`
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`
`
`
`
`
`
`
`
`APPL-1009 / Page 1 of 21
`Apple v. Uniloc
`
`APPL-1009 / Page 1 of 21
`Apple v. Uniloc
`
`

`

`PalrriF‘ilotTM For Dummies®
`Published by
`IDG Books Worldwide, Inc.
`An International Data Group Company
`919 E. Hillsdale Blvd.
`Suite 400
`Foster City, CA 94404
`www.1’dgbooks . com (IDG Books Worldwide Web site)
`www . dummi es . com (Dummies Press Web site)
`Copyright © 1998 IDG Books Worldwide, Inc. All rights reserved. No part of this book, including interior design,
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`
`APPL—1009 / Page 2 of 21
`
`APPL-1009 / Page 2 of 21
`
`

`

`Chapter 3
`
`Your PalmPiIot Your 0w
`
`
`
`
`ost likely possibt
`illy wanted in y
`)pears as your te:
`quicker to use G
`ut the manufactu
`
`physical keyboa
`keyboard with a ‘
`ext the old~fashion
`itform for word 9 ‘
`vithout lugging
`,e may be a work.
`landware . com.
`
`gag private items
`3: tracks
`
`‘iseaeaeaa:
`
`5
`
`. FaimPilots sell by the million, you can be sure that everyone uses
`5 PalmPilot a little differently. Some people think of their PalmPilots
`ed datebooks, and they’re happy with that. Other people install
`ams that do things you’d never guess, such as track their location by
`ite, send e—mail messages by radio, and heaven knows what else.
`
`
`
`se everyone uses a PalmPilot a little differently, many people want to
`serialize the way theirs work. In this chapter, I show you some of the
`ways to make your PalmPilot work the way that you do, by using the
`'rence and security settings that are standard on the PalmPilot.
`
`-- General Preferences
`
`,3} you start up your PalmPilot for the very first time, the General
`arences screen appears automatically as an invitation to set the time
`date accurately. You may also want to reset the time, if you travel
`V ‘uently to different time zones.
`
`ow these steps to access the General Preferences screen:
`
`“ Tap the Applications soft button.
`
`The list of applications appears on your screen.
`
`. Tap the Prefs icon.
`
`The Preferences application launches, as shown in Figure 3—1.
`
`APPL-1009 / Page 3 of 21
`
`APPL-1009 / Page 3 of 21
`
`

`

`
`
`Figure 3-1:
`The
`Preferences
`
`application
`enables you
`to make
`your
`PalmPilot
`your own.
`
`
`
`Hutu-off after: "I" 2 minutes
`
`System Sound: 1" High
`
`Hlurm Sound: 1Ir High
`
`Game Sound: 1' High
`
`
`Beam Receiue: 1r Giff
`
`. Tap the word in the upper-right corner of the screen.
`The Preferences program has eight options for setting up different
`types of preferences: Buttons,,Digitizer, Formats, General, Modem,
`Network, Owner, and ShortCuts. The name of the section that you're
`looking at appears in the upper—right corner of the screen. The triangle
`next to the name of the section means that you can tap the name of the
`section to see a pull—down list of the other available sections.
`
`
`the time earlier, as shown in Figure 3—2.
`
`
`
`Set Time:
`
`
`
`
`
`. Choose General.
`
`The General Preferences screen appears.
`
`To change the individual settings of the General Preferences screen, con-
`tinue with the following sections.
`
`Setting the time
`I like having my PalmPilot remind me of my appointments shortly before
`they occur, just to avoid missing anything that I’ve scheduled. But the
`PalmPilot is a bit like an alarm clock; alarms can’t go off at the right time if I
`don’t set the PalmPilot to the right time in the first place.
`
`Here's how to set the time on your PalmPilot:
`
`1. With the General Preferences screen visible, tap the time shown in
`the Set Time box.
`The Set Time dialog box opens, showing the time for which the
`PalmPilot is currently set, along with a pair of triangles for changing the
`time. The top triangle sets the time later, and the bottom triangle sets
`
`APPL—1009 / Page 4 of 21
`
`APPL-1009 / Page 4 of 21
`
`

`

`
`
`
`
`
`
`3 screen.
`
`' setting up d
`ts, Generalf
`:he section ti}
`i the screen.
`
`u can tap the
`.ilable sentie-
`
`eterences s
`
`itments shot!
`2 scheduled. ‘
`go off at the:
`t place.
`
`3, tap the tint
`
`:ime for whic
`f triangles f0
`the bottom
`
`
`
`
`
`
`
`
`
`
`
`
`Chapter 3: Making Your PalmPilot Your Own
`
`1" General
`
`Stet Time: 5 Set Date:
`
`
`
`nmeffufter: "r 2 minutes
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`
`The minutes change as you tap the triangles.
`
`
`
`
`
`9- ¢ m
`
`
`
`
`Tap the hour in the Set Time dialog box.
`
`the hour is highlighted to show that you’ve selected it.
`Tap the triangles repeatedly until the hour you want appears.
`
`the hour changes as you tap the triangles.
`
`fiat the minutes by following Steps 2 and 3 for each of the two min-
`etee boxes.
`
`Tap the AM or PM box to choose the appropriate setting.
`
`3318 box that you tap is highlighted to show that you’ve picked it.
`
`Tap OK.
`
`The Set Time dialog box closes.
`
`._ iike to show the time in a different format than the standard 1:35 PM
`
`at, I show you how to change the time format in the section “Setting
`_ set Preferences” later in this chapter.
`
`
`
`
`attinq the date
`
`,_ use the calendar frequently or if you enter lots of tasks with due dates
`gar-1&1, you may want your PalmPilot to know what day it is.
`
`
`
`inter these steps to set the date on your PalmPilot:
`
`g With the General Preferences screen visible, tap the date shown in
`the Set Date box.
`
`The Set Date dialog box opens, as shown in Figure 3—3.
`
`
`
`
`
`49
`
`APPL-1009 / Page 5 of 21
`
`

`

`Part I: Getting to Know Your PalmPilot
`
`
`
`
`
`
`
`
`
`
`
`
`‘
`
`Figure 3-3:
`You can set
`the date
`on your
`PalmPilot
`
`by finding
`the current
`date on a
`calendar
`in the
`Set Date
`
`dialog box.
`
`how you can choose from what’s available:
`
`Setting the Autoaoff interim!
`Your PalmPilot goes a long way on a pair of AAA batteries; mine usually runs
`for the better part of a month before I need to replace the batteries. One
`method that the PalmPilot uses to stretch battery life is to turn off automa
`cally, if you haven’t pressed a button for a few minutes. You don’t have many
`choices about how long the PalmPilot waits before shutting off, but here’s
`
`11
`18
`25
`
`12
`1'9
`EE
`
`.
`
`.'
`
`El]
`2?
`
`1-=1
`21
`23
`
`15
`22
`2'?
`
`16
`23
`3E
`
`1U
`1?
`24
`31
`
`2. Tap one of the triangles on either side of the year to set the current
`year.
`After you tap the trianglebn the left, the year shown moves one year
`earlier. Tapping the triangle on the right moves the year shown to the
`next year. Keep tapping until the current year appears.
`
`. Tap the month that you want.
`The name of the month that you tap is highlighted to show that you’ve
`selected it, and a calendar for the month that you tap appears.
`
`. Tap the day of the month that you want to set.
`The Set Date dialog box closes, and the date that you chose appears in
`the Preferences screen.
`
`After you’ve set the date, your PalmPilot remembers and keeps track of the
`date automatically, unless you let the batteries go dead for a month or more.
`If you go around the world for 80 days and come home to a dead PalmPilot,
`just change the batteries and reset the date and time. For more on batteries,
`see Chapter 1.
`
`APPL-1009 / Page 6 of 21
`
`APPL-1009 / Page 6 of 21
`
`

`

`Chapter 3: Making Your PalmPilot Your Own
`
`1. With the General Preferences screen visible, tap the triangle next to
`the words Auto-Off After.
`
`The pull—down list of Auto-off intervals appears. You can choose either
`1-, 2-, or 3—minute Auto-off intervals, as shown in Figure 3-4.
`
`2. Choose the Auto-off interval that you want.
`
`The interval that you tap appears in the Auto-Off After box.
`
`
`
`
`
`1* General
`
` Set
`
`
`
`Hetn-uff after:
`
`System Sound:
`
`
`Hlurm Suund:
`
`
`
`
`
`
`
`
`
`
`
`57
`
`
`
`Game Sound:
`
`
`Beam Receive:
`
`You don’t need to worry too much about having the PaImPilot turn off too
`fast; you only need to press the green power button to switch right back to
`the program that you were working on when the PalmPilot turned off.
`
`Setting the sound Volume
`
`A tiny little speaker that’s inside your PalmPilot makes little chirping sounds
`when you tap the screen and plays a squeaky little fanfare when you run the
`HotSync program. If you think a PalmPilot should be seen and not heard,
`you can turn the sound off. If you have a Palm III, you can also change the
`volume.
`
`You have three volume settings that you can adjust:
`
`1/ System: System sounds are those that the Palm OS is programmed to
`make in certain events. For example, when you want to do something
`specific that your PalmPilot can’t do at that moment, you may get an
`error beep, just like when your desktop PC protests one of your actions.
`
`APPL-1009 / Page 7 of 21
`
`
`
`” F
`
`igure 3-4:
`Auto—off
`saves your
`batteries by
`turning your
`PaimPiIot
`off when
`
`you're not
`using it.
`_
`
`QRBER
`s”
`
`: the current
`
`res one year
`shown to the
`
`3W that you’ve
`pears.
`
`)se appears in
`
`)5 track of the
`nonth or more.
`:ad PalmPilot,
`re on batteries,
`
`ne usually runs
`teries. One
`rn off automati—
`on’t have many
`if, but here’s
`
`APPL-1009 / Page 7 of 21
`
`

`

`If your PalmPilot goes off when you’re at th
`looks, so be a good sport and turn off the sounds when you g
`MegaMultipleX.
`Here’s how to adjust the volume for all three types of sounds:
`1. With the General Preferences screen visible, tap the triangle next to
`the type of sound that you want to change.
`A pull-down list of volume choices appears. On a Palm 111, you can
`choose either Off, Low, Medium, or High, as shown in Figure 3—5. Earlier
`PalmPilots offer only a check box so that you can turn the sound on
`or off.
`2. Choose the volume level that you want.
`The volume level that you tap appears in the System Sound box.
`The term PalmPilot volume is an oxymoron like military intelligence or jumbo
`shrimp. The minuscule speaker inside the PalmPilot case can only make
`sounds that I’d describe as soft, softer, and softest. You may want to adjust
`the volume anyway, so it’s good that you have a way to do so.
`
`
`
`
`
`Set Time:
`
` Set flute:
`
`Hutu-off ufter:
`
`System Sound:
`
`Hlurm Sound:
`
`Gume Sound:
`
`Buum Roteiue: 1r 0ft
`
`
`52
`
`Part I: Getting to Know Your PalmPilot
`
`1/ Alarm: An alarm sounds when you set a reminder for an appointment.
`You can also get some third—party PalmPilot programs that use the
`alarm sound.
`1/ Game: Game sounds work only with games that are programmed to use
`them. Most games are more fun with sounds, but those game—like
`boinks and bleeps are a dead giveaway that you’re not using your
`PalmPilot for serious work. If you plan to secretly play a shoot—’em—up
`game on your PalmPilot at the weekly staff meeting, a good career move
`may be to turn off your game sounds.
`
`The Palm III
`has
`
`adjustable
`system
`sound
`volume.
`Earlier
`PalmPilots
`enable you
`only to turn
`sounds on
`and off.
`
`‘
`
`
`
`APPL-1009 / Page 8 of 21
`
`APPL-1009 / Page 8 of 21
`
`

`

`1 appointment.
`nat use the
`
`grammed to use
`game—like
`lsing your
`t shoot-’em—up
`)od career move
`
`.y get some dirty
`go to the
`
`52
`
`riangle next to
`
`111, you can
`gure 3-5. Earlier
`the sound on
`
`aund box.
`
`ligence or jumbo
`1 only make
`want to adjust
`o.
`
`Chapter 3: Making Your PalmPilot Your Own
`
`1. With the General Preferences screen visible, tap the triangle next to
`Beam Receive.
`
`The pull-down list of choices appears.
`2. Choose either On or Off.
`
`The choice that you tap appears in the Beam Receive box.
`
`Turning off beam receiving doesn’t stop you from beaming items to others.
`If you’ve turned off beam receiving and you try to beam something, though,
`a dialog box opens up to ask you if you want to turn beam receiving back
`on. Switching beam receiving back on, in order to exchange business cards
`with another PalmPilot user, makes sense. You don’t want to be unsociable,
`do you?
`
`Setting Button Preferences
`
`Turning off beaming
`A Palm 111 can send or receive all sorts of things by beaming, which is the
`rather neat process of sending data between Palm Ills via an invisible light
`beam across the air. (Sounds kind of magical, doesn’t it? To demystify
`beaming, see Chapter 9.) The Palm 111 doesn’t distinguish between truly
`useful information and useless junk when it sends stuff out over the air; it’s a
`little like television that way. If you’d like to avoid having unwanted junk
`beamed to your Palm Ill, you can elect not to receive beamed items by
`following these steps:
`
`53
`
`
`
`You may use some programs more than others. As a result, you may want to
`assiga a different program to one of the hard buttons at the beitom of your
`Palm 3ilot case. Here’s how to switch the programs assigned tn: the Applica—
`tions buttons.
`
`1. "ap the Applications soft button.
`7
`
`”he list of applications appears, showing icons for all the programs
`itstalled on your PalmPilot.
`
`2. Tap the Prefs icon.
`
`The Preferences screen appears.
`
`3. Tap the word in the upper-right corner of the screen.
`
`A pull-down list of preferences options appears.
`
`APPL-1009 / Page 9 of 21
`
`APPL-1009 / Page 9 of 21
`
`

`

`Preferences
`Figure 3-6:
`
`
`You can Select in upplicu cinn to
`make Your customize each hutfn'“
`Application
`Hddress
`buttons
`Flpplicntinns
`start any
`Cali:
`Program
`Date Book
`
`you want by
`Expense
`
`Changing
`otSyn-z
`the settings
`Mail
`
`
`
`
`
`l'!.I1ern-:'-F'-:Ia:l ;
`Pref-3
`Security
`
`
`
`in the
`Buttons
`Preferences
`
`Part I: Getting to Know Your PalmPilot
`
`4. Choose Buttons.
`
`The Buttons Preferences screen appears and displays five icons, one
`for each of the buttons at the bottom of your PalmPilot and one for the
`Calculator soft button (the other soft buttons aren’t up for grabs). The
`name of the assigned program shows up next to each icon.
`
`. Tap the triangle next to the button whose program you wish to
`change.
`
`
`
`
`
`.
`
`1' Buttons
`,
`
`.
`
`A pull-down list of all the applications installed on your PalmPilot
`appears in alphabetical order, as shown in Figure 3—6. Your applications
`list may be long. When the list gets too long to fit on the PalmPilot
`screen, little arrows appear at the top and bottom of the list to indicate
`that more programs are available. You can scroll up and down the list
`by either tapping the arrows at the top and bottom of the list, or by
`pressing the scroll up and down buttons.
`
`
`
`'
`
`'
`
`
`
`6. Choose the name of the application that you want to assign to that
`button.
`
`The name of the application that you tap appears in the Buttons
`Preferences screen next to the button to which it’s assigned.
`
`Now when you press that particular button, your PalmPilot runs the newly
`assigned program. All your programs still appear after you tap the Applica-
`tions soft button, but only the assigned programs run from the hard buttons.
`
`APPL-1009 / Page 10 of 21
`
`APPL-1009 / Page 10 of 21
`
`

`

`
`
`Chapter 3: Making Your PalmPilot Your Own
`
`55
`
`re icons, one
`1nd one for the
`or grabs). The
`)n.
`
`i “"811 to
`
`e list, or by
`
`
`Setting Format Preferences
`
`
`
`.
`PalmPllot
`.
`.
`ur appllcatlons
`
`PalmPilot
`list to indicate
`
`down the list
`
`
`
`
`
`
`
`
`
`
`
`
`
`People express time and numbers differently in different places, so your
`PalmPilot has settings to suit a variety of local customs. Here’s how to
`change the way that dates and numbers appear:
`
`1. Tap the Applications soft button.
`
`The list of applications appears, showing icons for all the programs
`.
`.
`Installed on your PalmPllot.
`
`2. Tap the Prefs icon.
`
`The Preferences screen appears.
`
`3. Tap the word in the upper-right corner of the screen.
`
`A pull-down list of Preferences options appears.
`
`4. Tap Formats.
`
`The Format Preferences screen appears.
`
`5. Tap the triangle next to Preset To.
`
`A pull-down list of countries appears, as shown in Figure 3-7. When you
`choose a certain country, the date, time, and number presets appear
`for that country.
`
`6. Choose the country whose presets you want to use.
`
`The name of the country that you tap appears in the Preset To box, and
`all the number formats on the Format Preferences screen change to the
`formats com non to the country that you chose.
`
`
`
`
`
`
`Preferences
`
`
`
`
`‘
`
`
`
`APPL-1009 / Page 11 of 21
`
`
`
`551g“ to that
`
`Buttons
`jned.
`
`
`
`
`
`uns the newly
`tp the Applica—
`1e hard buttons.
`
`
`
`
`
`Iceland
`
`Ireland
`Preset to. Italy
`
`
`-
`- Japan
`Fi are 3-7:
`
`
`T'mE' Luxembourg
`9Use the
`
`
`Maxim
`number
`
`
`Date: Netherlands
`formats
`
`New Eealand
`Of Your
`
`Norway
`favorite
`
`COUWY by Week starts: Spain
`
`choosing
`Sweden
`
`from the
`Numbers: Switzerland
`Preset.“
`United Kin dam
`
`
`Ilst.
`_
`
`
`APPL-1009 / Page 11 of 21
`
`

`

`Part I: Getting to Know Your PalmPilot
`
`7. If you wish to change an individual type of formatting, tap the
`triangle next to the example of that type.
`
`A pull—down list of formatting choices appears. For example, if you
`choose the United States, the entry in the Time box says HH2MM am/
`pm, which means that all time entries on your PalmPilot appear the
`way that people write them in the United States, for example, 11:13 am.
`If you want the time to appear the way they display time in Italy — for
`example, 11.13 -— choose the entry named HH.MM.
`
`The format that you tap appears in the Format Preferences screen, as
`shown in Figure 3-8.
`
`
`
`1' Farmats
`,
`Preferences
`Preset ta: 1" United States
`
`HHZi'.'li'.'l time!
`
`
`
`Da
`
`
`
`_ F
`
`igure 3-8:
`You c_an
`ple
`different
`
`types of
`time and
`number
`
`
`
`
`Using the Security Application
`If you keep lots of sensitive business data on your PalmPilot, it’s wise to take
`advantage of the security features that are already built in. You can hide
`items that you want to protect from unauthorized eyes, and you can even
`assign a password to lock your PalmPilot from any unauthorized use.
`
`
`
`
`formats in Weeks-tarts: 1! Sun-:Ia}f
`the Format
`Preferences
`screen
`as well.
`
`Numbers: 1r 1,000.00
`
`Changing your format preferences changes the way that numbers appear in
`all PalmPilot applications. If you want to use one format in one application
`and another format in a different application, you're out of luck. One format
`per customer, please.
`
`Follow these steps to access the Security screen:
`
`1. Tap the Applications soft button.
`
`The list of applications appears on your screen.
`
`APPL—1009 / Page 12 of 21
`
`APPL-1009 / Page 12 of 21
`
`

`

`Chapter 3: Making Your PalmPilot Your Own 5 7
`
`2. Tap Security.
`
`The Security screen appears, as shown in Figure 3—9.
`
`Priuute Records:m
`
`
`Pnsswnrd:
`
`nasngne
`
`
`
`
`
`
`
`
`
`Password Features:
`L
`ForgottenPassword...
`:]
`
`
`'
`Uurn OHS: Lock Dewce... 1
`
`— F
`
`igure 3'91
`K9362:
`secret with
`the Security
`application.
`_
`
`appear in
`)lication
`3e format
`
`'
`
`rise to take
`n hide
`
`an even
`ise.
`
`‘
`
`_
`
`To change the individual settings in the Security Preferences screen, read
`the following sections.
`
`'7
`
`Setting your passer/on!
`
`Although you can keep confidential information on either a desktop com-
`puter or a PalmPilot, very few people misplace their desktop computers in
`airports or restaurants the way they can misplace their PalmPilots. That
`makes password-protecting your PalmPilot data all the more important.
`Follow these steps to set a password:
`
`1. With the Security Preferences screen visible, tap Unassigned in the
`Password box.
`
`The Password dialog box opens.
`
`If the word Assigned appears, you already have a password. If you want
`to delete your password, see the section “Deleting a forgotten pass-
`word,” later in this chapter.
`
`. Enter the password that you want to set by using Graffiti (see
`Chapter 2 for more information about entering text).
`
`The password that you enter appears in the Password dialog box, as
`shown in Figure 3—10. And don’t forget to remember your password.
`
`. Tap OK.
`
`The Password dialog box opens again, asking you to verify your password.
`
`
`
`APPL—1009 / Page 13 of 21
`
`APPL-1009 / Page 13 of 21
`
`

`

`Part I: Getting to Know Your PalmPilot
`
`
`
`
`
`Deleting a forgotten password
`It happens. You’ve been asked to supply 1,001 passwords for various
`systems, your PalmPilot is the 1,002nd, and you forgot your password. Of
`course, the easiest way to avoid this problem is simply to remember your
`password. But if you can’t, you can delete the old password, as long as you
`can turn on the power and get to the Security application.
`
`Priuote Records: 7 Studs-.17-
`'
`‘i Password 7
`7
`
`
`
`
`‘1 Enter o
`
`
`
`3‘ Eisfissrs.
`
`Figure 3-10:
`Enter your
`password :
`in the
`Password
`
`
`a If you (ssign o password, you
`
`‘ must enter it to show private
`Jrecords.
`
`dialog box.
`
`
`
`
`
`4. Re—enter the password that you entered in Step 4.
`
`The password that you enter appears again in the Password dialog box.
`
`
`%y the way, did I mention that you should remember your password?
`
`5. Tap OK.
`
`The Password dialog box closes, and the word Assigned appears in the
`Password box.
`
`1. With the Security screen visible, tap the Forgotten Password button.
`
`The Delete Password dialog box opens, bearing a stern warning that all
`the items you’ve marked Private are removed until the next HotSync
`(see Figure 3—11).
`
`. If you wish to proceed, tap Yes.
`
`After a short pause, the word Unassigned appears in the Password box.
`You can then reassign a new password — just try not to forget it this
`time, okay? Geesh!
`
`APPL-1009 / Page 14 of 21
`
`APPL-1009 / Page 14 of 21
`
`

`

`
`
`59
`
`
`
`
`
`
`
`
`
`APPL—1009 / Page 15 of 21
`
`
`
`
`igure 3-11:
`Try not to
`forget your
`
`password;
`the Security
`
`program
`
`won’t be
`amused.
`
`
`
`
`“\NG!
`git
`
`
`
`)I‘Cl dialog box.
`
`' password?
`
`
`
`Chapter 3: Making Your PalmPilot Your Own
`
`7
`
`,
`
`'
`
`7,
`
`'DeletetiIssword:
`
`,
`
`7
`
`Deleting o forgotten
`password will remove
`
`all records mo rlced
`
`Priuote- F"reuiousl5.rJ
`synchronized priuote
`records will be restored
`
`at the nth HotSync- Do
`you wish to proceed?
`
`
`
`“ F
`
`If you’ve locked down your PalmPilot by tapping Turn Off & Lock Device in
`the Security application and then forgotten your password, you’re cooked.
`You can only get back into your PalmPilot by performing a Hard Reset,
`which wipes out all the data on your PalmPilot (see Chapter 1 for more
`information on resetting your PalmPilot). You can recover all the items that
`you entered before your last HotSync by doing another HotSync. However,
`whatever you entered after the last HotSync but before you reset is gone for
`good. So, guess what you better do. .
`.
`.
`
`ppears in the
`
`
`
`Remember your darn passw’ord!
`
`Okay, this is the last time, just in case I haven’t said it enough in this section.
`
`
`
`
`
`
`
`
`
`'arious
`lSSWOl‘d. Of
`
`ember your
`5 long as you
`
`word button.
`
`arning that all
`ext HotSync
`
`’assword box.
`
`orget it this
`
`
`
`Hiding prio'ate items
`
`It may not be Saving Private Ryan, but Hiding Private Items can be heroic stuff,
`too. The main reason to mark items private is so that you can hide them from
`the prying eyes of supervisors, paparazzi, and secret agents (or if you want
`to hide all the phone numbers of your Bond girls from Ms. Moneypenny —
`but I digress).
`
`Follow these steps to hide private items:
`
`1. With the Security screen visible, tap the Hide button next to the
`words Private Records.
`
`The Hide Records dialog box opens, telling you what happens when
`you hide records (see Figure 3—12).
`
`APPL-1009 / Page 15 of 21
`
`

`

`Part l: Getting to Know Your PalmPilot
`
`
`
`
`
`Figure 3-12:
`You can
`
`hide your
`private 3
`items by
`tapping 9
`Hide in the 5
`Hide
`Records
`
`:
`
`
`.‘ Remeds marl-ted
`
`
`Pr'uute in details
`
`dialogs wiil be hidden-
`
`
`
`lfu password i5
`assigned, yam must
`enter it to sham
`
`priuute recnrds.
`
`dialog box.
`
`
`
`‘3
`
`
`
`i {uncel I
`
`
`
`One very cute feature in the PalmPilot world is the ShortCut. A ShortCut is
`really an automatic abbreviation. For example, if you write the words New
`York frequently, you may make a ShortCut named NY. Then, when you want
`to write New York, just enter the ShortCut symbol in Graffiti, which looks
`like a cursive, lowercase L, and enter the letters NY. The words New York
`appear automatically. For more about entering Graffiti ShortCuts, see
`Chapter 2.
`
`2. Tap Hide.
`
`The Hide Records dialog box Closes, and the Security screen reappears.
`The word Hide is highlighted, and your private items are hidden, as
`they should be!
`
`After you’ve hidden your private items, you may want to make them appear
`again later. Just follow the preceding steps, but tap Show rather than Hide. If
`you’ve assigned a password, PalmPilot makes you enter your password
`before revealing your private items. You can mark any item private by
`tapping the Details button and then tapping the Private check box.
`
`Setting Up Shortcuts
`
`ShortCuts can save you lots of tapping and scratching when you want to
`enter information. Personally, I like to use the time and date stamp
`ShortCuts to measure how long I’ve worked on projects, especially when I’m
`billing those projects by the hour. You can create or edit your own collection
`of ShortCuts in a jiffy.
`
`APPL—1009 / Page 16 of 21
`
`APPL-1009 / Page 16 of 21
`
`

`

`Chapter 3: Making Your PaImPilot Your Own
`
`67
`
`To access the ShortCuts screen, follow these steps:
`
`1. Tap the Applications soft button.
`
`The list of applications appears, showing icons for all the programs
`installed on your PalmPilot.
`
`2. Tap the Prefs icon.
`
`The Preferences screen appears.
`
`3. Tap the word in the upper-right corner of the screen.
`
`A pull-down list of Preferences options appears.
`4. Choose ShortCuts.
`
`The ShortCuts screen appears, listing all your current ShortCuts.
`
`Read the following sections to figure out how to add, change, or delete your
`ShortCuts.
`
`Adding a new ShortCut
`
`A collection of ShortCuts is already set up for your use when you first buy
`your PalmPilot. But to really get your money’s worth out of ShortCuts,
`create some ShortCuts of your own. Adding a new ShortCut is this simple:
`
`1. With the ShortCuts screen visible, tap New.
`
`The ShortCut Entry dialog box opens, as shown in Figure 3-13.
`
`ShortCut Entry!
`ShortCut Home:
`
`fl
`
`flit-El....................................................................
`
`, ShortCut Tent:
`
`{insertietei ...............................................
`
`
`
`Entry dialog ,
`
`
`
`
`
`
`
`
`
`
`
`
`
`:reen reappears.
`
`a hidden, as
`
`
`ke them appear
`her than Hide. If
`
`
`
`
`
`
`. A ShortCut is
`
`Figure 3-13:
`he words New
`Enter the
`name of
`
`your
`ShortCut in
`
`the first line
`ofthe
`
`ShortCut
`
`you want to
`box, and
`stamp
`enterthe
`
`necially when I’m
`1r own collection
`text in the
`
`lower area.
`
`
`when you want
`, which looks
`"ds New York
`Cuts, see
`
`r password
`)rivate by
`:k box.
`
`APPL—1009 / Page 17 of 21
`
`APPL-1009 / Page 17 of 21
`
`

`

`62 Part I: Getting to Know Your PalmPilot
`
`2. Use Graffiti to enter the ShortCut name that you want (see Chapter 2
`for more information about entering text).
`
`The text that you enter appears on the ShortCut Name line.
`
`You can also use the on-screen keyboard to enter your ShortCut name,
`but be sure that you can enter the characters that you want in Graffiti,
`because you can’t use ShortCuts from the on-screen keyboard, only
`from Graffiti.
`
`. Tap the first line of the ShortCut Text section.
`
`An insertion point appears at the point that you tap.
`
`. Enter the text of your ShortCut by using either the on—screen key-
`board or Graffiti.
`
`The text that you enter appears in the ShortCut Text section.
`
`. Tap OK.
`
`Your new ShortCut appears in the list of ShortCuts.
`
`Don't use a period as the first character of your ShortCut name. For some
`reason, ShortCuts whose names start with a period (Dot ShortCuts to
`PalmPilot programmers) do nothing useful for you and me, but they can do
`nasty things, such as erase all your data or drain your batteries. Try to stick
`to names made up of letters and numbers when creating your ShortCuts.
`Also, ShortCut names can’t contain spaces.
`
`
`
`Editing a ShortCut
`At some point, you may want to change either the name or the contents of a
`ShortCut.
`
`Follow these steps to edit a ShortCut:
`
`1. Tap the name of the ShortCut that you want to edit.
`
`The ShortCut that you tap is highlighted to show that you’ve selected
`it, as shown in Figure 3-14.
`
`2. Tap Edit.
`
`The ShortCut Entry dialog box opens.
`
`3. Select the part of the ShortCut that you want to replace.
`
`The text that you select is highlighted to show that you’ve selected it.
`
`APPL-1009 / Page 18 of 21
`
`APPL-1009 / Page 18 of 21
`
`

`

`
`
`
`
`
`Chapter 3: Making Your PaimPilot Your Own 63
`
`
`br - Breakfast
`‘di - Dinr er
`d5 - [Date Stump]
`dts - [Date and Time Stump]
`
`
`
`lu - unch
`me -l‘v‘leetin -
`'
`‘
`mini - l-l-z- Iii-riff
`ts - [Time Stump]
`
`
`
`
`1t name,
`
`Graffiti,
`
`, only
`
`
`
`
` [1 key-
`
`Hewj[ Edit Home]
`
`
`
`‘or some
`S to
`
`
`
`
`iey can do
`ortCuts.
`~
`'
`Try to stick
`_
`
`
`
`
`4. Enter the new text by using either the on-screen keyboard or Graffiti
`(see Chapter 2 for more about entering text).
`xt that you selected.
`The text that you enter replaces the te
`
`5. Tap OK.
`
`The ShortCut Entry dialog box closes. ‘
`Now your revised ShortCut is ready to use at the drop of a stylus.
`
`Deleting a ShortCut
`on know how to delete a ShortCut. Just
`If you know how to edit a ShortCut, y
`11 the section “Editing a ShortCut,”
`follow the same steps that I describe i
`lete rather than Edit. Zap! Your
`earlier in the chapter, but tap the word De
`ShortCut is long gone.
`
`