VocalChat
`
`User’s Guide
`
`Version 2.0
`
`(c) Copyright 1994, VocalTec Inc.
`
`All Rights Reserved
`
`GUIDELO1,nOC 5/13/94
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`SONY EXHIBIT 1023- Page 1
`SONY EXHIBIT 1023- Page 1
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`
`
`User’s Guide
`
`Version 2.0
`
`(c) Copyright 1994, VocalTec Inc.
`
`All Rights Reserved
`
`GUIDELO1,nOC 5/13/94
`
`
`
`
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`SONY EXHIBIT 1023- Page 1
`SONY EXHIBIT 1023- Page 1
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`VOCALCHAT USER’S GUIDE
`
`;
`i
`i
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`Information in this documentis subject to change without notice. No part of this document may be reproduced or
`transmitted in any form or by any means,electronic or mechanical, for any purpose, without the express written
`permission of VocalTec Inc.
`
`©1994 VocalTec Inc. All rights reserved.
`
`TRADEMARKS AND COPYRIGHTS
`
`VocalTec, VocalChat, and CAT are trademarks of VocalTec Ltd.
`
`IBMis a registered trademark of IBM Corp.
`Windows and Windows for Workgroups are registered trademarks of Microsoft Corp.
`
`NetWareis registered trademark of Novell, Inc.
`
`VOCALTEC INC.
`
`U.S. Headquarters
`157 Veterans Drive
`
`Northvale, NJ 07647
`
`Tel: 201-768-9400
`Fax: 201-768-8893
`
`
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`SONY EXHIBIT 1023- Page 2
`SONY EXHIBIT 1023- Page 2
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`- Contents
`
`Introducing VocalChat
`
`Getting Started
`
`Introduction
`Introduction
`
`Chapter1
`
`Network and System Requirements
`
`Installing VocalChat
`
`Chapter 2 Using VocalChat
`Starting and Quitting VocalChat
`
`Starting VocalChat
`Quitting VocalChat
`
`The VocalChat Window
`
`On-Line Help
`
`Talking with a Network User
`
`Making a Call
`Conversation
`
`Disconnecting Calls and Conversations
`Receiving a Call
`Automatic Confirmation Mode
`
`Using the Quick-Dial buttons
`
`
`
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`
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`Setting a Quick-Dial Button
`Using the Quick-Dial Button Shortcut
`A Closer Look at the Address Book
`Changing Your Address Book User Information
`Setting a Custom Name for a User’s Quick-Dial button
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`Broadcasting
`
`Broadcasting to All Network Users
`Broadcasting to a Network Group
`Receiving a Broadcast
`Blocking Broadcasts
`
`Setting the Volume Level
`
`Chapter 3
`
`The Voice Box
`
`Whatis the Voice Box?
`
`Leaving Voice Messages
`Leaving a Voice Message on a User's Voice Vox
`Recording and Sending a VoiceFile to a User
`Automatic Answering
`Turning On the Auto-Answer mode
`Setting the Automatic Answering Time
`The Voice Box Preferences
`
`The Voice Box Browser
`
`The Voice Box Browser Window
`
`Playing Back Voice Messages
`Playing All Messages in a Folder
`Piaying All New Messagesin a Folder
`Piaying Back a Single Message
`Moving and Deleting Voice Messages
`Saving the Selected Message as a WAVFile
`Using Folders
`
`Setting the Current Folder
`Clearing the Current Folder
`Creating a New Folder
`Deleting a Folder
`Setting the Personal Folders Directory
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`SONY EXHIBIT 1023- Page 4
`SONY EXHIBIT 1023- Page 4
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`Fine-tuning Voice Activation: Audio Options
`The Manual Activation Mode
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`Software Compression
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`Multitasking with VocalChat
`
`The VocalChat Window Preferences
`
`Setting Hot Keys
`Working with VocalChat in Minimized Form
`
`Audio Indications
`
`Message Log
`
`Reference
`
`VocalChat Menu Commands
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`Voice Box Browser Menu Commands
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`VocalChat Tool Bar Commands
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`Voice Box Browser Tool Bar Commands
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`VocalChat Keyboard Shortcuts
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`Voice Box Browser Keyboard Shortcuts
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`Quick-Dial Button Modes
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`Minimized leon Modes
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`Chapter 5
`
` eeoeecae
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`Setting the Outgoing Message
`
`Playing the OGM
`Setting Another WAV File as the OGM
`Recording a New OGM
`Saving the OGM as a WAV File
`
`VocalChat as an Office Dictation System
`
`Using VocalChat as a Dictation System
`
`Chapter 4
`
`Fine-Tuning VocaiChat
`Manual and Voice Activation
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`SONY EXHIBIT 1023- Page 5
`SONY EXHIBIT 1023- Page 5
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`ngortt
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`Introducing VocalChat
`
`Introducing VocalChat
`
`Welcometo VocalChat, the first Windowsapplication that allowsreal time vocal
`communication and voice messaging between network users who have a speaker, a
`microphone and any Windows-compatible sound board.
`
`Here are a few reasons why VocalChatis perfect for you:
`
`Communicate in your own voice=With VocalChat, users communicate with their own
`live voice. No need to read long text messagesortry to struggle through unintelligible
`computerized voice. VocalChat communicates clear real time voice over the network. It
`was designed to maximize the sound quality of existing Windows compatible audio
`devices, turning out the best sound your audio device can produce.
`
`=VocalChat supports two-way
`It has all the communication options you need
`conversation between any two users on the network, or a one-way broadcast by one user
`to all other users, or to a network group. You can exchange voice messages with other
`network users and set an outgoing message for users who call you when you are away
`or busy.
`
`it’s incredibly easy to use=VocalChatfully exploits of the Windowsgraphic
`interface. Calling and talking to a user takes a simple mouse click. Customizable Quick-
`Dial buttons serve as your digital phone book to the networkusers. A unique “voice
`activation” interface recognizes when youstart or stop talking, allowing hands-free
`operation. A dynamic minimized icon mode and hot keys allow for easy multitasking
`with other applications.
`
`Each of the network users has a personal
`A Voice Box that’s easier than Voice mail
`Voice box. Users can leave voice messages of any length on any user's voice box. An
`answering machine feature automatically directs callers to the Voice Box when you are
`away or busy, and greets them with a personalized message which you can record in
`seconds. A powerful browserlets you listen to new voice messages, and organize them
`inaflexible folder system. Voice mail was neverthis easy!
`
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`SONY EXHIBIT 1023- Page 6
`SONY EXHIBIT 1023- Page 6
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`2
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`Getting Started
`
`Getting Started
`
`The VocalChat User's Guide is divided into the following parts:
`
`m@ Chapter 1: Introduction Describes the main VocalChat features andspecifies th
`minimum network and system requirements. Instructs you how to install VocalCh;
`
`Start VocalChat. Learn about the VocalChat windo
`Chapter 2: Using VecalChat
`and interface. Talk with other users over the network, and broadcast to network
`users or groups. Access network users with the Address Book and Quick-Dial
`buttons.
`
`The VocalChat User's Guide includesall the information you need in orderto use
`VocalChat. All the features, functions and commandsare covered in detail. If you
`prefer to begin immediately, we suggestthat you first install and run the VocalChat
`Tutorial, which is included on a separate diskette. The Tutorial is a good way to learn
`the VocalChatbasics. In addition, full on-line help is readily available from within
`VocalChat,letting you learn the program while youuseit.
`
`
`
`
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`Leave and receive voice messages. Lear to use the
`Chapter 3: The Voice Box
`Voice Box browser, and to set the Automatic Answering mode.
`
`Fine-tune VocalChat to your unique needswi
`Chapter 4: Fine-tuning VocalChat
`the manyoptions which VocalChat provides. Learn how to use VocalChatin the .
`background while working on other applications.
`
`Chapter 5: Reference Contains concise descriptions of menuand toolbar
`commandsand of the Quick Dial button modes, for quick reference.
`
`SONY EXHIBIT 1023- Page 7
`SONY EXHIBIT 1023- Page 7
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` gaLAESteTODSELSNRSORTT:
` ‘een
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`Introduction
`Network and System Requirements
`
`Installation
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`SONY EXHIBIT 1023- Page 8
`SONY EXHIBIT 1023- Page 8
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` 4 I
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`Introduction
`
`ntroduction
`
`VocalChatis a unique office voice communications system. It works side by side w:
`traditional communication systems, such as phones, PBXs and intercoms,andlets us:
`talk or leave voice messages over the network. With VocalChat, there are fewer
`:
`occupied phonelines, less overload, and lower expenses. VocalChatis mucheasier to
`install and use, and significantly less expensive than existing voice-mail systems.
`VocalChat doesn’t require additional hardware: all you needto do is instal] VocalCh;
`on your network, run the quick user installation for each user, and connect audio
`devices to the workstations. VocalChat doesn’t interfere with work on other
`applications: you only notice it's there when you needit.
`
` Twasided conversation
`
`|
`
`
`
`VocalChat transmits voice across the network from one workstation to another. The
`number of conversations and broadcasts that can take place at any one timeis limited
`only by available network resources, although only two users can participate in one
`conversation. VocalChat maximizes the sound quality on each of the systems and
`supports different sound formats on different systems. Any Windows compatible sound
`board can be used.
`
`
`
`
`VocalChat supports the following real-time voice communication options:
` © Two-way natural voice conversation between any two users on the network.
` e One-way global voice broadcastto all the network segmentusers.
`
`
`
`One-wayvoice broadcast to a network group or workgroup (only on Novell
`NetWare or Microsoft Windows for Workgroups).
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`SONY EXHIBIT 1023- Page 9
`SONY EXHIBIT 1023- Page 9
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`5
`Introduction
`ad,
`
`Otheroptions include real-time software compression, hot keys for remote control, and
`full functionality while in minimized mode. A powerful voice-activation interface
`makes conversation easy, and enables hands-free operation.
`
`Jn additionto real-time voice communication, VocalChat provides full support for voice
`messaging between network users. Each of the VocalChat users can have a server-based
`Voice Box and users can leave voice messages on the Voice Box of any other user, even
`whenthe user is away and his system is not working.
`
`Voice Messaoe
`
`‘atders
`
`sirengoes
`
`VocalChat supports the followingvoice messaging options:
`
`All the users who have VocalChatinstalled are registered in VocalChat's Address Book.
`The Address Book contains each user’s name, phone number, E-mail address and other
`information. The VocalChat users can open the Address Book by clicking on a tool bar
`button, and access any of the userslisted. A direct listing of all the network users is
`providedas an optional way of accessing them. Theuser can also set Quick-Dial buttons
`to represent frequently accessed users and groups,andcall or leave them a voice
`message with one mouseclick.
`
`
`
`
`
`Record a voice message on the fly onto another user's Voice Box.
`
`Record and senda voicefile to the Voice Box of one or more users. Thefile can be
`any soundfile in the standard Windows WAVformat.
`
`The Automatic Answering mode directs VocalChatcallers to a user's Voice Box
`when he is away or busy, and lets them leave a voice message onit.
`
`SONY EXHIBIT 1023- Page 10
`SONY EXHIBIT 1023- Page 10
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`6
`
`Introduction i
`
`
`Thedifferent Voice Boxes are located in the VocalChatPest Office, which is
`created during installation, and which also includes the Address Book.
`
`
`The Automatic Answering mode, which automatically directs callers to your Voice
`
`Box when youare not available, can be toggled on by clicking a tool bar icon, or
`
`automatically triggered after a caller has been ringing you for a numberof
`
`seconds.
`
`
`With VocalChat’s Automatic Answering mode, you get some unique features that
`you will not see in other voice-mail systems. Users whocall you when you are
`
`awayor busy hear a personalized message recorded by you. You can easily record
`
`a new outgoing personalized message, or choose one from a set of messages you
`
`recorded beforehand.It works just like an answering machine.It is also possible to
`
`hear the voice messages while they are being recorded into your Voice Box.
`
`
`Messages can be played back with the easy to use Voice Box browser, whichis a
`full-blown separate application. It can be accessed from within VocalChat or
`
`directly from the Program Manager. All the messages can be played sequentially
`
`or separately. Playbackis controlled by familiar tape recorder-like buttons: play,
`
`stop, pause, rewind and fast forward. Important messages can be copied intoaset
`
`of personal folders and organized by subject or date. The personal folders can be
`
`in the Post Office directory, or in any directory that you desire.
`
`
`The Voice Box browser can do even more:it lets you turn VocalChatinto a full-
`blown dictation system!. You can use hot keys to play back a dictation you
`
`received as a voice file from another user, while typing it in a word processor or
`
`spreadsheet.
`
`
`
`SONY EXHIBIT 1023- Page 11
`SONY EXHIBIT 1023- Page 11
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`
`
`Introduction
`
`7
`
`Network and System Requirements
`
`Before starting, take a minute to make sure your network and system meet the minimum
`requirements needed to run VocalChat.
`
`
`
`A compatible microphone, handset, or headset
`
`For detailed information on the networks supported by
`Further Information
`VocalChat, and on howto install, set up and use VocalChat on your network,refer to
`the VocalChat Information Help file, which appears as an icon in your VocalChat Program
`Manager group. You can read it on screen,or print out relevant topics.
`
`Supported Networks:
`
`e Novell NetWare 2.x or higher
`
`Microsoft Windows for Workgroups
`
`TCP/IP
`
`Other networks that use the NetBIOS or IPX protocols
`
`Your system must have the following minimum configuration:
`
`@
`
`386SX or higher IBM-compatible computer
`
`4 MB RAM
`
`Windows3.1 or higher
`
`A Windows-compatible sound board
`A compatible speaker or earphones
`
`
`
`app
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`SONY EXHIBIT 1023- Page 12
`SONY EXHIBIT 1023- Page 12
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`8
`
`
`
`
`introduction
`
`installing VocalChat
`
`You have the following installation options:
`
`Installs the VocalChat program files, directories and sound
`@ Server installation
`indication files on a network drive,for all network users. Creates the VocalChat Post
`Office and Address Book.
`
`@ User Installation Creates a VocalChat program manager group and an INI file
`with the user's individual preferences, and directs the workstation to the server or
`workstation drive that holds the VocalChat program files and directories. Also
`updates the Address Book to include the user and user information, and creates a
`Voice Box directory for him,if he so desires.
`
`For more information on theinstallation and setup options, refer
`Further Information
`to the Networks Information document in your VocalChat Program Manager group.
`
`To install VocalChat on your system
`
`1
`
`Insert the VocalChat Disk in drive A.
`
`2 Start Windowsby typing "WIN"and pressing [Fr],
`
`3 Choose RUN from the Program Manager FILE menu.
`
`4 Type "A: \SETUP"in the commandline box andpress [Ene].
`
`5 Follow the installation instructions on the screen.
`
`
`
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`
`
`
`
` ——————kk;—E—K*<*_——_£
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`SONY EXHIBIT 1023- Page 13
`SONY EXHIBIT 1023- Page 13
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`
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`Setting the Volume Level OpAR
`
`
`
`awaes
`See
`
`ve
`
`Chapter Contents
`
`Starting and Quitting VocalChat
`The VocalChat Window
`Getting On-line Help
`Talking with a Network User
`Using the Quick-Dial Buttons
`The Address Book
`Broadcasting
`
`
`
`aermreinic
`
`SONY EXHIBIT 1023- Page 14
`SONY EXHIBIT 1023- Page 14
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`10
`
`Using VocalChat
`
`
`Starting and Quitting VocalChat
`
`1° Switch to the Program Manager window.
`
`2 Open the program group that contains the VocalChaticon.
`
`3 Do one ofthe following:
`
` ® Double-click the VocalChaticon.
`
`e
`
`Usethe arrow-keysto select the VocalChat icon, and the
`
`key to start it.
`
`After installing VocalChat on your system, the Setup program creates a VocalChat
`program group.In this group are the VocalChat and the Voice Box browser icons.
`
`
`Starting VocalChat
`
`
`
`
`C7—VocalChat icon
`VocalChat
`
`
`Quitting VocalChat
`
`
`
`
`
`When you quit VocalChat, the Quick-Dial setup, preferences and the audio options
`settings are automatically saved to disk. Note that the Voice Box browser, if open, does4
`not close when you exit VocalChat.
`
`
`
`
`3
`
`
`e From the Chat menu, choose Exit.
`
`Do one of the following:
`
`Press [at}+[F4].
`
`Double-click the Control-menu box in the upper-left corner of the VocalChat
`window.
`
`SONY EXHIBIT 1023- Page 15
`SONY EXHIBIT 1023- Page 15
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` Using VocalChat 11
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`The VocalChat Window
`
`When you open VocalChat, the VocalChat window appears asit was the last time you
`usedit. It includes a menu bar, a tool bar, a message line, a Quick-Dial button panel
`and a status bar.
`
`Message line
`
`reference in the Message Log.
`
`‘The menubar is used to access all the VocalChat commands. Some menu items are
`options which can be turned on or off. Options which are on have a check mark next to
`them. Someitems lead to dialog boxes, which are used for more complex operations.
`Thetool har buttons give quick access to the important commands and options. Tool bar
`options which are toggled on are highlighted in white. On-line descriptions pop up
`when your pointer pauses over a tool bar button.
`
`
`
`
`
`Status bar
`
`Quick-Dial buttons
`
`The message line displays information about current status, commands being carried out
`and problems. All the messages displayed on the message line are stored for later
`
`
`
`SONY EXHIBIT 1023- Page 16
`SONY EXHIBIT 1023- Page 16
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`12
`
`Using VocalChat
`
`Quick-Dial button when not in use
`
`The Quick-Dial buttons are used as a computerized phone book. Each of the buttons can
`be set to represent a network user or group. Once a button has beenset to represent a
`user, it takes just a mouse click on the button to call the user or leave him a voice
`message. Choosing a Quick-Dia] button with the right mouse button producesa pull-
`down menufor the button, which can be used to manipulateit, or to set it to represent
`another user. The Quick-Dial buttons are interactive. Throughout conversation or
`messageleaving, the graphical image on the button changes to indicate the current
`mode. When you talk or leave a messageto a user that is not represented by one ofthe
`buttons, the bottom-right button (called the wild-card button) is used for interaction.
`
`
`
`Quick-Dial button during interaction
`
`The status bar shows the currentstatus, indicating network information inputor output,
`and the audio level. The volume slider, which is also located in the Status bar,is used to
`set the volume level of connected audio devices whose volumelevel is software
`controllable.
`
`
`go) Vode vorLevi |
`
`Network input/output
`
`Volume slider
`
`Audio level
`
`
`
`SONY EXHIBIT 1023- Page 17
`SONY EXHIBIT 1023- Page 17
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`
`
`VocalChatincludes extensive on-line help which you can access with one keystroke.It
`includes both reference information and step-by-step instructions for all the VocalChat
`commands. In addition to the VocalChat Help, two other Help files are available: a
`separate Help for the Voice Box browser, and the Troubleshooting Help, which gives
`instant solutions to different problems you might encounter while setting up or using
`VocalChat. It includes explanations of all the VocalChat problem and error messages.
`Both of these Helps can be accessed directly, or from within the VocalChat Help.
`
`
`
`Getting Help
`
`® Choose Contents from the Help menu, or press [1].
`
`The VocalChat Help index appears. If a dialog box was open, specific help for it
`appears.
`
`Searching for a specific Help topic
`
`Choose Search from the Help menu, or choose the Search button in the Help
`window).
`
`The Search dialog box opens.
`
`Choose a subject and press[Enter].
`
`Therelevant topics for this subject appear.
`
`Choosea topic and press [Ener~,
`
`~ Accesing the Troubleshooting Help
`
`® Choose Troubleshooting from the Help menu (or double click on the
`Troubleshooting icon in the VocalChat Program Manager group).
`. The Troubleshooting Help menu appears.
`
`Using VocalChat
`
`13
`
`
`
`
`
`
`SONY EXHIBIT 1023- Page 18
`SONY EXHIBIT 1023- Page 18
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`
`
`14~~Using VocalChat
`
`Talking with a Network User
`
`Making a Call
`
`1
`
`Select Call from the Chat menu,or click on the tool bar Call button.
`
`You can use VocalChatto call and talk with any user on your network who has a sound 4
`board and VocalChatrunning.
`4
`
`
`
`Glick on the Call button
`
`The Address Book opens up.
`
`2 For now,just select a user from the user list, and choose "OK".
`
`Address Book userlist
`
`SONY EXHIBIT 1023- Page 19
`SONY EXHIBIT 1023- Page 19
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`
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`Using VocaiChat
`
`715
`
`Calling a user
`
`Onthe other user’s VocalChat, a Quick-Dial button representing you starts
`ringing. He can answer yourcall by clicking on this button.
`
`If yourcall is answered, you will be able to talk with the other user.It is also
`possible that one of the following messages will be displayed on the message line:
`
`A message appears on the message line, accompanied by a dialing sound,
`indicating that the call is in progress. One of the Quick-Dial buttons depicts an
`animated hand knocking on a door. This button will be used for interaction with
`the user. If one of the buttonsis already set to represent the user,it will be used.If
`noneis set, the Wild Card button (bottom-right button on the Quick-Dial buttons
`panel) will be used.
`
`
`
`
`
`e BUSY=Theotheruser is already engaged in a VocalChat conversation.
`
`Theotheruser has switched his VocalChat to Auto-Answer
`e VOICEBOX
`mode,oris not available. If a user does not answera call, it is directed to his
`Voice Box after a few seconds. His personalized message is played, and you
`can either leave a message, or disconnect.
`
`earnest
`reeee
`
`SONY EXHIBIT 1023- Page 20
`SONY EXHIBIT 1023- Page 20
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`
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`16
`
`Using VocalChat
`
`Conversation
`
`A conversation starts when contact is established between two users. The message
`“CONNECTED!” appears on the messageline.
`
`During a conversation, the two users must take turns speaking. They cannot both
`speak at the same time.
`
`There are three modes: Speak, Idle, and Listen. The user's button changesits imagel
`according to the current mode, and the current mode is displayed on the message -
`
`
`
`Speak Indicator
`The window's title shows the nameof the user you are talking with. If the
`VocalChat window is in minimized form, the minimized icon functions like a
`Quick-Dial button, and the other user's name is shown below it.
`
`When Speak mode is on, what you say is transmitted to the other user. When
`Listen mode is on, you hear what the otheruser is saying. When Idle modeis on,|4
`nobodyis currently speaking.
`4
`
`VocalChat uses its Voice-Activation interface to recognize when youare
`speaking, and automatically transmits what you say to the otheruser,if he is not
`speaking.
`
`Whenever you can speak, the VocalChatlogo on the Status bar changesto the
`Speak Indicator.
`
`© epeck
`
`
`
`SONY EXHIBIT 1023- Page 21
`SONY EXHIBIT 1023- Page 21
`
`
`
`Using VocalChat 17
`
`Once you are connected to another user:
`
`Speak.
`
`Any soundregistered on your audio device activates Speak mode, and is heard on
`the other user's system.
`
`When youare finished speaking (that is, when VocalChat recognizes that you are
`silent) Idle mode is automatically activated,
`
`
`
`For more information on making a conversation while working
`Further information
`on another application, see Chapter 4, Multitasking with VocalChat. If VocalChat does not
`seem to respond correctly to your voice, sce Fine-tuning Voice Activation: the Audio Options
`in Chapter 4, Manual and Voice Activation.
`
`Whenthe other user is speaking, the button changes to Listen mode.
`
`Whenthe other user has finished speaking, the button changes back to [dle mode.
`
`You can then respond by speaking again.
`
`Conversation can also be conducted manually, by clicking the user's Quick-Dial button
`to start speaking, then clicking it again to retum to Idle mode.In this wayit is also
`possible to burst in and start speaking even when in Listen mode.
`
`SONY EXHIBIT 1023- Page 22
`SONY EXHIBIT 1023- Page 22
`
`
`
`18
`
`Using VocalChat
`
`Disconnecting Calls and Conversations
`
`To disconnect a call or conversation
`
`Do one of the following:
`
`e Choose the Disconnect command from the Chat menu.
`
`e@ Choose on the Disconnect button in the tool bar.
`
`aa
`
`Disconnect button
`
`© Press [és] or [7J.
`
`e Choose another user's Quick-Dial button.
`
`The currentcall is terminated, and a new call is made to the selected user.
`
`VocalChat will report "DISCONNECTED".
`
`Receiving a Call
`
`
`
`
`
`
`
`Calls option. More on this below.
`
`Whenanotherusercalls you, the Quick-Dial button representingthe caller changesits -
`appearanceto that of a ringing phone, accompanied by a ringing sound. The message
`line showsthe caller's name. If none of the Quick-Dial buttons is set to represent this
`caller, the wild-card button is used to interact with the caller.
`If a user calls you and the VocalChat windowis not currently displayed, it will pop up. 4
`A variety of options, discussed later on, give you full contro] on how VocalChat
`4
`
`behaves when youreceive a call while using another application.
`
`e To accept the call, click on the caller's button or press [Ee,
`
`e To reject the call, choose Disconnect from the menu ortool bar.
`
`If you accept the call, conversation with the other userstarts. If you rejectit, the call is
`disconnected.
`
`It is possible to make access to your system immediate, by turning on the Auto Accept
`
`SONY EXHIBIT 1023- Page 23
`SONY EXHIBIT 1023- Page 23
`
`
`
`
`
` 19
`Using VocalChat
`
`Granting Callers Immediate Access
`
`
`
`This option is most useful when you are running VocalChatin the background, while
`working on another application. In this way you don't have to switch to the VocalChat
`window whenever you get a call. Remeber that you can conduct a full VocalChat
`conversation even if the focus is not on the VocalChat window.
`
`To grant immediate access to callers
`
`e Select Auto Accept Calls from the Options menu,orthe tool bar.
`
`If a user calis you now,there is no need for you to answerhis call. Conversation with
`him starts immediately.
`
`The Auto Accpet Calls options-determines how easyit is for callers to reach you: when
`it is on, access is immediate, and callers can immediately start talking with you. When it
`is off, you need to click the caller's Quick-Dial button to answer his call, or click on
`Disconnect to rejectit.
`
`
`
`
`
`
`
`
`
`A check-mark appears next to it in the menu, and the tool bar button is highlighted.
`[Sa]—autoAcceptCalls button
`
`
`
`
`To disable Auto Accept Calls
`
`® Re-select the command from the Options menuorits button in the tool bar.
`
`The check-mark disappears, and the Auto Accept Calls option is disabled.
`
`
`
`SONY EXHIBIT 1023- Page 24
`SONY EXHIBIT 1023- Page 24
`
`
`
`
`
`20
`
`Using VocalChat
`
`Using the Quick-Dial buttons
`
`The Quick-Dial buttons also have another purpose. They can serve as your
`computerized phone book, giving you direct access to frequently called network user:
`and groups. The Quick-Dial button setup is recorded on disk, and remains the same
`each time you run VocalChat. Once a button has beenset, simply click on it to trigge:
`call to the user or to leave him a voice message. There is no need to locate his name
`the Address Book each time.
`
`When VocalChatis first started, the ten Quick-Dial buttons are vacant. When you calif
`user with the Call command, a vacant button changesto hold the user's name if one
`doesnot hold it already. When all the buttons are used, the bottom-right button -- the
`wild-card button -- is temporarily used to represent another user whois calling or be
`called. As you have already seen, the Quick-Dial buttons are used for interaction withj3
`other users, and change their appearance to indicate the current mode.
`
`Clear Button
`
`Empty button
`
`User button
`
`Group button
`
`Setting a Quick-Dial Button
`
`To set a Quick-Dial button
`
`1 Move the pointer over the desired Quick-Dial button. Click on the right mouse
`button and keepit pressed. If the button is vacant, you can also click the left mouse:
`button.
`;
`
`A pull-down menu appears next to the button.
`
`Call
`Disconnect
`Leave Message
`Send Voice File...
`
`Set Button Tithe8
`
`SONY EXHIBIT 1023- Page 25
`SONY EXHIBIT 1023- Page 25
`
`
`
`
`
`
`
`
`Using VocaiChat
`
`
`21
`
`2 Choose Sei Button and release the mousebutton.
`
`The Address Book dialog box appears.
`
`Address Book userlist
`
`
`
`
`
`
`
`
`
`3 From the userlist, choose the user name that you wantthe button to hold.
`
`4 Click on "OK".
`
`The Address Book closes, and the user's name appears on the lowerpart of the
`button.
`
`Follow this procedure to customize the rest of the Quick-Dial buttons. Rememberthat
`the wild-card button setting will be overridden whena user that is not represented by
`one of the buttons calls you.
`
`A user can appear on only one Quick-Dial button. If you set a button to represent a user
`whois already set on another button,the first button will be cleared.It is possible to set
`a button for yourself, and use it to leave voice messages on your Voice Box.In this way
`you can record notes and remarks, and play them backlater.
`
`Selecting Clear Button from the pull-down menufor a Quick-Dial buttonclearsit.
`
`On the Novell Netware or Windows for Workgoups networks,it is possible to set a
`button to hold a group name, and useit for group broadcasts.
`
`
`
`
`
`
`SONY EXHIBIT 1023- Page 26
`SONY EXHIBIT 1023- Page 26
`
`
`
`22
`
`Using VocalChat
`
`Using the Quick-Dial Button Shortcut
`
`Setting the left mouse button shortcut
`
`1 Choose Preferences form the Options menu.
`
`The Preferences dialog box opens.
`
`2 Select the desired action from the Quick Dial Buttons Default Action combobox.
`
`Once you haveseta button to hold a user's name,he is just a mouse click away. By
`clicking it with the left mouse button you can triggera call or leave a voice message. |
`The action whichis triggered by clicking the left mouse button over a Quick-Dial
`button is set in the VocalChat Preferences.
`
`The shortcut action is triggered for the button.
`
`3 Choose “OK”.
`
`To trigger the mouse shortcut
`
`1
`
`Set a Quick-Dial button to hold the user’s name, if you have not already doneso.
`
`2 Do oneofthe following:
`
`© Choose the Quick-Dial button with the left mouse button.
`
`© Press (at) and the digit which appears on the topleft side of the Quick-Dial
`button.
`
`SONY EXHIBIT 1023- Page 27
`SONY EXHIBIT 1023- Page 27
`
`
`
`
`
`
`
`Using VocalChat 23
`
`
`
`A Closer Look at the Address Book
`
`Let's return for a closer look at the VocalChat Address Book.
`
`The Address Book contains the namesof all the network users who have VocalChat
`installed. It also contains information about each user, such as his alias, network name,
`phone number, E-mail and a line of comments. This information 1s set during
`installation, and can be changed by each user.
`
`
`
`
`sammieeeanae
`
`
`
`
`
`Title shows the type of operation
`Name of selected user
`
`
`
`
`Address Book userlist
`List of all network users
`Sorting method
`
`
`
`
`Information on the selected user
`
`
`
`
`
`
`
`
`
`
`Using the Address Book
`
`Thetitle of the Address Book dialog box indicates which action is triggered when
`"OK"is clicked: Call, Leave Message, or Set Button.
`
`¢
`
`@
`
`Select a name from the user list. The selected name appears at the top, under “User
`Name”. Information aboutthe selected user appears in the frame at the bottom of
`the Address Book.
`
`
`
`You can sort the namesin the userlist by first or by last name.
`
`SONY EXHIBIT 1023- Page 28
`SONY EXHIBIT 1023- Page 28
`
`
`
`
`
`24
`
`Using VacalChat
`
`@
`
`To set a button to hold a network group name, or to access a full list of the network
`users, click on the Net Users button.
`
`A dialog box pops up, listing all the network users. You can select a user or group from
`the userlist, like in the Address Book. Network group names are marked by a “(G)”.
`Namesof users which youset through this dialog box are temporarily added to the
`Address Book.
`
` |
`
`t |
`
`Glick to openalist
`of connected servers
`
`i
`
`
`
`Name of user
` User and group fist
`
`Click to see network groupsin the list
`
`Click to see only logged in users
`
`This is the dialog box for Novell NetWare users. This dialog boxis slightly different on
`other types of networks. Click on the Help button to get full instructions on this dialog
`box for your specific network.
`:
`
`SONY EXHIBIT 1023- Page 29
`SONY EXHIBIT 1023- Page 29
`
`
`
`
`
`
`
` :
`
`sambaaiabe
`
`Using VocalChat 25
`
`Changing Your Address Book User Information
`
`It is possible to change the user information set for you in the Address Book. This is the
`information that other users see when they select your namein the Address Booklist.
`
`Changing your Address Book user information
`
`1 Choose UserInfofromtheOptionsmenu.
`
`The UserInfo dialog box appears.
`
`
`||
`
`|i
`
`
`
`
`
` 2 Click on a text box whoseinformation you want to change.
`oreeenarneetrier
`YonveetmentSpent
`Therevised user information is saved in the Address Book.
`
`
`
`
`3 Type in the new information.
`
`
`
`4 Choose “OK”.
`
`
`SONY EXHIBIT 1023- Page 30
`SONY EXHIBIT 1023- Page 30
`
`
`
`1 Movethe pointer over the desired Quick-Dial button. Click on the right mouse
`button and keep it pressed.
`
`
`
`SeTeronzSoneEcANASahIAkeEE
`
`
`
`
`RONEN sore
`
`
`Daeeer
`
`
`
`
`
`23:&ao
`
`f2a 4a8
`
`
`
`4 Choose "OK".
`
`3 Typein the custom name.It can be up to 8 charactersin length.
`
`The new
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