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`How to
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`MM Create and save documents
`
`@ Edit and format documents
`
`Send documents via e-mail
`
` Beam documents using infrared
`
`Create notes in digital ink ortext
`Makevoice recordings
`
`\ \ J ord Mobile enables you to use your device for more than just storing personalinformation
`and retrieving e-mail. With Word Mobile, you can create letters, memos, or notes wherever
`the need arises. Word Mobileis similar to Microsoft Word,butits purpose is to complementthe
`desktop software rather than replace it. Because of this, Word Mobile does not have many of
`the formatting features—such as tables and footnotes—that you find in Microsoft Word. With
`Word Mobile, though, you can instantly write documents wherever you are, and then transfer the
`documents to a desktop computerfor further editing andfinal formatting.
` | This application was called Pocket Word in prior versions ofWindows Mobile.
`spree danow nh |
`
`Use Word Mobile on Your Pocket PC
`Unlike the desktop version, Word Mobile cannot do any ofthe following:
`Password-protect documents
` Print documents
`
`BA Create tables
` Create headers or footers
`
`
`
` 4 ;i
`
`_ Improved Round-Tripping
`
`Unlike prior versions of Windows Mobile, when you synchronize documents that contain
`tables, headers, and footers to a Windows Mobile Version 5 device, the tables, headers, and
`footers stay in the document. When you synchronize and edit documents on devices running
`prior versionsofthe software,tables, headers, and footers are removed from the document
`whenit synchronizes to a PC, or when you e-mail the document.
`
`Youwill not see headers or footers in Word Mobile, but you can edit table contents.
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`CHAPTER 14: Create Documents and Take Notes
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`8 TATan
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`14
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` [eeenren Word Mobile program window with Windows Mobile for Pocket PC (left) and
`
`
`Microsoft Word program window (right)
`
`
` PHD, Word Mobile is not available on Smartphones, so this chapterfocuses on Pocket PCs.
`Hh
`(Fes
`ml You can view Word documents on Smartphones using Westtek’s ClearVue, which you can
`
`~ find at www.westtek.com/smartphone/.
`
`Figure 14-1 (above) showsthe differences between the Word Mobile program on the Pocket
`PC and Word on a desktop computer. At the bottom of the Word Mobile screen is the Command
`bar, which contains the Menu button ontheright, and either the New or View buttons ontheleft.
`
`
`Hy, Commandbaris a term created by Microsoft to refer to the barat the bottom of the
`y
`
`___ screen on the PocketPC.
`Create, Open, and Save Documents
`
`To start Word Mobile, tap Start | Programs | Word Mobile, which opensto the File List view, shown
`in Figure 14-2. Tap Newto create a blank documentin the program window.
`To create documents using a template, follow these stepsin the File List view:
`
`1. Tap Menu| Options.
`2. Tap to expand the Default Template drop-downlist.
`3. Tap the name of the template you want to use.
`
`4. Tap OK.
`
`5. Tap New.
`
`
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`Changefolders
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`Change how filenamesare sorted Create a new document
`
`
`
`
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`Edi
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`
`
`|FIGURE14-2 Word Mobile File List view on the Pocket PC
`
`Atthis point all new documents are based on the template that you select. To revertto blank
`documents,repeat these steps and select Blank Documentfrom the Default Template drop-downlist.
`
`—
`
`Previous versions of Windows Mobile have the New pop-up menu, whichdisplays
`Pocket Word templates and contains options for creating the following: Appointments,
`Contacts, E-mails, Excel Workbooks, Notes, and Tasks.
`
`Use the File List view shown in Figure 14-2 to create new documents or to open, copy, delete,
`rename, or move existing documents. By default, all documents in the My Documents folder, and
`any subfolders, are displayed. If a My Documents folderexists on a storage card inserted in the
`device, its contents, along with the contents ofits subfolders, will be merged into thelist. Tap the
`downarrow nextto All Folders to display the Folders drop-downlist, shownhere.Select a folder
`namefrom thislist to display its contents. If you tap the Add/Delete item at the bottom ofthe
`drop-downlist, you can create, rename, and delete subfolders.
`
`(2 Annotations
`5 pusiness
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`ES dictionaries
`ES MSMETADATA
`Ey Music
`ESMyPictures
`More Folders
`Ej add/pelete...
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`« Pocket PCs lookfor onlythose documents stared in the My Documents folder. That’s
`~ Documentsfolderon the cardandthen storethe documentsinit.
`_ why, ifyou want to store your documents on a storage card,it is best to create a My
`
`TST erae
`:
`un
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`|
`
`In the File List view,the files are sorted alphabetically by name. To sort them by Date, Size,
`or Type,tap the arrow to the right of Name. Notice that the type of sort that you selectdisplays
`on the topline.
`To open a document, tap its filename. Tap-and-hold on a
`filenameto display the pop-up menu shown here. Tap Create
`Copy, and another copyofthefile using the same filename
`
`appearswith acopy numberaddedtothe filename. Forexample,
`
`if you select Create Copy for the file named Foo,the filename
`Foo(1) will be added to thelist. Tap Delete to delete the file
`that you selected, and tap Rename/Moveto open a dialog box
`in which you can specify a new filename,folder, and storage
`location.
`
`
`
`.
`
`ne
`Create Copy
`SelectAll
`Send via E-mail...
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`Edit Your Word Mobile Documents
`Word Mobile provides all the tools you need for editing text in a document, With the commands
`available by tapping Menu, you can copy, delete, search for, and replace text.
`
`i
`
`i
`
`| To countthe numberofwords in a document, tap Menu| Tools | Word Count.
`Copy Text
`To copy or move text within a document, follow thesesteps:
`
`1. Select the text by tapping-and-holding at the beginning ofthe text to be selected, dragging
`to the end, andreleasing.
`2. Tap Menu| Copyto copytext, or Menu | Cut to movetext.
`3. Tap at the location where you wantthe text to be inserted.
`4. Tap Menu| Paste.
`
`. Ashorteut on the Pocket PC is to tap-and-holdon the selected text, and then choose
`_ Copy, Cut, or Paste fromthe pop-up menu. With the onscreen orbuilt-in keyboard, you
`can also use CTRL-C to copy, CTRL-X to cut, and CTRL-V to paste.
`Delete Text
`To delete text from a document, select the text and then tap Menu| Edit | Clear. To select all of
`the text in a document, tap Menu| Edit| Select All.
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`——EEE———————__
`
`Revert to the Previously
`Saved Document
`
`The Undo commandrecovers mistakes that you make, one at a time. For example, if you
`enter a line of text in a document, and then decide to removeit, tapping Menu | Undo
`removesthe sentence. If you made a numberofedits to a document, you might wantto
`cancel them all, but unlike Word 2000,there is no Close menu commandorbutton to close
`the file without saving. To cancel all the changes you made since you opened the document,
`tap Menu| File | Revert To Saved, and then tap Yes when Word Mobile asks whether you
`want to undo all document changes.
`
`If you make an edit that you do notlike, you can undoit by selecting Menu| Undo.If you
`performed multiple edits, continue to select Menu| Undoto remove eachedit that you performed.
`The opposite is Menu | Redo, which restores each edit that was removed using Menu| Undo.
`
`
`
`
`
`Search for a Text String
`To search for a word or phrase in a document, tap Menu| Edit
`dialog box:
`
`| Find/Replace to open the Find
`
` | Find
`
`| Find what:
`
`
`Match case
`
`
`~_] Match whole words only
`
`|
`|
`
`a
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`Enter the search text in the Find Whatfield. If you want to scarch only for a whole word that
`you enter, and not search for words containing the letters you type, select Match Whole Words
`Only. If you want to search only for words using a specific case,
`
`
`select Match Case. After you have entered the text, tap Find. The first [Next[Remtace |[/Remlaceait]fa
`
`
`instance of the text in the documentwill be highlighted and a bar will
`D7 ule) = Si) =
`
`
`
`
`
`appear above the Commandbarthat contains four buttons.
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`CHAPTER 14:
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`Create Documents and Take Notes
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`Tap Next to moveto the next occurrenceof the text in the document. Tap the Close button,
`which looks like an X, to stop searching fortext.
`Replacingtext is a similar process. Tap Menu| Edit | Find/Replace, and then tap the Replace
`button. Enter the text to be replaced in the Find Whatfield, and enter the newtext in the Replacc
`With field. If you want to match whole words, or case, be sure to select the appropriate check
`boxes and then tap Find. A bar appears with buttons for Next, Replace, Replace All, and Close; the
`first instance of the text to be replaced is highlighted. To skip the instance and moveto the next,
`tap Next; to replace the text, tap Replace. The text is replaced and the search continues to the next
`occurrence ofthe text. If there are no more occurrences, a dialog box displays saying that Word
`Mobile has finished searching the document. Tap Replace All to replace all occurrencesofthetext
`without a promptfor direction from you.
`
`Check the Spelling
`
`To check the spelling in a document, tap Menu| Tools | Spelling,
`[MICRUSUFT®ACTIVESYNC®
`
`Each questionable word is highlighted in turn and a pop-up
`VERSION 4.1 ‘aileqid FILE
`__
`menu appears near the word, as shown here. Tap one of the
`
`
`
`recommended wordsat the top of the pop-up menuto replace ot All
`
` REAMThis docume
`
`the highlighted word. If the highlighted wordis correctasis,
`r
`-
`Fi
`A
`break
`
`tap Ignore, and the next questionable word will be highlighted.
`or otherig nea
`penton,°
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`the documer|
`.
`.
`.
`aan
`Py
`ae
`4
`Tap Ignore All to skip the remaining instances of that word
`Aaeeneel — socal
`
`Ignore All
`in the document. When you tap Add, the highlighted wordis
`added to the Spell Check Dictionary so that the word will not be
`highlighted as questionable in the future.
`
`a
`
`Edit the Spell Check Dictionary
`
`14
`
`Words that you add to the Spel] Check Dictionary are stored in a file named custom.dic.
`You can find this text file in the Windows folder on your Pocket PC. To edit thefile, copy
`it to your desktop using ActiveSync Explorer, open the file, and add or remove words. Save
`the file and then copy it back to the Windows folder on your Pocket PC with ActiveSync
`Explorer. By default, the Pocket PC Windows folder is hidden in ActiveSync Explorer. To
`view the folder andits files on your PC, click Tools | Folder Options, click the View tab, and
`then click the Show Hidden Files And Folders radio button. Chapter 8 provides instructions
`for using ActiveSync Explorer to copy files between a Pocket PC and desktop computer.
`
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`
`Format Your Documents
`Text displayed in a documentcanuse different fonts and be alignedleft, center, or right. Paragraphs
`can also be indented in a couple of different ways. To make these changes, use the Word Mobile
`Menu| Formatoption.
`Apply formatting to existing text by selecting the text and then choosing the desired option.
`If you specify the formatting that you want before typing text, anything that you enterwill
`display as specified. Most formats can be specified using the toolbar buttons as well as through
`menu selections. The Pocket PC pop-up menu that appears when you tap-and-hold onselected
`text includes the same Font and Paragraph menu optionsthat are in the Format menu.
`In the Fontdialog box on the Pocket PC, shown next, you can select fonts and font sizes from
`the appropriate drop-downlists. Select font color from the Font Color drop-downlist. In addition
`to the standard font styles, you can also select Highlight, which adds yellow highlighting over the
`text, and Strikethrough, whichdisplaysa line through selected text.
`
`
`
`
`
`
`
`
`CJ bold
`
`Tkalic
`C1] undertine
`
`(J Highlight
`O Strikethrough
`
`To specify paragraph formatting, tap Menu| Format | Paragraph, and the following Paragraph
`dialog box appears:
`
`onld
`
`Paragraph
`
`[{None) ¥
`List:
`Alignment:
`Indentation
`
`Left:
`0.00"
`ale
`
`
`
`By:
`
`[p.es"
`
`a“ >
`
`Aligntextleft, center, or right by selecting the corresponding menuitem from the Alignment
`drop-downlist. To indent the margins,use the arrowsin the Left and Rightfields to select the
`
`307
`
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`|o.00"
`
`Right:
`speci
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`indentvalue. If you wantthefirst‘line of the paragraph to be indented, or you want a hanging
`indent, select it from the Specialfield; the size of the indentis specified in the By field directly
`beneath the Special field.
`|
`To create a bulleted or numberedlist, select the desired option from the List drop-downlist.
`You can create outlines from either a bulleted or numberedlist by pressing the indent and outdent
`buttons on the toolbar:
`
`Then this
`
` =
`
`[pz ul[E|*# #|i
`od
`
`fiE]a= =
`
`
`
`Type Documents in Word Mobile
`
`The easiest way to write large documents on a Pocket PC is to use a keyboard. A variety
`of keyboardsare available for most Pocket PCs. One popular keyboard is Think Outside’s
`Stowaway, a full-sized keyboard that folds up to about the samesize as a Pocket PC.
`Information about the Stowaway keyboardis available at www.thinkoutside.com.
`Some versions of the Stowaway keyboard connectto the Pocket PC accessory port,
`which varies according to Pocket PC brands. However, Think Outside also sells infrared and
`Bluetooth versionsofits keyboard. The infrared version works with any Pocket PC, while
`the Bluetooth version works with Pocket PCs and Smartphones that have Bluetooth radios.
`Thumb keyboards, which are tiny keyboardsthat you type on using your thumbs, also
`attach to the accessory port. Some Pocket PCs,such as the i-mate PDA2K and the iPAQ
`hw6515, have thumb keyboards built-in.
`Tf you use one of these keyboards, you will be glad to know that Windows Mobile
`includes some basic support for keyboard shortcuts in Word Mobile. For example, you can
`use CTRL-B for bold, cTRL-1 for italics, and CTRL-U for underlinedtext.
`Pocket PC 2002 doesn’t support eventhese three basic shortcuts. To add more support
`for keyboard shortcuts on your Pocket PC, download and install WordCommands from
`www.lagorio.net/pocketpe/wordcommands/. WordCommandsprovides 26 different shortcuts
`that significantly speed up text entry by keyboard in Word Mobile.
`
`14
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`graphs
`rile
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`stion.
`vill
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`ough
`cted
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`3 from
`dition
`rer the
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`ragraph
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`Do Full-Featured Word
`Processing on Your Pocket PC
`Asyoucantell by this chapter, Word Mobile does not provide manyof the features available
`in desktop word processors. For example, you cannotcreate tables or footnotes, nor can you
`make changesto the layout of a document. If you need more word processing features, your
`only option is SoftMaker’s TextMaker word processor.
`TextMakerhasjust about every feature available on desktop word processors. Not only
`can you create tables, add footnotes, and change the documentlayout, but you can also work
`with embedded graphics and create borders and shades, TextMaker works directly with
`Microsoft Word files, which allows you to synchronize and edit Word files on your Pocket
`PC without worrying about losing formatting. SoftMakeralso sells a desktop version of
`TextMakerthat runs on Windows andLinux.
`While TextMakerprovidesa ton of features, they comeat a price. The program costs
`$39.95 and requires a little over 6MB of storage space and 3MBof program memory. You
`can find more information aboutthis program at www.softmaker.com/english/.
`
`|
`
`Use the View Menu to Changethe Screen Display
`The View menu is used to control the screen display. To hide or show the toolbar, tap View |
`Toolbar. Turn Wrap To Window onoroff by tapping View | Wrap To Window. Use View | Zoom
`to changethe display size by selecting from oneofthe five settings in the menu.
`Share Documents Easily with Other Users
`Word Mobile makesit easy to share documents with other people by including the ability to send
`a ee
`.
`.
`:
`documents via infrared or e-mail. Use infrared to send a document to another Windows Powered
`device by following these steps from the File List view:
`1.
`Ifthe receiving deviceis running Pocket PC 2000,tap Start | Programs| Infrared Receive;
`otherwise, simply align the two devices’ infrared ports.
`2. On the sending device that has a document open in Word Mobile, tap Menu | Beam File,
`and line up the device infrared ports.
`
`———
`
`Ifthe sending device is running Pocket PC 2000, tap Tools | Send Via Infrared.
`
`3. After the two devices recognize each other, the file transfers to the receiving device,
`Whenthetransfer is complete, the sending device indicates that one file has been sent,
`and a Close button appears, which you tap to return to Word Mobile.
`
`j
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`To send a documentvia e-mail, tap Menu | Send Via E-mail, and a new e-mail message
`opens with the documentas an attachment. Enter an e-mail address, subject, and message, and
`then tap Send. Inbox will send the message the next time you connectto the Internetand retrieve
`e-mail.
`
`You can also beam ore-mail documents by tapping-and-holding onthe filename and
`.
`.
`.
`.
`”
`tapping either Beam File or Send Via E-mailin the pop-up menu.
`
`=a
`5
`ale
`f
`yu =
`ur
`Copy and Delete Documents
`To create another copy of the documentcurrently open in Word Mobile, tap Menu| File | Save
`Document Asto open the Save As dialog box. Enter a new filename,select the location
`where you wantthe file to be stored, and tap OK. Tap Cancelto close the dialog box and not
`save the document.
`Tap Menu| File | Delete and then tap Yes on the Confirmation dialog box to delete the currently
`open document. The documentis deleted, and you are returned to the Word Mobile List view.
`
`rk
`
`Create, Open, and Save Notes
`If you need to write a quick note, what do you use? Before I started using my Pocket PC, I would
`write notes on pieces of paper andstick them somewhere easy to find. On my desk at work, notes
`were scattered everywhere, and over time my workspace would look cluttered. Inevitably, [ would
`lose a note that had an important phone numberor appointment, causing meeither to lose time
`hunting for the phone numberor to miss a meeting.
`
`|
`
`}
`
`Add Fonts to Your Pocket PC
`
`Like Windows XP, Windows Mobile uses TrueType fonts, and each device comes with six
`different fonts. You can add fonts to your Pocket PC by copyingthe fontfile from your
`
`desktop computer to the device. On your desktop computer, the default location for your
`computer fonts is the \Windows\Fontsfolder,
`If you wantto transfer a font from your desktop computer to your Pocket PC, use
`Windows Explorer and ActiveSync to copy a fontfile to the \Windows\Fontsfolder on your
`Pocket PC. Oncethe font is copied, do a soft reset and then start Word Mobile. Check the
`Fonts drop-downlist to verify that the font is now available.
`See Chapter8 for directions on how to copy files from your desktop computerto the
`Pocket PC using ActiveSync.
`
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`How to Do Everything with Windows Mobile
`
`Write Text Notes on a Smartphone
`
`Windows Mobile Smartphones do not include a text editor. so if you want to write text
`notes using a Smartphone, you need to add a third-party program. One such program is
`SmartphoneNotes, from Syncdata, which you can find at www.syncdata.it.
`SmartphoneNotes enables you to create, edit, and manage text notes on your Smartphone.
`Best ofall, it synchronizes notes with Outlook versions 2000, 2002, and 2003.
`
`Now that I have my Pocket PC, I store phone numbers in Contacts and enter appointments in
`Calendar, and when I needto jot a quick note, I turn to the Notes application. Of course, I could
`use Word Mobile, but I have found Notes to be better suited for this task.
`Tap Start | Programs| Notes to start the Notes application. The application opens in the List
`view, as shown in Figure 14-3. Simply tap a filename in the List view to open the note. Tap New
`to create a blank note page that is ready for handwriting, text, or recordings. Tap OK to save the
`note and return to the List view.
`Write Notes
`Writing notes is as simple as using a paper notepad. When you create a note by tapping New,
`the screen displays a ruled page that looks similar to a paper page. If you write directly on the
`screen, your handwriting appearsas digital ink, as shown in Figure 14-4. By default, Notes is in
`
`
`296
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`!
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`|
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`|FIGURE14-3|The Notes application in List view
`||
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`Tieuienees Draw mode,in Notes
`
`Draw mode;if you want to type text in Notes, tap Menu | Draw, which clears the check next to
`Draw in the menu. Select the same commandsto switch back to Draw mode.
`
`Ifyou wantto always have your handwriting be translated to text instead of appearing
`
`as digital ink, you can change the defaultDraw mode by tappingMenu | Optionsfrom
`
`the List view, and then select Typing from the Default Mode drop-downlist.
`~
`If you tap Menu| Tools | Recognize,all handwriting in the note converts to text. You may
`also narrow the conversion downto a portion of the handwriting by first selecting the portion and
`then tapping Menu| Tools | Recognize. To makecorrections to the conversion, tap-and-hold the
`stylus on the incorrect word and tap Alternates. Tap the correct word from thelist that appears.
`Undo the conversion by tapping Menu | Undo.
`
`Although you can make drawings in Notes, you may have problems viewing the
`drawings after you synchronizethefile to a desktop PC. Ifyou tap Menu | Tools|
`Recognize to convert an entire document to text, Notes converts the drawing to text as
`well, generating some strange results.
`
`14
`
`Edit Notes
`You can usethe standard edit functions (Cut, Copy, and Paste) to edit Notes. Select these functions
`from cither the Notes menuor the pop-up menu.To select writing, tap the stylus on the screen until
`the cursor appears, drag the stylus across the writing, and thenlift the stylus. When sclecting text,
`Just drag the stylus across the words that you wantto select andlift the stylus. Embeddedrecordings
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`are also selected in this manner. Tap-and-hold the stylus on the sclection to open the pop-up menu
`and tap Cut, Copy, Paste, or Clear. These same functions are also available in the menu.
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`To select the entire note, tap Menu| Edit | Select All. You can undoanyedit function by using
`the menu. The Undooptions in the menu change accordingto the last edit that you performed. For
`example,if you just cut an item from the document, the Edit menu contains Undo Clear, which
`will replace the item cut (deleted) from the document.
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`eece aes)
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`!
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`To insert the current date and time into a note, tap-and-hold the stylus on the screen
`until the pop-up menu appears, and then select Insert Date.
`
`Zoom Notes
`Changethe display size by selecting a zoom percentage from the Zoom menu; for example, to
`increase the display size to 200 percent, tap Menu | Zoom | 200%. You cannot customize the
`Zoom settings.
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`Make Voice Recordings
`Howoften do you drive and use your computerat the same time? (Notoften, I hope, or I would
`like to know whatroads you travel on so that I can avoid them.) Yet, while you shouldn’t be
`using your computer while driving, there probably have been times when you’ve had a thought
`that you would like to make sure you remember.Forthat, you could use a cassette recorder or
`your Pocket PC.
`You make voice recordings with a Pocket PC the same waythat you do with a cassette recorder,
`but once a recording is completed, the Pocket PC capabilities shine. You can labelthe recordings,
`giving each a namethat you can easily identify for later retrieval, as well as date and time stamp
`each recording. Recordings can be grouped in folders and synchronized to a desktop computer. They
`can also be attached to e-mail and sent to anyone with an Internet e-mail address, and they can be
`beamed via infrared to any other Pocket PC.
`The numberof recordings you maystore on your device is limited by the amountof storage
`space available. You can store recordings either in internal storage memory or on a storage card.
`Your Pocket PC createsfiles in the Waveform (WAV) audio format, and there are different types
`of WAV files. Depending on which format you select and its recording quality, a three-second
`recording can require 1KB to 28KB of storage. Approximately one hourof recordings can take
`up to 1MB ofspace.
`Storage space is not your only consideration; using the microphone and other peripherals drains
`batteries fast, decreasing the amountof recording time. If you plan to make long recordings, make
`sure the battery is fully charged and remove any unnecessary peripherals.
`
`if you want to record audio to the MP3 format on a Pocket PC, or you want a voice
`recording program that provides more functions than Notes, check out VITO Technology’s
`
`SoundExplorer at www.vitotechnology.com.
`Create Recordings
`‘Your Pocket PC is designed to work like a tape recorder. To make a recording, press-and-hold
`the Record hardware button. The device will beep and begin recording. Stop the recording by
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`CHAPTER 14: Create Documents and Take Notes
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`Make Recordi
`ake Recordings on Smartphones
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`One wayto store quick notes on Smartphonesis to use Voice Notes, which youstart by
`pressing Start | More | Voice Notes. Once Voice Notes is running, press Record to start
`recording a note andpress Stop to stop recording. To play back a recording,press the
`navigation button up or downandthen press the navigation button to play. To rename or
`delete a recording, press Menu | Renameor Menu| Delete.
`
`releasing the button. The recording is stored on your device and is included in the Notes List
`view with a default filename. To play a recording, tap its filename, and use the buttons on the
`Recording toolbar to control the playback.
`You can also create recordings in Notesby selecting View Recording Toolbar from the Notes
`menu to open the Recording toolbar:
`
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`Play the recording Adjust playback volume
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`Stop recording
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`
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`Start recording
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`Tap the Record button onthe toolbar to begin recording, and tap the Stop button to end recording.
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`———_—_—_—,___
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`Create a Customized Alarm
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`Your Pocket PC comes with several different sounds that are used for reminders in Calendar
`and Tasks and as general alarms. You can record your own customized alarm by using Notes.
`First, create the recording that you wantto use, and then tap-and-hold onthe file and rename
`the file to something easy to remember.Then, start File Explorer and copythefile from the
`My Documentsfolder to the Windows folder. To use the recording for reminders, tap Start |
`Settings | Sounds & Notifications, and then tap the Notifications tab, select Reminders from
`the Event drop-downlist, and select your recording from the Sound drop-downlist. To create
`an alarm,tap Start | Settings | System | Clock & Alarms,and then tap the Alarmstab. Tap the
`Alarm button andselect your recording from the Play Sound drop-downlist.
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`The defaultfilenamefortext notes and recordings is based on thefolder name in which the
`itemis stored. For exainple, ifyou select afolder named Projects in the Notes List view, notes
`and recordings will have the defaultfilename ofProjects and a number, such as Projects].
`
`If you make a recording while a note is open,it will be embeddedin the note. Oncethe
`recordingis finished, an icon is inserted into the note, as shownin the following image. Play the
`recording by tapping the icon.
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`Se
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`Speak directly into the microphoneto create good recordings. Check the user manual of
`your Pocket PC to locate the microphone.
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`—_—.
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`Change the Format of
`Voice Recordings
`Recordings are created using one of several formats available on your Pocket PC. Which
`format you use depends on your personal preferences for sound quality, and how much you
`want to record. Higher-quality recordings require more storage space.
`To change the recording format, tap Start | Settings | Input, and then tap the Options tab on
`the Input screen. Tap the Voice Recording Format drop-downlist to expand thelist of available
`formats, and then select the format you wantto use. The Pulse Code Modulation (PCM) and
`Global System for Mobile Communications (GSM) 6.10 formats come standard on Pocket
`PCs. Pocket PC hardware manufacturers may add formats that are unique to their devices.
`Ofthe standard formats, PCM providesthe highest quality, and the drop-downlist provides
`several different bit rates of this format in either monoor stereo, which you canselect to balance
`between quality and storage space. GSM 6.10 provides medium-quality recordings, and both
`formats can be played on Windows desktop comiputers. If your Pocket PC has additional
`formats, make sure youselect either PCM or GSM 6.10 as the formatto use if youplan to
`e-mail recordings to people who can receive them only on Windowsdesktops.
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`Create Documents and Take Notes
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`n which the
`it view, notes
`s Projects1.
`
`mee the
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`‘e. Play the
`
`send Notes and Recordings via E-mail or Infrared
`You may send notes and recordings to someone via e-mail, which the receiver opens using
`Microsoft Word or the default WAVfile player. To e-mail a note, follow these steps:
`
`1.
`2.
`
`3.
`
`Ifthe note is already open, tap Menu| Tools | Send Via E-mail.
`If the note or recording is displayed in the Notes List view, tap-and-hold onthe filename
`and select Send Via E-mail from the pop-up menu.
`Inbox starts with a new message and the note attached. Enter an e-mail address.
`(See Chapter 11 for instructions on how to use Inbox.)
`
`4. Enter a subject.
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`5. Tap Send.
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`Depending on how youuse Inbox, the e-mail will be sent the next time you connect with your
`Internet service provider (ISP) or the next time you synchronize with your desktop computer.
`
`Assign an Alarm to a Note—_ ———
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`r manual of
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`There are many good reasonsfor taking notes; one of them is to remind yourself to do
`something in a couple of hours. You could create an appointmentortask and set a reminder,
`but sometimesthat is overkill when you just want to jot a quick note to yourself. Fortunately,
`three software developers have created solutions that sound an alarmand display a written
`note at a set time, or automatically play a voice recording at a set time.
`RemindMefrom Applian Technologiesis available in English, German, French, and
`Spanish. RemindMecandisplay notes or play voice recordingseither within a certain amount
`of time, say 15 minutes from now,orat a set time. You can finda trial version ofthis program
`along with more information at www.applianmobile.com/pocketpc/remindme/index.php.
`BugMetrom Electric Pocket is an award-winning Palm OS application that has also
`been written for the Pocket PC. It provides the same functions as RemindMe,plusit adds
`the ability to change note and ink colors andlock notes so they can’t be accidentally deleted.
`A trial version of BugMeis available at www.electricpocket.com/bugme/.
`If you already use Pocket Informantasan alternative to Pocket Outlook, you don’t need
`to install RemindMe or BugMe, because their features are available as a Pocket Informant
`Alarm Note. By default, Pocket Informant assigns the Alarm Note feature to the Voice
`Record button on your Pocket PC. Pocket Informant provides many more features than
`described here. and more information anda trial version of the program are available at
`www.pocketinformant.com.
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