9/19/2020
`
`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`
`RESOURCES
`
`The latest from our experts
`
`We like to keep you current on what we and the industry are up to.
`
`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business
`JUNE 8, 2018 | POSTED IN: MICROSOFT 365 (/NEWS-CATEGORIES/MICROSOFT-365/), OFFICE 365 (/NEWS-CATEGORIES/OFFICE-365/),
`SHAREPOINT (/NEWS-CATEGORIES/SHAREPOINT/)
`
` (https://www.steeves.net/author/bruce-piper/)
`
`Bruce Piper (https://www.steeves.net/author/bruce-piper/)
`
`Microsoft OneDrive was quickly known better by its limitations than its beneits since the rebranding
`of SkyDrive to OneDrive in 2014. Luckily, Microsoft OneDrive isn’t the same built-in document
`storage it once was…with ile restore, increased storage, document scanning real-time collaboration
`and more, it’s time to reconsider using OneDrive as part of your organization’s technology stack. 
`Especially with the increased storage capacity of free 1 TB per user included.
`
`Here are the top 9 reasons you should be leveraging Microsoft OneDrive in 2018:
`
`#1. Only Download the Files You Need with OneDrive
`
`Device storage is a precious commodity that most users are hesitant to give up. In the past,
`OneDrive would ask you jeopardize “my precious” device storage, as accessing a single ile required
`you to download your entire OneDrive library.
`
`Depending on the size of your OneDrive library this could have a signiicant impact on your device’s
`storage; eating up valuable storage space and potentially slowing down your device. Thankfully,
`Microsoft has addressed this issue with a new functionality with the ability to download a single ile
`from OneDrive as needed, without having to download your whole library.
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`Exhibit 2035
`
`1/10
`
`

`

`9/19/2020
`
`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`
`Image: OneDrive - Single File Download
`
`#2. OneDrive File Restore with 30-Day Accident Protection
` 
`
`Losing access to important business documents is a nightmare we’d opt to avoid at all costs.
`Unfortunately, risks do exist, including deletion, corruption and malware infection. Microsoft has
`addressed these risks with a new OneDrive feature called File Restore. OneDrive for business clients
`now offers File Restore to provide users with the possibility to undo changes or actions applied to
`both iles and folders by restoring their OneDrive to a date within the previous 30 days, a
`guaranteed 30-day Accident Protection for your employees.
`
`Imagine the uniied sigh of relief your IT team will breath knowing this protection is in place. Not
`only does this provide peace of mind, but also lessens the burden on your IT department to help
`them make the more eicient.  Previous to OneDrive File Restore, it was necessary for IT
`departments to backup each individual employee’s OneDrive account – an incredibly onerous
`undertaking, especially for smaller IT teams.
`
`With File Restore, there is no need for the IT department to be involved. Microsoft keeps a 30 day
`back of each OneDrive account that can be requested directly by the user, no IT team involvement
`or troubleshooting required.
`
`#3. On-Demand OneDrive Files
`Files On-Demand (https://support.oice.com/en-us/article/learn-about-onedrive-iles-on-
`demand-0e6860d3-d9f3-4971-b321-7092438b38e)  is a new OneDrive feature that enables users
`to specify where they want to access and store their OneDrive iles on an ongoing basis.
`Consequently, it gives users unprecedented control over how their device and OneDrive storage is
`utilized and provides them with the lexibility to make changes as necessary.
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`2/10
`
`

`

`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`9/19/2020
`Using this feature is as simple as turning on the Files On-Demand feature in the OneDrive settings
`and designating iles as “Online-Only” or “Always Keep on this Device”. “Online-Only” iles are stored
`in the cloud and are only downloaded and made locally available when they are opened. If users
`would like to free up space once they are done working on them, they can choose to re-designate
`the ile as “Online-Only”. On the other hand, iles marked as “Always Keep on this Device” are
`available anytime, anywhere – regardless of whether or not you are online.
`
`It should be noted that to access Files On-Demand in OneDrive you must be on the latest OneDrive
`client and Windows 1709 at a minimum.
`
`Image: OneDrive - "Always Keep on this Device" option
`
`#4. OneDrive Sync with SharePoint Libraries Using IRM
`When documents need an extra layer of protection, Information Rights Management (IRM) is an ideal
`solution. In short, IRM enables administrators to secure documents by adding encryption and
`creating set of intelligent rules specifying who can access the document and the actions they can
`take. For example, you can allow users to print a document, but not to edit it.
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`3/10
`
`

`

`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`9/19/2020
`With OneDrive, you can maintain this added layer of security even when moving your data to, from
`and within the cloud. For example, iles can be easily synced between SharePoint Libraries and
`OneDrive for Business accounts. Whether an IRM protected document is opened in Oice Online or
`on a local folder, the speciied access settings will be applied.
`
`Image: Sync Microsoft SharePoint Libraries with Microsoft OneDrive
`
`#5. OneDrive 1 TB of Storage Per User Included
`Your organization isn’t alone with worries about increasing storage usage while bumping up against
`limited storage capacity. Easily eliminate this nagging storage limitation fear with Microsoft’s
`OneDrive for Business plans where users no longer need to fear the dreaded “Your OneDrive is
`Almost Full”  message.
`
`OneDrive for Business makes it easy with most basic of OneDrive Business/Enterprise Plans –
`OneDrive for Business Plan 1 (https://onedrive.live.com/about/en-ca/plans/) – including 1 TB of
`storage per year per user. Then the next step up, OneDrive for Business Plan 2, includes unlimited
`OneDrive for Business ile/data storage.
`
`#6. Oline Access to OneDrive Documents and Folders
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`4/10
`
`

`

`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`9/19/2020
`While internet access becomes more proliic each day, there are still places that lack 24/7
`connectivity. While sometimes lack of connectivity can deliver great reprieve for some R&R, other
`times it can pose a major problem in the face of pressing tasks and looming deadlines. Losing
`connectivity is a productivity killer; without a connection it can be incredibly hard to get the job
`done.
`
`Microsoft OneDrive’s Oline Folders (https://blogs.oice.com/en-us/2017/05/11/introducing-
`onedrive-iles-on-demand-and-additional-features-making-it-easier-to-access-and-share-iles/)
`functionality delivers relief and a productivity boost. This feature enables you to save folders to a
`device and open them whenever, wherever. Any changes that are made oline will be synced once
`you return to connectivity. It’s a lifesaver for those looking to remain productive regardless of their
`connection status.
`
`Image: Microsoft OneDrive - "Make Available Offline" setting
`
`#7. Document Scanning to OneDrive
`With document scanning it’s easy to create digital copies of paper documents, receipts, business
`cards or whiteboard notes, for example. All you need is a mobile device; simply scan the hard copy
`in question using your device’s camera. What’s more, multiple pages or documents can be scanned
`into a single, shareable PDF, making it easy to compile important information and stay organized.
`
`#8. OneDrive Expiring Links
`Today, data security is more important than ever, especially given the increased business, inancial
`and regulatory risks associated with the mistreatment of sensitive business data and documents.
`Microsoft OneDrive’s expiring links (https://support.oice.com/en-us/article/manage-sharing-in-
`onedrive-and-sharepoint-ee8b91c5-05ec-44c2-9796-78fa27ec8425) feature is a great tool for
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`5/10
`
`

`

`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`9/19/2020
`organizations looking to add an additional layer of security. With this feature, users can set an
`expiration date for any links they share. After this expiration date, the link will no longer be
`operational, ensuring that the recipient can no longer access the resource being linked to.
`
`Image: Set Expiration Date in Microsoft OneDrive
`
`#9. Real-Time Collaboration with OneDrive
`The concept of “the oice” is changing. As today’s workforce becomes increasingly more mobile,
`“the oice” can mean anything from a hotel room desk to the spare room in the basement. In the
`face of this transition, it’s critical that organizations work hard to facilitate consistent collaboration
`and communication.
`
`OneDrive is an excellent tool for doing exactly this, largely in part to its real-time collaboration
`functionality. With OneDrive, multiple users can access and edit documents at the same time,
`regardless of their location. Edits and changes are automatically synced and users are able to see
`changes in real-time.
`
`Real-time collaboration with OneDrive is a game-changer for organizations moving away from the
`traditional oice space as it allows you to maintain, and potentially even increase, productivity levels
`and reduce the frustration, keeping everyone on the same page or document at the same time.
`
`Ready to Leverage OneDrive to the Fullest? Consider this…
`Have the above features and functionality made you see OneDrive in a whole new light? We’re not
`surprised! However, before diving into OneDrive there are two key things to considerations you must
`make as an organization.
`
`First, it’s important to understand how you should organize and sync data your data. One of the
`key purposes of OneDrive is to improve productivity by streamlining worklows and reducing the
`time spent on administrative tasks. However, this beneits can only be realized if documents and
`sites are properly organized in OneDrive. Consequently, its critical to determine the strategy
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`6/10
`
`

`

`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`9/19/2020
`(https://support.oice.com/en-us/article/organize-documents-and-sites-in-oice-365-1a36030f-
`3e54-4c43-8401-b7bcd0d1c16b)that works best for your organization; failure to do so may result in
`a mess of iles and folders and a considerable amount of frustration.
`
`Second, it’s important to consider how you can ease user adoption. Microsoft’s has a host of
`excellent education tools, such as OneDrive videos (https://support.oice.com/en-
`us/article/onedrive-video-training-1f608184-b7e6-43ca-8753-2ff679203132)and it’s  help center
`(https://support.oice.com/en-us/OneDrive) – that can enable your organization to quickly and
`seamlessly take advantage of the features described above. Your organization can only experience
`the many beneits of OneDrive if you are actually using it, so a proper user training and adoption
`plan is key.
`
`Start Driving Change with Microsoft OneDrive
`Given the features and functionality outlined above, you can understand why OneDrive is becoming
`increasingly adopted productivity and collaboration tool for organizations. Especially for those
`organizations already invested in the Microsoft 365 environment. What’s more, the Microsoft
`OneDrive future looks bright; with a number of features in development and/or scheduled to roll
`out shortly (https://products.oice.com/en-us/business/oice-365-roadmap?
`ilters=%26freeformsearch=OneDrive) there is no doubt that Microsoft OneDrive will continue to
`disrupt the cloud storage giants, such as Google Drive and Dropbox.
`
`Interested to learn more about how your organization can beneit from OneDrive for Business? As
`Microsoft’s irst Canadian Cloud Partner and a Certiied Microsoft Oice 365 partner, we’ve helped
`many mid-sized to enterprise level organizations incorporate Microsoft tools, such as OneDrive,
`successfully into their business to drive productivity, eiciency and time-savings.
`
`We can help you get more out of OneDrive and the entire Microsoft Oice 365 suite, call at 604-
`298-7700 or reach out to us here (https://www.steeves.net/contact/).
`
`Author: Bruce Piper
`
`Bruce Piper is an experienced Solutions Architect with a demonstrated history of working in the
`information technology industry. Piper is seasoned in Service Delivery, Enterprise Software,
`Messaging, and Enterprise Architecture. Piper has a Diploma of Technology focused in Electrical and
`Electronics Control Option from British Columbia Institute of Technology. When not immersed in the
`world of tech, Piper enjoys traveling the world.
`
`< Back to Resources (index.php?page_id=12)
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`7/10
`
`

`

`9/19/2020
`
`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`
`Previous Post (https://www.steeves.net/news/windows-10-win-as-a-
`service-adapting-to-change/) | Next Post
`(https://www.steeves.net/news/skype-for-business-becomes-
`
`microsoft-teams/)
`
`Share this Post
`
`(http://www.linkedin.com/shareArticle?
`mini=true&url=https://www.steeves.net/news/top-
`9-reasons-for-
`onedrive-in-
`your-
`business/&title=Top
`9 Reasons to
`Start Leveraging
`Microsoft
`OneDrive in
`Your
`Business&summary=OneDrive
`was quickly
`known better by
`its limitations
`than its
`beneits.
`Luckily, Luckily,
`Microsoft
`OneDrive isn’t
`the same built-
`in document
`storage it once
`was…
`&source=https://www.steeves.net/news/top-
`9-reasons-for-
`onedrive-in-
`your-business/)
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`8/10
`
`i
`

`

`9/19/2020
`
`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`
`(http://twitter.com/share?
`url=https://www.steeves.net/news/top-
`9-reasons-for-
`onedrive-in-
`your-
`business/&text=Checkout
`Steeves new
`article: Top 9
`Reasons to Start
`Leveraging
`Microsoft
`OneDrive in
`Your Business)
`
`Related Posts
`
`How to Leverage Oice 365 Teams with Microsoft Oice Groups
`(https://www.steeves.net/news/leverage-oice-365-teams-microsoft-oice-
`groups/)
`
`5 Reasons to Use Oice 365 Groups for Team Collaboration
`(https://www.steeves.net/news/5-reasons-use-oice-365-groups-team-
`collaboration/)
`
`Bonzai Intranet [Intranet-in-a-Box] for SharePoint & Oice 365
`(https://www.steeves.net/news/bonzai-intranet-intranet-box-sharepoint-
`oice-365/)
`
`We Built this City! We Built this City…on Tech-no-log-ies!
`(https://www.steeves.net/news/do-it-misa-bc-fall-conference-with-steeves/)
`
`How to Get More Out of Microsoft Oice 365
`(https://www.steeves.net/news/microsoft-oice-365-productivity-tips/)
`
`Subscribe
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`9/10
`
`t
`

`

`Top 9 Reasons to Start Leveraging Microsoft OneDrive in Your Business — Steeves and Associates
`9/19/2020
`Enter your email address to subscribe to our news feed and receive notiications of new
`posts by email.
`
`Email Address*
`
`GO!
`
`(https://www.steeves.net/)
`
`Upcoming Events
`
`Solutions
`Oice 365 (https://www.steeves.net/our-solutions/cloud-productivity-with-oice-365/)
`Microsoft Azure (https://www.steeves.net/our-solutions/azure-quickstart/)
`Business Continuity (https://www.steeves.net/our-solutions/steeves-business-continuity-services/)
`Enterprise Mobility (https://www.steeves.net/our-solutions/enterprise-mobility/)
`Data Centre & Infrastructure (https://www.steeves.net/our-solutions/datacenter-and-infrastructure/)
`Data Security (https://www.steeves.net/our-solutions/security/)
`
`© Steeves and Associates 2020 | sales@steeves.net (mailto:sales@steeves.net)
`
`https://www.steeves.net/news/top-9-reasons-for-onedrive-in-your-business/
`
`10/10
`
`