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`Delegates Corner
`Somegeneralinformation aboutareasof interest to 3GPP delegates.
`
`Information about TSGs or WGs
`
`Table of contents
`Teach yourself 3GPP
`Who can participate as a delegate?
`How do | connectto the meeting server?
`Registration and participation
`Participantlists — why are they important?
`Officials
`Change of employer, restructuring of organization, etc
`Documents area
`Contributing
`Location
`Hosting
`Invitation
`Document Numbering
`Automatic Document Numbering (ADN)
`Meeting Document Templates
`Drafting Technical Specifications and Technical Reports
`Responsible behaviour
`Feedback
`Centralized editing tools
`
`Search
`
`3GPP Website: Searchfor...
`
`Search and download specs, docs, CRs and more fram
`the GPP FTP Server:
`
`ADVANCED FTP SEARCH
`
`More news...
`
` lyth to Reality)
`
`MoBILe BROABBAND
`“MACHINE COMMUNICATIONS
`t(A-RELIABLE/LOW LATENCY
`COMMUNICATIONS
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`\
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`In the Specifications Group sectionofthis site, you will see the Structure ofthe Technical Specification Groups (TSGs). Each of
`the four TSGs is made up of several Working Groups (WGs) which deal with specific parts of the TSG's work.
`
`All of the important information and documentsrelating to each TSG or WG can be found via the homepageforthat group.
`
`Teach yourself 3GPP
`The first 3GPP methods seminar was held at ETSI headquarters in June 2009. The presentations given there are still relevant
`and are freely available from the 3GPP web site - (Click here) - Covering the following topics;
`
`3GPPIntro, Basics, Meetings, Rules, Following the work, Preparing meetings, Organizing and chairing meetings, Work Plan,
`Work items, WID improvement, Spec numbering, Drafting specs, Change Requests, Chairman's Role, Elections, Voting,
`Electronic meetings, Funding, Legal aspects.
`
`News Feeds
`
`3GPP News
`3GPP tweets
`
`The presentations were filmed - see the movie ....
`
`Who can participate as a delegate?
`Representatives of members of participating Organizational Partners (i.e. Individual Members)
`Representatives of Organizational Partners
`Representatives of Market Representation Partners.
`Representatives of Observers and Guests
`
`How do! connect to the meeting server?
`Allis revealed here.
`
`Registration and participation
`Delegates mustregister - in advance ofthe meeting - their intention to participate. Regitration is by internet, using the URL
`given in the meetinginvitation. Ensure you register underthe correct companyor other organization. See below for howto
`proceed if you change employerorif your employer restructuresits business.
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`Onarrival at the meeting venue, delegates must confirm their presence by signing the attendancelist. Unless you sign the list,
`you will not be deemedto have participated, and your organization may lose voting rights.
`
`If you have forgotten to register in advance,
`
`your name will not appear on the participation list (so you will have to addit, and your contact coordinates, manually, before signingif),
`you will not receive a delegate badge on arrival;
`you muststill register on line, even after the meeting has started
`
`Note that registering for the meeting is quite independent of booking hotel accommodation!
`
`When you register for a meeting, you will have to identify yourself, either by your ETSI On-Line account coordinates or by your
`name and email address.If you have recently changed employer,or have a new email address, OO NOT CREATE A NEW
`PERSON RECORDduringtheregistration process, but follow the link to update your existing recordfirst.
`
`By default, you will be registered as representing your employerat the meeting, as long as that employer is a 3GPP Individual
`Memberorganization.Ifyou wish to represent any other organization, select it from the appropriate list. When representing an
`organization other than your employer, at the moment you confirm your registration, an email will be automatically sent to both
`the TSG/WGSecretary and the official contact person ofthe represented organization informing them ofthefact.
`
`Participantlists — why are they important?
`Participation in TSG and WG meetings is recorded by the Support Team based on signaturesonthe participants list. An
`Individual Member organization's rightto vote in a particular group (TSG or WG) depends onits delegates’ participating - and
`being recorded as participating - in meetings of that group. ‘Your participation in a meeting is confirmed by your signing the
`attendance sheet during the course of the meeting (and updating any coordinates which may have changed). The official
`Participation record appearsin the secretary's report of the meeting, and the Individual Member organization you represent
`will acquire / maintain the right to vote at that meeting.
`
`Ifyou (or a colleague from the same organization) does not attend a group for three "ordinary" meetings, the IM will lose the
`right to vote at subsequent meetings.
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`Ifyou do not sign the participants list, you will be deemed notto have participated in the meeting!
`
`Officials
`
`Each TSG has a Chairman and upto three Vice-Chairmen who are from member organizations, and a secretary whois
`usually from the 3GPP support team. The arrangements for WGs are similar, but WGs may have a maximum of two Vice-
`Chairmen. Contactdetails of the officials can be obtained from the homepage ofthe individual TSG or WG.
`
`See the Elections section of the site for details of the imminent elections and recentresults.
`
`For more information on the election of officials; see the 3GPP Working Procedures.
`
`At the start of every meeting, the chairman shall read out the IPR text. He shall also mention the conditions of LAN andinternet
`usage (cited below).
`
`Change of employer, restructuring of organization, etc
`Ifyou change employer, you are of course no longereligible to represent the old employer, unless itis within the same group
`of companies. If the new employeris a 3GPP Individual Member (or OP, MRP,etc) you are immediately able to attend
`meetings representing that new organization.
`
`Ifa member organization restructuresitself, its delegates mayfind that they are no longer employed bytheir original
`organization. However, changes in 3GPP membership normally occur rather later, and the original memberships will persist
`for some time. Until the new structure becomesreflected in the 3GPP membership, you may continue to attend meetings
`representing your former organization.
`
`If you change employeror there is any other modification to your contact coordinates, you should immediately take steps to
`update your Person record held by 3GPP.If you have an ETSI-On-Line (EOL) account, you should update your own
`coordinates byvisiting this page and correcting your own record.If your email address has changed,you should take
`particular care to tick the check boxto force all exploderlists managed by 3GPP to be updated to reflect that new address. If
`you do nothave an EOL account, you should send an email to 3GPP Contactwith full details of your new coordinates, and
`MCCwill update the record for you.
`
`When a companyrestructures,oris involved in a take-over or merger, the company mayitself inform the appropriate OP(s)of
`the change and in due course the OPs will inform 3GPP.In this case, 3GPP will make appropriate changesto all affected
`employeesofthe organizations concerned, and delegates need take no explicit action (other than to checkthat their new
`coordinates are correctly recorded).
`
`Documents area
`
`Each TSG or WG has a Specific documents area allocated on the 3GPPftp server. This is where you will find the all meeting
`documents including invitations, agenda, reports, contributions and Change Requests relating to that group. Delegates are
`advised to download and read all documents prior to the meeting.
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`During the meeting, new documents are made avaiable on the local meeting server. The secretary may copy them to the main
`public serverfrom timeto time during the meetingiftime permits. After the end ofthe meeting, the secretary will ensure that
`the public server is brought up to date with all documents created during the meeting.
`
`Downloading meeting documents individually using HTTP is very time-consuming, and delegates are strongly encouraged to
`use FTP. Some organizations configure employees’ PCsto inhibit the use of FTP: delegates may wish to asktheir IT
`departmentto relax this restriction to enable more efficient meeting participation,
`
`Archeological note: Written contributions are referred to as TDocs (or tdocs). This is an abbreviation of “temporary document”
`and in the long-ago era ofall-paper meetings, signified that such documents’lifespan waslimited to the meeting at which they
`were presented. Following the meeting, TDocs were destroyed, If any information presented in a TDoc wasto have continuing
`validity afterwards, it had to be captured in a "permenant document" or in the meeting report. For this reason, itwas not
`legitimate for a publishable deliverable (TS or TR in 3GPP context) to use a TDoc as a reference. 3GPP has always operated
`100% electronic (0% paper) as far as contribution documents are concerned. Documents are not deleted following the
`meeting,but are retained on the public serverindefinitely. Neverthess,the term "TDoc" persists. But 3GPP has no concept of
`“permanent documents”.
`
`Contributing
`Any 3GPPIndividual Memberor OP or MRP may make a contribution to a 3GPP meeting. Each meeting invitation will contain
`details of how to register and provide contributions for that meeting. See the Meetings pages for more details.
`
`Organizations which have been granted temporary Guest or Observerstatus are not allowed to make technical contributions.
`
`Organizations which are not Individual Members of 3GPP(or are not OPs or MRPs) must not appear as the "source" of a
`technical contribution otherthan those clearly identified as Liaison Statements. There is no restriction on organizations with
`which 3GPP may exchange Liaison Statements other than outgoing LSsto the ITU, as identified in the 3GPP Working
`Procedures.
`
`Location
`
`Most 3GPP meetings are held in countries / regions in which 3GPPIndividual Members are based (Europe, North America,
`Asia.) Meeting locations tend to reflect the geographicaldiversity of the TSG and WGparticipants. Meetings may occasionally
`be hosted outside these regions by agreementof the delegates and, if necessary, the PCG.
`
`Hosting
`Any 3GPPIndividual Memberor group thereof may host a meeting. For more information on hosting requirements see here....
`
`Invitation
`
`Invitations for 3GPP meetings and the necessary logistical information are to be distributed atleast 21 days before the
`meeting to the TSG or WG membershiplist via e-mail, and also posted on the 3GPP website.
`
`You may also consult the homepagefor individual TSG or WGs where you will find the archives of past meetings, and
`information relating to any future meetings for that group.
`
`Document Numbering
`Each TSG or WG meeting has a structured numbering schemefor its documents. Delegates wishing to make contributions
`must first obtain a document numbereither from the secretary or automatically via an on-line application (see below)..
`
`Automatic Document Numbering (ADN)
`Some groups use an on-line toolfor allocating document numbers.This will be clearly stated in the meeting invitation.
`
`Meeting Document Templates
`Several templates exist for submitting contributions to meetings. These can be found on the respective meeting folder on the
`fip server, based on generic templates available in the information directory
`
`Skeleton of Technical Specification and Technical Report documents
`TS/TR presentation to TSG cover sheet
`Change Request (CR) cover sheet
`Liaison Statement (LS)
`Work Item Description (WID)
`Work Item status report
`Work Item exception sheet
`3GPP presentation
`Proxy vote form
`Visa application letter template
`Configuring WiFi access (presentation)
`
`Drafting Technical Specifications and Technical Reports
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`Use the skeleton documents provided (via the section above).
`
`Follow the guidance of the on-line rapporteurs’tutorial.
`
`Follow the drafting rules(all of them!) given in 3GPP TR 21.801.
`
`Also follow the procedural rules given in the 3GPP Working Procedures and the TSG procedures in 3GPP TR 21.900.
`
`Use common sense.If thatfails, ask your group's Support Team Project Manager.
`
`Responsible behaviour
`Delegates are reminded that they share the meeting IT resourceswith their fellow delegates. You should not abuse the
`service by using bandwidth-hogging applications such as movie downloads, streaming video, web-based gaming, etc during
`the meeting. Usethe internet service in your hotel roomsfor this!
`
`Delegates must respectthe law of the hosting country, and should notvisit prohibited internetsites.
`
`In cases of persistent abuse of the internet bandwidth, MCC mayrestrict individual's use of the service.
`
`In particular, the PCG haslaid down the following network usage conditions:
`
`1. Users shall not use the network to engagein illegal activities. This includes activities such as copyright violation, hacking,
`espionage or any otheractivity that may be prohibited by local laws.
`
`2. Users shall not engage in non-work related activities that are consume excessive bandwidth or cause significant
`degradation of the performanceof the network.
`
`Since the network is a shared resource, users should exercise some basic etiquette when using the 3GPP network ata
`meeting. itis understood that high bandwidth applications such as downloadinglarge files or video streaming might be
`required for business purposes, but delegates should be strongly discouragedin performing these activities for personal use.
`Downloading a movie or doing something in an interactive environmentfor personal use essentially wastes bandwidth that
`others need to make the meeting effective. The meeting chairman should remind end users that the network is a shared
`resource; the more one user grabs, the less there is for another. Email and its attachments already take up significant
`bandwidth (certain email programsare not very bandwidth efficient). In case of need the chair can ask the delegatesto restrict
`IT usage to things that are essentialfor the meetingitself.
`
`OYeaGaro:oe
`
`DON'T place your WiFi device in ad-hoc mode
`DON'T set up a personal hotspot in the meeting room
`DO try 802.1 1a if your WiFi device supports it
`DON'T manually allocate an IP address
`DON'Tbe a bandwidth hog by streaming video,playing online games, or downloading hugefiles
`DON'T use packet probing software which clogsthe local network (e.g., packet sniffers or port scanners)
`
`Feedback
`
`Delegates are encouraged to provide feedback on their 3GPP meeting experience via a short web-based survey. The URL of
`the survey will be made knownto participants.
`
`Centralized editing tools
`Certain TSscontain formal SDL diagrams, MSC diagrams, and tests using TTCN. These require specialist tools to edit (see
`3GPP TR 21.801 annex H.5 and annex|. These tools are expensive to purchaseorlicense, so ETSI graciously makes a
`centralized instance of the tools available for the use of 3GPP delegates.
`
`In order to use suchtools, refer to the guideline document, then contact ETSI Helpdesk to obtain a personal account.
`
`2015-10-20: New template for LSs (JMM).
`2014-06-03: additional PowerPoint skeleton added, 16:9 aspect ratio (JMM).
`2014-05-21: Hyperlink to 3GPP PowerPoint presentation updated (JMM).
`
`Page updated:
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