Printing
`
`Printing from the Desktop
`You don't necessarily have to print a document while it's open in front of you. You can,
`if you wish, print it directly from the desktop-via an open disk or folder window,
`or Windows Explorer, for example-in any of three ways:
`
`• Right-click the document icon, and then choose Print from the shortcut menu.
`Windows launches the program that created it-Word or Excel, for example. The
`Print dialog box appears, so that you can specify how many copies you want and
`which pages you want printed. When you click Print, your printer springs into
`action, and then the program quits automatically (if it wasn't already open).
`
`• If you've opened the Printers and Faxes window, you can drag a document's icon
`directly onto a printer icon.
`
`• If you've opened the printer's own print queue window (Figure 13-8) by double(cid:173)
`clicking the Printers icon in your Printers and Faxes window, you can drag any
`document icon directly into the list of waiting printouts. Its name joins the others
`on the list.
`
`These last two methods bypass the Print dialog box, and therefore give you no way to
`specify which pages you want to print, nor how many copies. You just get one copy
`of the entire document.
`
`~ -Prin,t, w
`
`· _
`
`, Print frames ------------ 7
`0 As laid out on sc1een
`,
`I
`.
`0 D nly the selected frame 1
`@ All frames individually
`
`D Print all linked documents
`
`0 Print table of links
`
`@t8} Rgure 11-1:
`The Web page about to be printed
`uses frames (individual, indepen(cid:173)
`dent, rectangular sections). The Print
`dialog box in Internet Explorer recog(cid:173)
`nizes frames, and lets you specify
`exactly which frame or frames you
`want to print. If the page contains
`links to other Web pages (and these
`days, what Web page doesn't?), you
`can print those Web pages, too, or
`just print a table of the links ( a list of
`the URL addresses).
`
`r Prin!
`
`, l l Cancel I I Apply
`
`410
`
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`

`

`Printing from the Internet
`If you use Internet Explorer to browse the Web ( see Chapter 11), the Print dialog box
`offers a tab called Options, which contains a few special features for printing Web
`pages. Figure 13-7 illustrates a few of them.
`
`Printing
`
`Controlling Printouts
`Between the moment when you click OK in the Print dialog box and the arrival of
`the first page in the printer's tray, there's a delay. When printing a complex document
`with lots of graphics, the delay can be considerable.
`
`Fortunately, the waiting doesn't necessarily make you less productive, since you can
`return to work on your PC, or even quit the application and go watch TV. An invis(cid:173)
`ible program called the print spooler supervises this background printing process.
`The spooler collects the document that's being sent to the printer, along with all the
`codes the printer expects to receive, and then sends this information, little by little,
`to the printer.
`
`Note: The spooler program creates huge temporary printer files, so a hard drive that's nearly full can wreak
`havoc with background printing.
`
`To see the list of documents waiting to be printed-the ones that have been stored
`by the spooler-open the Printers and Faxes window, and then double-click your
`printer's icon to open its window.
`
`Tip: While the printer is printing, a printer icon appears in the notification area. As a shortcut to opening the
`printer's window, just double-dick that icon.
`
`Figure ,~-B:
`The first document called
`"Microsoft Word-Voice
`phones.doc," has begun
`printing; the second
`one, you've put on hold.
`Several other documents
`are waiting. By right-click(cid:173)
`ing documents in this list
`you can pause or cancel
`any document in the
`queue- or all of them at
`once.
`
`Printer Document View Help
`
`Document Name
`~ Microsoft Word - Voice phones, doc
`~ Microsoft Word • Goo/us and Galont.do<
`~ Microsoft Word • Working OUtffno.doc
`
`~ .. . ...
`
`~ Full pogo print
`~ Full page print
`
`'tfl tort - - -
`
`Cancel
`
`Peoos
`status Owner
`Chris Olson 4
`Paused Chris Olson 3
`Chris Olson 2
`Guest
`18
`Chris Olson
`l
`Chris Olson
`I
`
`Size
`Submitted
`51.4 KB 11 :33:17 AM 3/21/2002
`52.4 KB 11:33:26 AM 3/21/2002
`43.0 KB 11:33:32 AM 3/21/2002
`527 KB
`l :46:57 PM 3/21/2002
`900 KB
`2:07:35 PM 3/21/2002
`176KB 2:09:48 PM 3/21/2002
`
`Pauses the selected documents.
`
`Properties
`
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`

`

`Controlling
`Printouts
`
`The printer's window lists the documents currently printing and waiting; this list is
`called the print queue (or just the queue), as shown in Figure 13-8. (Documents in
`the list print in top-to-bottom order.)
`
`You can manipulate documents in a print queue in any of the following ways during
`printing:
`
`• Put one on hold. To pause a document (put it on hold), right-click its name and
`choose Pause from the shortcut menu. When you're ready to let the paused docu(cid:173)
`ment continue to print, right-dick its listing and reselect Pause to turn off the
`checkmark.
`
`• Put them all on hold. To pause the printer, choose Printer(cid:157) Pause Printing from
`the printer window menu bar. You might do this when, for example, you need to
`change the paper in the printer's tray. ( Choose Printer(cid:157) Pause Printing again when
`you want the printing to pick up from where it left off.)
`
`Note:You can also pause the printer by right-clicking its icon in the Printers and Faxes window and choosing
`Pause Printing from the shortcut menu. (f o undo this procedure, right-click the icon and choose Resume
`Printing.)
`
`• Add another one. As noted earlier, you can drag any document icon directly from
`its disk or folder window into the printer queue. Its name joins the list of printouts(cid:173)
`in-waiting.
`
`• Cancel one. To cancel a printout, click its name and then press the Delete key-or,
`alternatively, right-click its name and choose Cancel from the shortcut menu. Either
`way, if you click Yes in the confirmation box, the document disappears from the
`queue; now it'll never print out.
`
`• Cancel all of them. To cancel the printing of all the documents in the queue, choose
`Printer(cid:157) Cancel All Documents. (Alternatively, right-click the printer icon itself
`in the Printers and Faxes window and choose Cancel All Documents from the
`shortcut menu, as shown in Figure 13-4.)
`
`Note: A page or so may still print after you've paused or canceled a printout. The explanation: Your printer
`has its own memory (the buffer), which stores the printout as it's sent from your PC. If you pause or cancel
`printing, you're only stopping the spooler from sending more data to the printer.
`
`• Rearrange them. If you're used to, say, Windows Me,it may take you a moment--or
`an afternoon-
`to figure out why you can't simply drag documents up or down in
`the list of waiting printouts to rearrange their printing order. In Windows XP, the
`procedure is slightly more involved.
`
`Start by right-clicking the name of one of the printouts-in-waiting; from the
`shortcut m enu, choose Properties. On the General tab, drag the Priority slider left
`or right (documents with higher priorities print first).
`
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`

`Fancy Printer Tricks
`
`Fancy Printer Tricks
`The masses of Windows users generally slog through life, choosing File(cid:157) Print, click(cid:173)
`ing OK, and then drumming their fingers as they wait for the paper to slide out of the
`printer. But your printer can do more than that-much more. Here are just a few of
`the stunts that await the savvy PC fan.
`
`Printing at 39,000 Feet
`Printing any document is really a two-step procedure. First, Windows converts the
`document into a seething mass of printer codes in the form of a spool file on your
`hard drive. Second, it feeds that mass of code to the printer.
`
`When you're not connected to your printer-for example, when you're sitting in seat
`23B several miles over Detroit-you can separate these two tasks. You can do the
`time-consuming part of the printing operation ( creating the spool files) right there
`on the plane. Then, later, upon your happy reunion with the printer, you can simply
`unleash the flood of stored spool files, which will print very quickly.
`
`To set this up, right-click the icon for your printer in the Printers and Faxes window
`(Figure 13-4). From the shortcut menu, choose Pause Printing. That's all there is to
`it. Now you can merrily"print" your documents, 100 percent free of error messages.
`Windows quietly stores all the half-finished printouts as files on your hard drive.
`
`When the printer is reconnected to your machine, right-click its icon once again- but
`this time, choose Resume Printing from its shortcut menu. You'll find that the printer
`springs to life almost immediately, spewing forth your stored printouts with impres(cid:173)
`sive speed.
`
`Sharing a Printer
`If you have more than one PC connected to a network, as described in Chapter 17, they
`all can use the same printer. In the old days, this convenience was restricted to expensive
`Ethernet network printers like laser printers. But in Windows XP, you can share even
`the cheapest little inkjet that's connected to the USB port of one computer.
`
`To begin, sit down at the computer to which the printer is attached. In the Printers
`and Faxes window, right-click the printer's icon and, from the shortcut menu, choose
`Sharing. Proceed as described in Figure 13-9.
`
`Once you've shared the printer, other people on the network can add it to their own
`Printers and Faxes windows like this:
`
`1. In the Printers and Faxes window, click "Add a printer" in the task pane at the left
`side.
`
`The Add a Printer Wizard appears, exactly as described earlier in this chapter.
`
`2. Click Next. On the second screen, click the bottom option: "A network printer,
`or a printer attached to another computer." Click Next.
`
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`

`

`Fancy Printer Tricks
`
`Now you're asked to locate the printer that's been shared. If you're like most people,
`you'll want to browse for it ( choose it from a list). If you're a geek, you can click the
`second button and then type the printer's UNC code (page 53 7). And if you're geeky
`beyond belief, you can use the third option, which lets you send your printouts
`to a printer somewhere else on the Internet. (The downside: Bringing the printouts
`back to your desk can take days.)
`
`~ Appl~ L~~/!.r_l'{r}t~! SeJe_ct 3~0 Properties_. . . ..- ., •. ff)rRJ
`~ Sharing I Ports I Advanced I Device Settings I
`il.... You can share this printer with other users on your network, To
`~ enable sharing f01 this printer, click Share this printe,.
`
`Q Do not share this printer
`- 0 Share t~ printer - -
`Share name. ~I E-P-SO_N_S_t~- - - - - - - - - -~
`
`Drivers
`If this printer is sMred with users running d~ferent versions of
`Windows, you may want to inslall additional diivers, so that the
`users do not have to find the print driver when they connect to
`the ,hared printer.
`
`I Additional Driveis ... ]
`
`Rgure 1:1•9:
`Top: Turn on "Share this printer,"
`and then give the printer a name in
`the Share name text box. (No spaces
`or punctuation allowed-and keep it
`short.) Click OK. The printer is now
`available on your network.
`Bottom: Other people, seated at their
`own computers, can now bring your
`printer onto their own screens. (If the
`other PCs aren't running Windows
`XP, click the Additional Drivers button
`on the Sharing tab and turn on the
`checkboxes for the Windows versions
`they are using.)
`
`-· _____ ....,...__,,_...~ -
`··--
`Add Plinter Wizard __ , ~ .,,,
`
`.
`
`-
`
`,. _, __ .•.. ~ •. · •.• _ . __ ·...
`
`, .
`
`.
`
`] I Cancel 11 Apply
`L OK
`'~- ----------- ---···· --- ~~.
`tl
`
`Browse for Printer
`When the list of printers appears. select the one you want to use.
`
`Printer: I\\INSPIRONIEPSON Stylus Photo 785EP.><
`
`Shored printers;
`~ Microsoft Windows Network
`~ MSHOME
`Q IIDELL4100VIGFA-AccuSet v52.3 AGFA-AccuSel v52.3
`•~ DELL4100
`_ :.§.!!JS Pl RON
`&biiGli~iW4ftfffWiM4l1GWffl&tt:N!iih8ibfic
`
`Printer information
`Comment:
`Slatu.:
`
`Ready
`
`Documents waiting:
`
`< Back
`
`It Next>
`
`j I Cancel
`
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`
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`
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`

`

`3. Select "Connect to this printer (or browse for a printer)," and then click Next.
`On the screen that appears, click the name of the printer you want, as shown in
`Figure 13-9 at bottom.
`
`Fancy Printer Tricks
`
`On the final screens of the wizard, you'll be asked if you want this printer to be your
`default (prin1ary) printer. After answering, click the Finish button to close the wizard.
`The shared printer now appears in your Printers and Faxes folder, even though it's
`not directly connected to your machine.
`
`Printing to a File
`When it comes to printing, most of the time you probably think of printing onto pa(cid:173)
`per. In certain circumstances, however, you may not actually want a printout. Instead,
`you might want to create an electronic printer file on your hard drive, which can be
`printed later. You might want to do so, for example, when:
`
`• You're working on a document at home, and you've got only a cheesy $49 inkjet
`printer. By creating a printer file, you can delay printing until tomorrow, in order
`to use the office's $4,000 color laser printer.
`
`• You plan to send your finished work to a service bureau-that is, a professional
`typesetting shop. Sending a finished printer file avoids incompatibilities of ap(cid:173)
`plications, fonts, layout programs, and so on.
`
`• You want to give a document to someone who doesn't have the program you used
`to create it, but has the same printer. If you email the printer file to her, she'll get
`to see your glorious design work slide out of her printer nonetheless.
`
`Creating a printer file
`To create such a printer file, choose File(cid:157) Print, just as you would print any document.
`The Print dialog box appears; now turn on the "Print to file" option. When you then
`click OK or Print, the Print to File dialog box opens. It resembles the standard Save
`As dialog box, in that you can choose a drive, a folder, and a filename. The file type
`for a document printing to a file is a Printer File, which has the file extension .prn.
`
`Printing a printer file
`To print a printer file, choose Start(cid:157) All Programs(cid:157) Accessories(cid:157) Command Prompt.
`You've just started an MS-DOS command session; your cursor is blinking on the
`command line.
`
`Now type this:
`
`copy c:\foldername\filename.prn lptl: /b
`
`Here's how this instruction breaks down:
`
`• Copy is the name of the command you use to print the file-notice that it's fol(cid:173)
`lowed by a space.
`
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`
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`

`

`fan<y Printer Tri<ks
`
`• C: is the letter of the drive that contains your printer file. Omit this part if the
`printer file is on the current drive (usually C:).
`
`• \foldername is the name of the folder into which you saved the printer file.
`
`• \filename is the name you gave the file.
`
`• .prn is the filename extension (which Windows added to the file automatically
`when you saved the printer file).
`
`• lptl: is the port to which the printer is connected. Note the colon following the
`name, and also note there's a space before this part of the command. If the printer
`is attached to LPT2, substitute that port name.
`
`• /b tells the Copy command that the file is binary ( containing formatting and other
`codes), not simply text.
`
`Nole: A printer file (a .pm file) can only be printed on the same model that was selected in the Print dialog
`box when the file was generated. If you want to create a printer file for that color printer at work, in other
`words, be sure to first install its driver on your computer.
`
`~ NEC Superscript 870 ProP_ertiea .
`-G~-;;;~i]fsharing II Po,ts I Advanced I Secu1ity ff Device SeltingsJ
`0 Always available
`,__8:0_0_A~_1 _,,i] To I 6:00!D
`@ Available horn
`
`@~
`
`P1i01ity: ~11_~t;=j
`Olive,: I NEC Supe1S c1ipt 870
`
`1v [ [ New D1ive1 ...
`
`Figure 11-10:
`Right-click your printer's icon in the Printers
`and Faxes window. From the shortcut menu,
`choose Properties, then click the Advanced tab,
`shown here. Select "Available from," and use
`the time setting controls to specify when your
`underlings are allowed to use this printer from
`across the network. Clicking OK renders the
`printer inoperable during off-hours.
`
`@ Spool plint documents so p1og1am finishes printing faster
`0 Start printing after last page is spooled
`@ Start printing immediately
`0 Print directly to the printer
`
`D Hold mismatched documents
`0 P1int spooled documents first
`D Keep printed documents
`0 Enable advanced printing features
`J I Print Processor...
`r OK · 11 Cancel
`
`Printing Defaults...
`
`J [ Separator Page ...
`
`l 1 Apply
`
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`

`

`Limiting Hours of Access
`If it's just you, your Dell, and a color inkjet, then you're entitled to feel baffled by
`this feature, which lets you declare your printer off-limits during certain hours of
`the day. But if you're the manager of some office whose expensive color laser printer
`makes printouts that cost a dollar apiece, you may welcome a feature that prevents
`employees from hanging around after hours in order to print out 500 copies of their
`head shots.
`
`To specify such an access schedule for a certain printer, follow the instructions in
`Figure 13-10.
`
`Fancy Printer Tricks
`
`'.
`
`. .
`
`' ...
`
`POWER USERS' CLINIC'
`
`. .....
`
`~ HP Color LaserJet 4500 Properties
`
`ITJtRJ
`
`~ Hiese tettinQs !el you a:sociale cdor profie(s} with ,YOI.JI colof
`
`p,inl:e1. Cob p,of~es control the cob on ,YOlJf p,inter based on the
`type ol media beir,o used and !he printer corl1gU1elion.
`
`./·.
`
`0 Auta-Mtic: Windows wit &11.orMtica!ly select the best cokx Pfofile ffom
`tho !ht ol anocialed coiOI p,olie, (Recommended)
`O Monuoi: Monually select tho deloull coiOI p,olile lo, ol output horn
`thii de'\lice from lhe bl of associated color pu)f~es
`Deld colo! p,o/ile:
`, RGB Colo! Space Prolie
`
`Color Profiles cuueN:1)1 associal:ed with thi: printe1:
`
`.,. _-, . ~.
`Color _Management
`'· _ ... · :.•
`··t~ you may .have· discovered through painful experience,
`commercial color scanning and printi~g, where "off" colors·
`are a big deal-after all, a customer might return a prociJct : -
`computers aren't great with color. That's because each device
`· you use to create ~nd print digital images "sees" color a little
`after discovering, for example, that the actual product color;··.
`doesn't match ·the photo on a Web site. Further~ore: Q~t ev- · '
`bit differently, which explains why the deep amber captured
`ery gadget comes with <! CMS ··
`, · · by your scanner may be ren-
`profile, and not every gadget , ,
`dered as brownish on your
`. monitor, but come out as a
`can even accommodate one ..
`bit oran e on . our E son
`if ours does, ou'II see a tab
`called Color Management in .
`inkjet printer. Since every
`the Properties · dialog . box
`_ . gadget defines and r_enders
`:-· color in its own way, colors
`for your printer, as· shqwn
`here).
`·
`are often inconsisient as a
`print job moves from design
`to proof.to press .
`'-~ .
`.
`..
`The Windows color n1onage-
`ment system (CMS) attempts .
`'. )o sort outthis mess, serving
`_' as a translator among all ttie
`'/ differ~nt pieces of hardware
`in your workfl?W, For this to
`<
`· work, each device (scanner,
`monitor, printer, copier, and .
`so ·on)· m~~t:be calibrated
`with a unique CMS profile-a file that tells your PC exactly
`·· . how your particular monitor ( or scanner, or printer, or digital
`· camera) defines colors. Armed with the knowledge contained
`"'• wittiiri the profiles, the CMS software can make on-the-fly
`)'c61o~ cor'rections, compensatirig for the various quirks of
`·./ th; differeni'devices:- · · · '
`.
`i~f·:->:~/!.;.~~i~ ~:~ . ·~ ;:,~ .. : :~ .
`.
`-
`,>,: Most of the p~ople who lose sleep over color fidelity do
`~~~:ki~~·::~;.;t•j~~i_:•~i~~·. ' ~,
`-~ .. ;
`. . . .
`
`RGB Colo< s
`
`e Prol<,
`
`• Add...
`
`J ! Romove •
`
`:J
`
`If you're int~rested (n this
`topic, open the C~lorMari(cid:173)
`agement tab for your printer.
`The Autornatid~ttirig \.i~u: .•.
`· ally means that Window's
`· . came with its own pro_fite : .. ; ·
`for your printer, which it
`has automatically assigned._
`If you click Manual, you_ can
`. override this decision and.
`apply a new color profile .
`(that you downloaded from the printer company's~Web".(cid:173)
`site, for example).
`
`Remember to follow the same procedure for the other pieces
`of your color chain-monitors, scanners, and so on. look to('. i:
`their respective Prop~rties dialog boxes. '.' . · ' \£, < ~\~t{
`. the Color Management tab or dialog box, accessible fr<im'.oi,
`· .. ':<:::tt(i,t:;Jt}}
`
`CHAPT ER 13: PRINTIN G, FONTS, AND FAXING
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`

`Fancy Printer Tricks
`
`Add a Separator Page
`If your PC is on a network whose other members bombard a single laser printer with
`printouts, you might find separator pages useful-the printer version of fax cover
`sheets. A separator page is generated before each printout, identifying the document
`and its owner.
`
`This option, too, is accessible from the Advanced tab of the printer's Properties dialog
`box (Figure 13-10). Click the Separator Page button at the bottom of the dialog box.
`In the Separator Page dialog box, click the Browse button to choose a .sep (separator
`page) file.
`
`You'll see that Windows XP comes with four of them:
`
`• Sysprint.sep is the one you probably want. Not only does this page include the
`name, date, time, and so on, but it also automatically switches the laser printer to
`PostScript mode-if it's not already in that mode.
`
`• Pcl.sep is the same idea, except that it switches the laser printer to PCL mode-com(cid:173)
`monly found on HP printers-before printing. (PostScript and PCL are the two
`most common languages understood by office laser printers.)
`
`• Pscript.sep switches the printer to PostScript mode, but doesn't print out a separa(cid:173)
`tor page.
`
`• Sysprtj.sep prints a separator page, switches the printer to PostScript mode, and
`sets Japanese fonts, if they're available on your printer.
`
`Save Printouts for Later
`Ordinarily, each printout travels from your PC into a temporary holding file on the
`hard drive (the spool file), gets fed from there to the printer, and then disappears
`forever.
`
`But sometimes it can be useful to keep the spool files on hand for use later. Maybe
`you print standard contracts all the time, or price lists, or restaurant menus. It's much
`faster to reprint something directly from the spool file than to open the original docu(cid:173)
`ment and print it again from scratch.
`
`The key to making Windows hang onto your already-printed documents is in the
`Advanced tab of the printer's Properties dialog box (see Figure 13-10). Just turn on
`"Keep printed documents."
`
`From now on, every time you generate a printout, Windows maintains a copy of it in
`the printer's window (the one that appears when you double-click the printer icon
`in the Printers and Faxes window; see Figure 13-8). To reprint a document you've
`already printed, right-click its name in this list and choose Restart from the shortcut
`menu. (If you do this frequently, consider dragging the printer icon to your desktop,
`to the Start menu, or to the Quick Launch toolbar so that it will be easier to open
`the next time around.)
`
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`Tip: Behind the scenes, Windows XP stores these saved printouts in the Local Disk (C:)(cid:157) Windows(cid:157)
`System32(cid:157) Spool(cid:157) Printers folder. Over time, all of your saved printouts can consume quite a bit of disk
`space. It's worth opening up that folder now and then to clean out the ones you no longer need.
`
`Fancy Printer Tricks
`
`Printer Troubleshooting
`If you're having a problem printing, the first diagnosis you must make is whether the
`problem is related to software or hardware. A software problem means the driver files
`have become damaged. A hardware problem means there's something wrong with
`the printer, the port, or the cable.
`
`Test the printer by sending it a generic text file from the command line. (Printing a
`regular printer disk file isn't an effective test, because if there's a problem with the
`driver, the codes in the file are likely to contain the problem.) To perform such a test,
`locate a text file, or create one in Notepad. Then choose Start(cid:157) All Programs(cid:157) Ac(cid:173)
`cessories(cid:157) Command Prompt; send the file to the printer by typing copy filename.
`txt prn and then pressing Enter. (Of course, remember to type the file's actual name
`and three-letter extension instead offilename.txt.)
`
`If the file prints, the printing problem is software-related. If it doesn't work, the
`problem is hardware-related.
`
`For software problems, reinstall the printer driver by opening the Printers and Faxes
`window, right-clicking the printer's icon, and choosing Delete from the shortcut menu.
`Then reinstall the printer as described at the beginning of this chapter.
`
`If the problem seems to be hardware-related, try these steps in sequence:
`
`• Check the lights or the LED panel readout on the printer. If you see anything
`besides the normal "Ready" indicator, check the printer's manual to diagnose the
`problem.
`
`• Turn the printer off and on to clear any memory problems.
`
`• Check the printer's manual to learn how to print a test page.
`
`• Check the cable to make sure both ends are firmly and securely plugged into the
`correct ports.
`
`• Test the cable. Use another cable, or take your cable to another computer/printer
`combination.
`
`Another way to check all of these conditions is to use the built-in Windows trouble(cid:173)
`shooter-a wizard specifically designed to help you solve printing problems. To run,
`choose Start(cid:157) Help and Support. In the Help center, click "Printing and faxing,"
`and on the next screen, click "Fixing a printing problem." Finally, click "Printing
`Troubleshooter."
`
`CHAPTER 13: PRINTING, FONTS, AND FAXING
`
`419
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`Printer
`Troubleshooting
`
`If none of these steps leads to an accurate diagnosis, you may have a problem with the
`port, which is more complicated. Or even worse, the problem may originate from your
`PC's motherboard (main circuit board), or the printer's. In that case, your computer
`(or printer) needs professional attention.
`
`Fonts
`Some extremely sophisticated programming has gone into the typefaces that are
`listed in the Fonts dialog boxes of your word processor and other programs. They
`use Open Type and TrueType technology, meaning that no matter what point size you
`select for these fonts, they look smooth and professional- both on the screen and
`when you print.
`
`Managing Your Fonts
`Windows XP comes with several dozen great-looking Open Type and TrueType fonts:
`Arial, Book Antiqua, Times New Roman, and so on. But the world is filled with ad(cid:173)
`ditional fonts. You may find them on the CD-ROMs that come with PC magazines,
`on Windows software Web sites, or in the catalogs of commercial typeface compa(cid:173)
`nies. Sometimes you'll find new fonts on your system after installing a new program,
`courtesy of its installer.
`
`To review the files that represent your typefaces, open the Fonts icon in the Control
`Panel.
`
`l Fite Edit
`
`'llew
`
`f <)V'Ofies
`
`TOCltS ~
`
`Arial
`
`Aria! Black
`
`Arial 8'ack
`!talk
`
`Aria4 Bold
`
`Ariail Sold Italic
`
`Arial ttblic
`
`O•
`
`Cert1Xy
`Century
`Gothic Bold
`Gothic:
`I fort(s) seletted
`
`aJil 1-[_o_one_ ) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ( _Pr,._ ]
`rial Narrow Bold (OpenType)
`~~
`l0
`~":r' ""';,~ l;:c------:;:Ty-pe----;:cFon----;-t,-;:;Dc,-lg-:;ita'l'ly-;::S'ignedc:-:c:;,-=T;::::rue----:;:Typecc::-::--;:;Ou, tjc;;-ines~ - - - --
`ypeface name: Arial Narrow
`ile size: 136 KB
`ersion: Version 2 30
`ypeface © The Mon:>type Corporation pie. oata © The Monotype Corporation pie/ Type
`~tloos Inc. 1990·91 All Rights Reserved.
`abcdefghijklmnopqrstuvwxyz
`BCDEFGHIJKLMNOPQRSTUVWXYZ
`123456789.:,;(:*!?')
`12 Tho quick brown fox jumps ovortho lazy dog. 1234567890
`1a The quick brown fox jumps over the lazy dog.123456789I
`• The quick brown fox jumps over the lazy d;;
`
`Figure 11-11:
`All of your fonts sit in
`the Fonts folder (top);
`you'll frequently find
`an independent font
`file for each style of a
`font: bold, italic, bold
`italic, and so on. You
`can tell a True Type font
`by its TT icon, or an
`Open Type font by its 0
`icon. Those marked by
`an A may be Postscript
`fonts, which come with
`a phalanx of ~he printer
`font files that they
`require; others may
`look fine on the screen,
`but may not print out
`smoothly. Double-click
`a font's icon to see
`what the font looks like
`(bottom) .
`
`-
`
`420
`
`W INDOWS XP HOME EDIT ION : THE MISSING MAN UAL
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`

`

`Tip: The Fonts icon in your Control Panel window is only a shortcut to the real folder, which is in your Local
`Fonts folder.
`Disk (C:)(cid:157) Windows(cid:157)
`
`Fonts
`
`When you open the Fonts folder, you'll see that for every font that appears in the Font
`men us of your various programs, there's an icon on your hard drive-or several. As
`Figure 13-11 illustrates, it's easy and enlightening to explore this folder.
`
`To remove a font from your system, simply drag its file icon out of this window,
`right-click it and then choose Delete from the shortcut menu, or highlight it and
`then choose File(cid:157) Delete. To install a new font, drag its file icon into this window
`(or choose File(cid:157)
`Install New Font, and then navigate to, and select, the font files you
`want to install).
`
`Either way, you'll see the changes immediately reflected in your programs' Font
`dialog boxes.
`
`Tip: Some fonts appear in your menus, but not in your Fonts menu. These are the fonts that Windows uses
`in its menus, windows, and dialog boxes (Courier, MS Sans Serif, Small Fonts, Symbol, and so on). If you
`accidentally remove or move any of these fonts, Windows will substitute something that doesn't look right,
`and you'll wonder what the heck is going on with the typography of your programs. That's why, unless you've
`turned on the "Show hidden files" option (page 80), these files are invisible in the Fonts folder.
`
`Faxing
`It's a good thing you bought a book about Windows XP. If you hadn't, you might
`never have known about one of Windows XP's most spectacular features: its ability
`to turn your PC's built-in fax modem into a fax machine. This feature works like a
`charm, saves all kinds of money on paper and fax cartridges, and may even spare you
`the expense of buying a physical fax machine-but it isn't installed in the standard
`Windows installation.
`
`Here's the basic idea: When faxes come in, you can opt to have them printed automati(cid:173)
`cally, or you can simply read them on the screen. And sending a fax is even easier on a
`PC than on a real fax machine; you just use the regular File(cid:157) Print command, exactly
`as though you're making a printout of the onscreen document.
`
`If this sounds good to you, grab your Windows XP CD-ROM and read on.
`
`Installing the Fax Software
`T~ turn on the hidden fax feature, open your Printers and Faxes window (page 405),
`and then click "Set up faxing" on the task pane on the left side (Figure 13-12, left).
`After a moment, you'll be asked to insert your Windows XP Home Edition CD.
`
`CHAPTER 13: PRINTI NG, FONTS, AND FAXJNG
`
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`Faxing
`
`Tip: When the big blue "Welcome to Microsoft Windows XP" screen appears, just click its close button. It's
`obscuring the real action in the Configuring Components dialog box behind it.
`
`When the installation is over, you'll find a new Fax icon in your Printers and Faxes
`folder (Figure 13-12, right). You'll also find a few fax utilities in your Start(cid:157) Al