
`
`2-l
`for Chris Olson
`
`CHAPTER 13: PRI NTING, FONTS, AND FAXING
`
`407
`
`Lenovo EX-1006, Page 420
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`
`

`

`Printing
`
`Printing from Applications
`After you've created a document you want to see on paper, choose File(cid:157) Print (or
`press Ctrl+P). The Print dialog box appears, as shown in Figure 13-5.
`
`This box, too, changes depending on the program you're using-the Print dialog box
`in Microsoft Word looks a lot more intimidating than the WordPad version-but
`here are the basics:
`
`• Select Printer. If your PC is connected to several printers, or if you've created
`several differently configured icons for the same printer, choose the one you want
`from this drop-down list or scrolling panel of printer icons.
`
`• Preferences/Properties. Clicking this button opens a version of the printer's Prop(cid:173)
`erties dialog box, as shown in Figure 13-6.
`
`r NoMargins
`
`'f, EPSO)'I Styh1s PJ!oll_1 78.~W]:( Properties . :, .. ,,.:_ ,;.._\ @~ Figure IJ-6:
`When you choose Properties from the Print dialog
`box, you can specify the paper size you're using,
`~-~ ~ Paper [ii, La~out ~ ,.._U_tili_,_t~,__ _ _ _ _ _ ~
`whether you want to print sideways on the page
`("Landscape" orientation), what kind of photo pa(cid:173)
`.-P-ho- to_ P_a-pe_r _ _ Paper Source
`! ..
`per you're using, and so on. Here, you're making
`changes only for a particular printout; you're not
`changing any settings for the printer itself. (The
`specific features of this dialog box depend on the
`program you're using.)
`
`Paper Size
`
`j Photo Paper 4 x 6 in
`
`Copies- - - -- - - - - - ,
`
`Copies r,-:1
`r Collate
`Qlr __ z~-¾1 __ 33
`Ll!£l !...,Jr' r Reverse Order
`
`Orientation- · · - - - - - -- - .
`r. Portrait
`(' Landscape
`r Rotate by 180'
`
`PrintableAtea- - - - - - -~
`r. Standard
`(' Maximum
`r Centered
`
`l. Q~ J I Cancel
`
`J [
`
`Help
`
`Photo
`Color Controls
`Micro\\leave: On
`High Speed: On
`
`(cid:127) aa..1•l~•
`
`Version 5.10
`
`• Page range. These controls specify which pages of the document you want to print.
`If you want to print only some of the pages, click the Pages option and type in the
`page numbers you want (with a hyphen, like 3-6 to print pages 3 through 6).
`
`408
`
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`
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`
`

`

`Tip:You can also type in individual page numbers with commas, like 2, 4, 9 to print only those three pages-or
`even add hyphens to the mix, like this: 1-3, 5-6, 13-18.
`
`Printing
`
`Click Current Page to print only the page that contains the blinking insertion point.
`Click Selection to print only the text you selected (highlighted) before opening the
`Print dialog box. (If this option button is dimmed, it's because you didn't highlight
`any text-or because you're using a program that doesn't offer this feature.)
`
`• Number of copies. To print out several copies of the same thing, use this box to
`specify the exact amount. You'll get several copies of page 1, then several copies of
`page 2, and so on-unless you also turn on the Collate checkbox, which produces
`complete sets of pages, in order.
`
`• Print. The Print drop-down list in the lower-left section of the dialog box offers
`three options: "All pages in range;' "Odd pages," and "Even pages."
`
`Use the Odd and Even pages options when you have to print on both sides of the
`paper, but your printer has no special feature for this purpose. You'll have to print
`all the odd pages, turn the stack of printouts over, and run the pages through the
`printer again to print even page sides.
`
`• Application-specific options. The particular program you're using may add a few
`extra options of its own to this dialog box. Figure 13-7 shows a few examples from
`Internet Explorer's Print dialog box.
`
`When you've finished making changes to the print job, click OK or Print, or press Enter.
`Thanks to the miracle of background printing, you don't have to wait for the document
`to emerge from the printer before returning to work on your PC. In fact, you can even
`exit the application while the printout is still under way, generally speaking.
`
`Tip: You'll probably never want to turn off background printing. But if you must for some technical reason,
`you'll find the on/off switch in the Advanced Properties dialog box for your printer (see Figure 13-10 for
`instructions on getting there). Select "Print directly to the printer" to turn off background printing.
`
`POWER USERS' CLINIC
`
`~-t: .---~--.· ,.• 1i;.
`
`. ,
`
`__ ~ _. _ : · · . : -;-~•- -·"'-d.?---·:-r.>• .. _a . i
`
`·~- __
`
`.,. __
`
`.
`
`T- . _. _ ._ . . o _.-
`
`. .
`
`_
`
`·. · •. ,/t.t\_?.r.:.::.-.:_,:.!_._:_:_:
`,t~r:rf!\:;rr?/J}~1~i;til~I",;;:;:~-6~s~~6J;fu:-. ·
`i ~~d1Jt:~friii~~tddn·_t-~~~d,}~?! t~·c\i~~~~f ehst~ .. ~b_le t6 !;u t~~ s~ft0are th~ name cit the_ P,~rt:tri' ~hi~~ yo~l 't
`:(!pnnt. But 1f you want to pn~p~o')l ~ qos appl~~!1on, y9u · printer 1s connected (usu~lly LPTl ): : . ·
`,,,- ::,, ,, ~- : y , : ~
`' • • , > jJ ,,! : :_; :,:'1i
`1rnust first tell it which port your printer is connected.to. ; .
`,: ' - /: C ·: ,·•
`, .. , ... Unt~~n~t~!y, t~e5~~mand_s req~1re.1 to g~1~w,~ .. u!1.19u~ ;; !;
`· :t~~.~i-~~?~:{:';~l'~~ii•~;-;.~.; ·; f
`To ~o so, fmq the pn~p~g•9P.!1.Qn~ rne_r:iu.:Hher~. you'll b~ :: to .each DOS. program; kn~Vfmg thell'] 1s up,to,yoll:>.,.::, J..~
`'?~~fl:tt~--~-~~~-L-:·;~~~~1~~:..~!:~1~tk.:.:.~:~~~~-~---:_..~-_1.{~~f t?ttJ;::n.t~'.t~l
`· . -
`
`•
`
`., ' ;"-.
`
`·. .
`
`. .
`
`:
`
`.:
`
`'
`
`CHAPTER 13: PRINTING, FONTS, AND FAXING
`
`409
`
`Lenovo EX-1006, Page 422
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`
`

`

`Printing
`
`Printing from the Desktop
`You don't necessarily have to print a document while it's open in front of you. You can,
`if you wish, print it directly from the desktop-via an open disk or folder window,
`or Windows Explorer, for example-in any of three ways:
`
`• Right-click the document icon, and then choose Print from the shortcut menu.
`Windows launches the program that created it-Word or Excel, for example. The
`Print dialog box appears, so that you can specify how many copies you want and
`which pages you want printed. When you click Print, your printer springs into
`action, and then the program quits automatically (if it wasn't already open).
`
`• If you've opened the Printers and Faxes window, you can drag a document's icon
`directly onto a printer icon.
`
`• If you've opened the printer's own print queue window (Figure 13-8) by double(cid:173)
`clicking the Printers icon in your Printers and Faxes window, you can drag any
`document icon directly into the list of waiting printouts. Its name joins the others
`on the list.
`
`These last two methods bypass the Print dialog box, and therefore give you no way to
`specify which pages you want to print, nor how many copies. You just get one copy
`of the entire document.
`
`~ -Prin,t, w
`
`· _
`
`, Print frames ------------ 7
`0 As laid out on sc1een
`,
`I
`.
`0 D nly the selected frame 1
`@ All frames individually
`
`D Print all linked documents
`
`0 Print table of links
`
`@t8} Rgure 11-1:
`The Web page about to be printed
`uses frames (individual, indepen(cid:173)
`dent, rectangular sections). The Print
`dialog box in Internet Explorer recog(cid:173)
`nizes frames, and lets you specify
`exactly which frame or frames you
`want to print. If the page contains
`links to other Web pages (and these
`days, what Web page doesn't?), you
`can print those Web pages, too, or
`just print a table of the links ( a list of
`the URL addresses).
`
`r Prin!
`
`, l l Cancel I I Apply
`
`410
`
`WIN DOWS XP HOME EDITION: THE MISSING M AN UAL
`
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`
`

`

`Printing from the Internet
`If you use Internet Explorer to browse the Web ( see Chapter 11), the Print dialog box
`offers a tab called Options, which contains a few special features for printing Web
`pages. Figure 13-7 illustrates a few of them.
`
`Printing
`
`Controlling Printouts
`Between the moment when you click OK in the Print dialog box and the arrival of
`the first page in the printer's tray, there's a delay. When printing a complex document
`with lots of graphics, the delay can be considerable.
`
`Fortunately, the waiting doesn't necessarily make you less productive, since you can
`return to work on your PC, or even quit the application and go watch TV. An invis(cid:173)
`ible program called the print spooler supervises this background printing process.
`The spooler collects the document that's being sent to the printer, along with all the
`codes the printer expects to receive, and then sends this information, little by little,
`to the printer.
`
`Note: The spooler program creates huge temporary printer files, so a hard drive that's nearly full can wreak
`havoc with background printing.
`
`To see the list of documents waiting to be printed-the ones that have been stored
`by the spooler-open the Printers and Faxes window, and then double-click your
`printer's icon to open its window.
`
`Tip: While the printer is printing, a printer icon appears in the notification area. As a shortcut to opening the
`printer's window, just double-dick that icon.
`
`Figure ,~-B:
`The first document called
`"Microsoft Word-Voice
`phones.doc," has begun
`printing; the second
`one, you've put on hold.
`Several other documents
`are waiting. By right-click(cid:173)
`ing documents in this list
`you can pause or cancel
`any document in the
`queue- or all of them at
`once.
`
`Printer Document View Help
`
`Document Name
`~ Microsoft Word - Voice phones, doc
`~ Microsoft Word • Goo/us and Galont.do<
`~ Microsoft Word • Working OUtffno.doc
`
`~ .. . ...
`
`~ Full pogo print
`~ Full page print
`
`'tfl tort - - -
`
`Cancel
`
`Peoos
`status Owner
`Chris Olson 4
`Paused Chris Olson 3
`Chris Olson 2
`Guest
`18
`Chris Olson
`l
`Chris Olson
`I
`
`Size
`Submitted
`51.4 KB 11 :33:17 AM 3/21/2002
`52.4 KB 11:33:26 AM 3/21/2002
`43.0 KB 11:33:32 AM 3/21/2002
`527 KB
`l :46:57 PM 3/21/2002
`900 KB
`2:07:35 PM 3/21/2002
`176KB 2:09:48 PM 3/21/2002
`
`Pauses the selected documents.
`
`Properties
`
`CHAPTER 13: PRINTING, FONTS, AND PAXfNG
`
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`

`

`Controlling
`Printouts
`
`The printer's window lists the documents currently printing and waiting; this list is
`called the print queue (or just the queue), as shown in Figure 13-8. (Documents in
`the list print in top-to-bottom order.)
`
`You can manipulate documents in a print queue in any of the following ways during
`printing:
`
`• Put one on hold. To pause a document (put it on hold), right-click its name and
`choose Pause from the shortcut menu. When you're ready to let the paused docu(cid:173)
`ment continue to print, right-dick its listing and reselect Pause to turn off the
`checkmark.
`
`• Put them all on hold. To pause the printer, choose Printer(cid:157) Pause Printing from
`the printer window menu bar. You might do this when, for example, you need to
`change the paper in the printer's tray. ( Choose Printer(cid:157) Pause Printing again when
`you want the printing to pick up from where it left off.)
`
`Note:You can also pause the printer by right-clicking its icon in the Printers and Faxes window and choosing
`Pause Printing from the shortcut menu. (f o undo this procedure, right-click the icon and choose Resume
`Printing.)
`
`• Add another one. As noted earlier, you can drag any document icon directly from
`its disk or folder window into the printer queue. Its name joins the list of printouts(cid:173)
`in-waiting.
`
`• Cancel one. To cancel a printout, click its name and then press the Delete key-or,
`alternatively, right-click its name and choose Cancel from the shortcut menu. Either
`way, if you click Yes in the confirmation box, the document disappears from the
`queue; now it'll never print out.
`
`• Cancel all of them. To cancel the printing of all the documents in the queue, choose
`Printer(cid:157) Cancel All Documents. (Alternatively, right-click the printer icon itself
`in the Printers and Faxes window and choose Cancel All Documents from the
`shortcut menu, as shown in Figure 13-4.)
`
`Note: A page or so may still print after you've paused or canceled a printout. The explanation: Your printer
`has its own memory (the buffer), which stores the printout as it's sent from your PC. If you pause or cancel
`printing, you're only stopping the spooler from sending more data to the printer.
`
`• Rearrange them. If you're used to, say, Windows Me,it may take you a moment--or
`an afternoon-
`to figure out why you can't simply drag documents up or down in
`the list of waiting printouts to rearrange their printing order. In Windows XP, the
`procedure is slightly more involved.
`
`Start by right-clicking the name of one of the printouts-in-waiting; from the
`shortcut m enu, choose Properties. On the General tab, drag the Priority slider left
`or right (documents with higher priorities print first).
`
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`
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`
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`
`

`

`Fancy Printer Tricks
`
`Fancy Printer Tricks
`The masses of Windows users generally slog through life, choosing File(cid:157) Print, click(cid:173)
`ing OK, and then drumming their fingers as they wait for the paper to slide out of the
`printer. But your printer can do more than that-much more. Here are just a few of
`the stunts that await the savvy PC fan.
`
`Printing at 39,000 Feet
`Printing any document is really a two-step procedure. First, Windows converts the
`document into a seething mass of printer codes in the form of a spool file on your
`hard drive. Second, it feeds that mass of code to the printer.
`
`When you're not connected to your printer-for example, when you're sitting in seat
`23B several miles over Detroit-you can separate these two tasks. You can do the
`time-consuming part of the printing operation ( creating the spool files) right there
`on the plane. Then, later, upon your happy reunion with the printer, you can simply
`unleash the flood of stored spool files, which will print very quickly.
`
`To set this up, right-click the icon for your printer in the Printers and Faxes window
`(Figure 13-4). From the shortcut menu, choose Pause Printing. That's all there is to
`it. Now you can merrily"print" your documents, 100 percent free of error messages.
`Windows quietly stores all the half-finished printouts as files on your hard drive.
`
`When the printer is reconnected to your machine, right-click its icon once again- but
`this time, choose Resume Printing from its shortcut menu. You'll find that the printer
`springs to life almost immediately, spewing forth your stored printouts with impres(cid:173)
`sive speed.
`
`Sharing a Printer
`If you have more than one PC connected to a network, as described in Chapter 17, they
`all can use the same printer. In the old days, this convenience was restricted to expensive
`Ethernet network printers like laser printers. But in Windows XP, you can share even
`the cheapest little inkjet that's connected to the USB port of one computer.
`
`To begin, sit down at the computer to which the printer is attached. In the Printers
`and Faxes window, right-click the printer's icon and, from the shortcut menu, choose
`Sharing. Proceed as described in Figure 13-9.
`
`Once you've shared the printer, other people on the network can add it to their own
`Printers and Faxes windows like this:
`
`1. In the Printers and Faxes window, click "Add a printer" in the task pane at the left
`side.
`
`The Add a Printer Wizard appears, exactly as described earlier in this chapter.
`
`2. Click Next. On the second screen, click the bottom option: "A network printer,
`or a printer attached to another computer." Click Next.
`
`CHAPTER 13: PRI NTING, FONTS, AND FAXING
`
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`
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`
`

`

`Fancy Printer Tricks
`
`Now you're asked to locate the printer that's been shared. If you're like most people,
`you'll want to browse for it ( choose it from a list). If you're a geek, you can click the
`second button and then type the printer's UNC code (page 53 7). And if you're geeky
`beyond belief, you can use the third option, which lets you send your printouts
`to a printer somewhere else on the Internet. (The downside: Bringing the printouts
`back to your desk can take days.)
`
`~ Appl~ L~~/!.r_l'{r}t~! SeJe_ct 3~0 Properties_. . . ..- ., •. ff)rRJ
`~ Sharing I Ports I Advanced I Device Settings I
`il.... You can share this printer with other users on your network, To
`~ enable sharing f01 this printer, click Share this printe,.
`
`Q Do not share this printer
`- 0 Share t~ printer - -
`Share name. ~I E-P-SO_N_S_t~- - - - - - - - - -~
`
`Drivers
`If this printer is sMred with users running d~ferent versions of
`Windows, you may want to inslall additional diivers, so that the
`users do not have to find the print driver when they connect to
`the ,hared printer.
`
`I Additional Driveis ... ]
`
`Rgure 1:1•9:
`Top: Turn on "Share this printer,"
`and then give the printer a name in
`the Share name text box. (No spaces
`or punctuation allowed-and keep it
`short.) Click OK. The printer is now
`available on your network.
`Bottom: Other people, seated at their
`own computers, can now bring your
`printer onto their own screens. (If the
`other PCs aren't running Windows
`XP, click the Additional Drivers button
`on the Sharing tab and turn on the
`checkboxes for the Windows versions
`they are using.)
`
`-· _____ ....,...__,,_...~ -
`··--
`Add Plinter Wizard __ , ~ .,,,
`
`.
`
`-
`
`,. _, __ .•.. ~ •. · •.• _ . __ ·...
`
`, .
`
`.
`
`] I Cancel 11 Apply
`L OK
`'~- ----------- ---···· --- ~~.
`tl
`
`Browse for Printer
`When the list of printers appears. select the one you want to use.
`
`Printer: I\\INSPIRONIEPSON Stylus Photo 785EP.><
`
`Shored printers;
`~ Microsoft Windows Network
`~ MSHOME
`Q IIDELL4100VIGFA-AccuSet v52.3 AGFA-AccuSel v52.3
`•~ DELL4100
`_ :.§.!!JS Pl RON
`&biiGli~iW4ftfffWiM4l1GWffl&tt:N!iih8ibfic
`
`Printer information
`Comment:
`Slatu.:
`
`Ready
`
`Documents waiting:
`
`< Back
`
`It Next>
`
`j I Cancel
`
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`
`WINDOWS XP HOME EDITION: THE MISSING MANUAL
`
`Lenovo EX-1006, Page 427
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`
`

`

`3. Select "Connect to this printer (or browse for a printer)," and then click Next.
`On the screen that appears, click the name of the printer you want, as shown in
`Figure 13-9 at bottom.
`
`Fancy Printer Tricks
`
`On the final screens of the wizard, you'll be asked if you want this printer to be your
`default (prin1ary) printer. After answering, click the Finish button to close the wizard.
`The shared printer now appears in your Printers and Faxes folder, even though it's
`not directly connected to your machine.
`
`Printing to a File
`When it comes to printing, most of the time you probably think of printing onto pa(cid:173)
`per. In certain circumstances, however, you may not actually want a printout. Instead,
`you might want to create an electronic printer file on your hard drive, which can be
`printed later. You might want to do so, for example, when:
`
`• You're working on a document at home, and you've got only a cheesy $49 inkjet
`printer. By creating a printer file, you can delay printing until tomorrow, in order
`to use the office's $4,000 color laser printer.
`
`• You plan to send your finished work to a service bureau-that is, a professional
`typesetting shop. Sending a finished printer file avoids incompatibilities of ap(cid:173)
`plications, fonts, layout programs, and so on.
`
`• You want to give a document to someone who doesn't have the program you used
`to create it, but has the same printer. If you email the printer file to her, she'll get
`to see your glorious design work slide out of her printer nonetheless.
`
`Creating a printer file
`To create such a printer file, choose File(cid:157) Print, just as you would print any document.
`The Print dialog box appears; now turn on the "Print to file" option. When you then
`click OK or Print, the Print to File dialog box opens. It resembles the standard Save
`As dialog box, in that you can choose a drive, a folder, and a filename. The file type
`for a document printing to a file is a Printer File, which has the file extension .prn.
`
`Printing a printer file
`To print a printer file, choose Start(cid:157) All Programs(cid:157) Accessories(cid:157) Command Prompt.
`You've just started an MS-DOS command session; your cursor is blinking on the
`command line.
`
`Now type this:
`
`copy c:\foldername\filename.prn lptl: /b
`
`Here's how this instruction breaks down:
`
`• Copy is the name of the command you use to print the file-notice that it's fol(cid:173)
`lowed by a space.
`
`CHAPTER 13: PRJNTJNG, FONTS, AND FAXING
`
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`
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`
`

`

`fan<y Printer Tri<ks
`
`• C: is the letter of the drive that contains your printer file. Omit this part if the
`printer file is on the current drive (usually C:).
`
`• \foldername is the name of the folder into which you saved the printer file.
`
`• \filename is the name you gave the file.
`
`• .prn is the filename extension (which Windows added to the file automatically
`when you saved the printer file).
`
`• lptl: is the port to which the printer is connected. Note the colon following the
`name, and also note there's a space before this part of the command. If the printer
`is attached to LPT2, substitute that port name.
`
`• /b tells the Copy command that the file is binary ( containing formatting and other
`codes), not simply text.
`
`Nole: A printer file (a .pm file) can only be printed on the same model that was selected in the Print dialog
`box when the file was generated. If you want to create a printer file for that color printer at work, in other
`words, be sure to first install its driver on your computer.
`
`~ NEC Superscript 870 ProP_ertiea .
`-G~-;;;~i]fsharing II Po,ts I Advanced I Secu1ity ff Device SeltingsJ
`0 Always available
`,__8:0_0_A~_1 _,,i] To I 6:00!D
`@ Available horn
`
`@~
`
`P1i01ity: ~11_~t;=j
`Olive,: I NEC Supe1S c1ipt 870
`
`1v [ [ New D1ive1 ...
`
`Figure 11-10:
`Right-click your printer's icon in the Printers
`and Faxes window. From the shortcut menu,
`choose Properties, then click the Advanced tab,
`shown here. Select "Available from," and use
`the time setting controls to specify when your
`underlings are allowed to use this printer from
`across the network. Clicking OK renders the
`printer inoperable during off-hours.
`
`@ Spool plint documents so p1og1am finishes printing faster
`0 Start printing after last page is spooled
`@ Start printing immediately
`0 Print directly to the printer
`
`D Hold mismatched documents
`0 P1int spooled documents first
`D Keep printed documents
`0 Enable advanced printing features
`J I Print Processor...
`r OK · 11 Cancel
`
`Printing Defaults...
`
`J [ Separator Page ...
`
`l 1 Apply
`
`416
`
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`
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`
`

`

`Limiting Hours of Access
`If it's just you, your Dell, and a color inkjet, then you're entitled to feel baffled by
`this feature, which lets you declare your printer off-limits during certain hours of
`the day. But if you're the manager of some office whose expensive color laser printer
`makes printouts that cost a dollar apiece, you may welcome a feature that prevents
`employees from hanging around after hours in order to print out 500 copies of their
`head shots.
`
`To specify such an access schedule for a certain printer, follow the instructions in
`Figure 13-10.
`
`Fancy Printer Tricks
`
`'.
`
`. .
`
`' ...
`
`POWER USERS' CLINIC'
`
`. .....
`
`~ HP Color LaserJet 4500 Properties
`
`