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`Delegates Corner
`
` Some general information about areas of interest to 3GPP delegates.
`
` Information about TSGs or WGs
`
` Table of contents
`Teach yourself 3GPP
`Who can participate as a delegate?
`How do I connect to the meeting server?
`Registration and participation
`Participant lists – why are they important?
`Officials
`Change of employer, restructuring of organization, etc
`Documents area
`Contributing
`Location
`Hosting
`Invitation
`Document Numbering
`Automatic Document Numbering (ADN)
`Meeting Document Templates
`Drafting Technical Specifications and Technical Reports
`Responsible behaviour
`Feedback
`Centralized editing tools
`
`Search
`
`3GPP Website: Search for...
`
`Search and download specs, docs, CRs and more from
`the 3GPP FTP Server:
`
`ADVANCED FTP SEARCH
`
`More news...
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`News Feeds
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`3GPP News
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`3GPP tweets
`
`In the Specifications Group section of this site, you will see the Structure of the Technical Specification Groups (TSGs). Each of
`the four TSGs is made up of several Working Groups (WGs) which deal with specific parts of the TSG’s work.
`
`All of the important information and documents relating to each TSG or WG can be found via the homepage for that group.
`
` Teach yourself 3GPP
`
`The first 3GPP methods seminar was held at ETSI headquarters in June 2009. The presentations given there are still relevant
`and are freely available from the 3GPP web site (Click here) Covering the following topics;
`
`3GPP Intro, Basics, Meetings, Rules, Following the work, Preparing meetings, Organizing and chairing meetings, Work Plan,
`Work items, WID improvement, Spec numbering, Drafting specs, Change Requests, Chairman’s Role, Elections, Voting,
`Electronic meetings, Funding, Legal aspects.
`
`The presentations were filmed see the movie ....
`
` Who can participate as a delegate?
`
`Representatives of members of participating Organizational Partners (i.e. Individual Members)
`Representatives of Organizational Partners
`Representatives of Market Representation Partners.
`Representatives of Observers and Guests
`
` How do I connect to the meeting server?
`
`All is revealed here.
`
` Registration and participation
`
`Delegates must register in advance of the meeting their intention to participate. Regitration is by internet, using the URL
`given in the meeting invitation. Ensure you register under the correct company or other organization. See below for how to
`proceed if you change employer or if your employer restructures its business.
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`SAMSUNG 1018-0001
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`On arrival at the meeting venue, delegates must confirm their presence by signing the attendance list. Unless you sign the list,
`you will not be deemed to have participated, and your organization may lose voting rights.
`
`If you have forgotten to register in advance,
`
`your name will not appear on the participation list (so you will have to add it, and your contact coordinates, manually, before signing it);
`you will not receive a delegate badge on arrival;
`you must still register on line, even after the meeting has started.
`
`Note that registering for the meeting is quite independent of booking hotel accommodation!
`
`When you register for a meeting, you will have to identify yourself, either by your ETSI OnLine account coordinates or by your
`name and email address. If you have recently changed employer, or have a new email address, DO NOT CREATE A NEW
`PERSON RECORD during the registration process, but follow the link to update your existing record first.
`
`By default, you will be registered as representing your employer at the meeting, as long as that employer is a 3GPP Individual
`Member organization. If you wish to represent any other organization, select it from the appropriate list. When representing an
`organization other than your employer, at the moment you confirm your registration, an email will be automatically sent to both
`the TSG/WG Secretary and the official contact person of the represented organization informing them of the fact.
`
` Participant lists – why are they important?
`
`Participation in TSG and WG meetings is recorded by the Support Team based on signatures on the participants list. An
`Individual Member organization’s right to vote in a particular group (TSG or WG) depends on its delegates’ participating and
`being recorded as participating in meetings of that group. Your participation in a meeting is confirmed by your signing the
`attendance sheet during the course of the meeting (and updating any coordinates which may have changed). The official
`participation record appears in the secretary’s report of the meeting, and the Individual Member organization you represent
`will acquire / maintain the right to vote at that meeting.
`
`If you (or a colleague from the same organization) does not attend a group for three "ordinary" meetings, the IM will lose the
`right to vote at subsequent meetings.
`
`If you do not sign the participants list, you will be deemed not to have participated in the meeting!
`
` Officials
`
`Each TSG has a Chairman and up to three ViceChairmen who are from member organizations, and a secretary who is
`usually from the 3GPP support team. The arrangements for WGs are similar, but WGs may have a maximum of two Vice
`Chairmen. Contact details of the officials can be obtained from the homepage of the individual TSG or WG.
`
`See the Elections section of the site for details of the imminent elections and recent results.
`
`For more information on the election of officials; see the 3GPP Working Procedures.
`
`At the start of every meeting, the chairman shall read out the IPR text. He shall also mention the conditions of LAN and internet
`usage (cited below).
`
` Change of employer, restructuring of organization, etc
`
`If you change employer, you are of course no longer eligible to represent the old employer, unless it is within the same group
`of companies. If the new employer is a 3GPP Individual Member (or OP, MRP, etc) you are immediately able to attend
`meetings representing that new organization.
`
`If a member organization restructures itself, its delegates may find that they are no longer employed by their original
`organization. However, changes in 3GPP membership normally occur rather later, and the original memberships will persist
`for some time. Until the new structure becomes reflected in the 3GPP membership, you may continue to attend meetings
`representing your former organization.
`
`If you change employer or there is any other modification to your contact coordinates, you should immediately take steps to
`update your Person record held by 3GPP. If you have an ETSIOnLine (EOL) account, you should update your own
`coordinates by visiting this page and correcting your own record. If your email address has changed, you should take
`particular care to tick the check box to force all exploder lists managed by 3GPP to be updated to reflect that new address. If
`you do not have an EOL account, you should send an email to 3GPP Contact with full details of your new coordinates, and
`MCC will update the record for you.
`
`When a company restructures, or is involved in a takeover or merger, the company may itself inform the appropriate OP(s) of
`the change and in due course the OPs will inform 3GPP. In this case, 3GPP will make appropriate changes to all affected
`employees of the organizations concerned, and delegates need take no explicit action (other than to check that their new
`coordinates are correctly recorded).
`
` Documents area
`
`Each TSG or WG has a specific documents area allocated on the 3GPP ftp server. This is where you will find the all meeting
`documents including invitations, agenda, reports, contributions and Change Requests relating to that group. Delegates are
`advised to download and read all documents prior to the meeting.
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`SAMSUNG 1018-0002
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`During the meeting, new documents are made avaiable on the local meeting server. The secretary may copy them to the main
`public server from time to time during the meeting if time permits. After the end of the meeting, the secretary will ensure that
`the public server is brought up to date with all documents created during the meeting.
`
`Downloading meeting documents individually using HTTP is very timeconsuming, and delegates are strongly encouraged to
`use FTP. Some organizations configure employees’ PCs to inhibit the use of FTP: delegates may wish to ask their IT
`department to relax this restriction to enable more efficient meeting participation.
`
`Archeological note: Written contributions are referred to as TDocs (or tdocs). This is an abbreviation of "temporary document"
`and in the longago era of allpaper meetings, signified that such documents’ lifespan was limited to the meeting at which they
`were presented. Following the meeting, TDocs were destroyed. If any information presented in a TDoc was to have continuing
`validity afterwards, it had to be captured in a "permenant document" or in the meeting report. For this reason, it was not
`legitimate for a publishable deliverable (TS or TR in 3GPP context) to use a TDoc as a reference. 3GPP has always operated
`100% electronic (0% paper) as far as contribution documents are concerned. Documents are not deleted following the
`meeting, but are retained on the public server indefinitely. Neverthess, the term "TDoc" persists. But 3GPP has no concept of
`"permanent documents".
`
` Contributing
`
`Any 3GPP Individual Member or OP or MRP may make a contribution to a 3GPP meeting. Each meeting invitation will contain
`details of how to register and provide contributions for that meeting. See the Meetings pages for more details.
`
`Organizations which have been granted temporary Guest or Observer status are not allowed to make technical contributions.
`
`Organizations which are not Individual Members of 3GPP (or are not OPs or MRPs) must not appear as the "source" of a
`technical contribution other than those clearly identified as Liaison Statements. There is no restriction on organizations with
`which 3GPP may exchange Liaison Statements other than outgoing LSs to the ITU, as identified in the 3GPP Working
`Procedures.
`
` Location
`
`Most 3GPP meetings are held in countries / regions in which 3GPP Individual Members are based (Europe, North America,
`Asia.) Meeting locations tend to reflect the geographical diversity of the TSG and WG participants. Meetings may occasionally
`be hosted outside these regions by agreement of the delegates and, if necessary, the PCG.
`
` Hosting
`
`Any 3GPP Individual Member or group thereof may host a meeting. For more information on hosting requirements see here....
`
` Invitation
`
`Invitations for 3GPP meetings and the necessary logistical information are to be distributed at least 21 days before the
`meeting to the TSG or WG membership list via email, and also posted on the 3GPP website.
`
`You may also consult the homepage for individual TSG or WGs where you will find the archives of past meetings, and
`information relating to any future meetings for that group.
`
` Document Numbering
`
`Each TSG or WG meeting has a structured numbering scheme for its documents. Delegates wishing to make contributions
`must first obtain a document number either from the secretary or automatically via an online application (see below)..
`
` Automatic Document Numbering (ADN)
`
`Some groups use an online tool for allocating document numbers. This will be clearly stated in the meeting invitation.
`
` Meeting Document Templates
`
`Several templates exist for submitting contributions to meetings. These can be found on the respective meeting folder on the
`ftp server, based on generic templates available in the information directory
`
`Skeleton of Technical Specification and Technical Report documents
`TS/TR presentation to TSG cover sheet
`Change Request (CR) cover sheet
`Liaison Statement (LS)
`Work Item Description (WID)
`Work Item status report
`Work Item exception sheet
`3GPP presentation
`Proxy vote form
`Visa application letter template
`Configuring WiFi access (presentation)
`
` Drafting Technical Specifications and Technical Reports
`
`SAMSUNG 1018-0003
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`Use the skeleton documents provided (via the section above).
`
`Follow the guidance of the online rapporteurs' tutorial.
`
`Follow the drafting rules (all of them!) given in 3GPP TR 21.801.
`
`Also follow the procedural rules given in the 3GPP Working Procedures and the TSG procedures in 3GPP TR 21.900.
`
`Use common sense. If that fails, ask your group’s Support Team Project Manager.
`
` Responsible behaviour
`
`Delegates are reminded that they share the meeting IT resources with their fellow delegates. You should not abuse the
`service by using bandwidthhogging applications such as movie downloads, streaming video, webbased gaming, etc during
`the meeting. Use the internet service in your hotel rooms for this!
`
`Delegates must respect the law of the hosting country, and should not visit prohibited internet sites.
`
`In cases of persistent abuse of the internet bandwidth, MCC may restrict individual’s use of the service.
`
`In particular, the PCG has laid down the following network usage conditions:
`
`1. Users shall not use the network to engage in illegal activities. This includes activities such as copyright violation, hacking,
`espionage or any other activity that may be prohibited by local laws.
`
`2. Users shall not engage in nonwork related activities that are consume excessive bandwidth or cause significant
`degradation of the performance of the network.
`
`Since the network is a shared resource, users should exercise some basic etiquette when using the 3GPP network at a
`meeting. It is understood that high bandwidth applications such as downloading large files or video streaming might be
`required for business purposes, but delegates should be strongly discouraged in performing these activities for personal use.
`Downloading a movie or doing something in an interactive environment for personal use essentially wastes bandwidth that
`others need to make the meeting effective. The meeting chairman should remind end users that the network is a shared
`resource; the more one user grabs, the less there is for another. Email and its attachments already take up significant
`bandwidth (certain email programs are not very bandwidth efficient). In case of need the chair can ask the delegates to restrict
`IT usage to things that are essential for the meeting itself.
`
`1. DON’T place your WiFi device in adhoc mode
`2. DON’T set up a personal hotspot in the meeting room
`3. DO try 802.11a if your WiFi device supports it
`4. DON’T manually allocate an IP address
`5. DON’T be a bandwidth hog by streaming video, playing online games, or downloading huge files
`6. DON’T use packet probing software which clogs the local network (e.g., packet sniffers or port scanners)
`
` Feedback
`
`Delegates are encouraged to provide feedback on their 3GPP meeting experience via a short webbased survey. The URL of
`the survey will be made known to participants.
`
` Centralized editing tools
`
`Certain TSs contain formal SDL diagrams, MSC diagrams, and tests using TTCN. These require specialist tools to edit (see
`3GPP TR 21.801 annex H.5 and annex I. These tools are expensive to purchase or license, so ETSI graciously makes a
`centralized instance of the tools available for the use of 3GPP delegates.
`
`In order to use such tools, refer to the guideline document, then contact ETSI Helpdesk to obtain a personal account.
`
`
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`20151020: New template for LSs (JMM).
`20140603: additional PowerPoint skeleton added, 16:9 aspect ratio (JMM).
`20140521: Hyperlink to 3GPP PowerPoint presentation updated (JMM).
`
`Page updated:
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`FULL MEETING CALENDAR
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`ABOUT RELEASES
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`BROWSE TECHNOLOGIES
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`GERAN
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`70
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`Nanjing
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`2327 May 2016
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`Release 14
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`LTEAdvanced
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`SAMSUNG 1018-0004
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`Carrier Aggregation Explained
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`The Evolved Packet Core
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`©3GPP 2016
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`SAMSUNG 1018-0005