. Vocalchat
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`User’s Guide
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`Version 2.0
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`(c) Copyright 1994, VocalTec Inc.
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`All Rights Reserved
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`mnnoxmoc 5/13/91
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`SONY EXHIBIT 1023- Page 1
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`VOBALGIIAT USER’S GUIDE
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`3
`g
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`Information in this document is subject to change without notice. No part of this document may be reproduced or
`transmitted in any form or by any means, electronic or mechanical, for any purpose, Without the express written
`permission of VocalTec Inc.
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`©1994 VocalTec Inc. All rights reserved.
`
`TRADEMARKS All] COPYRIGHTS
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`VocalTec, VocalChat, and CAT are trademarks of VocalTee Ltd.
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`IBM is a registered trademark of IBM Corp.
`Windows and Windows for Workgroups are registered trademarks of Microsoft Corp.
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`NetWare is registered trademark of Novell, Inc.
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`VOCALTEG IIIG.
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`U.S. Headquarters
`157 Veterans Drive
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`Northvale, NJ 07647
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`Tel: 201-768-9400
`Fax: 201-768—8893
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`'; Contents
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`Introducing VocaIChat
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`Getting Started
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`Introduction
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`Introduction
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`Chapter 1
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`Network and System Requirements
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`Installing VocalChat
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`Chapter 2
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`Using VocalChat
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`Starting and Quitting VocaIChat
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`Starting VocaIChat
`Quitting VocaIChat
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`The VocaIChat Window
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`On-Line Help
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`Talking with a Network User
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`Making a Call
`Conversation
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`Disconnecting Calls and Conversations
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`Receiving a Call
`Automatic Confirmation Mode
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`Using the Ouick-Dial buttons
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`Setting a Quick-Dial Button
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`Using the Quick-Dial Button Shortcut
`A Closer Look at the Address Book
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`Changing Your Address Book User Information
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`Setting a Custom Name fora User’s Quick-Dial button
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`M
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`Broadcasting
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`Broadcasting to All Network Users
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`Broadcasting to a Network Group
`Receiving a Broadcast
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`Blocking Broadcasts
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`Setting the Volume Level
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`Chapter 3
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`The Voice Box
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`What is the Voice Box?
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`Leaving Voice Messages
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`Leaving a Voice Message on a User’s Voice Vox
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`Recording and Sending a Voice File to a User
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`Automatic Answering
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`Turning 0n the Auto-Answer mode
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`Setting the Automatic Answering Time
`The Voice Box Preferences
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`The Voice Box Browser
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`The Voice Box Browser Window
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`Playing Back Voice Messages
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`Playing All Messages in a Folder
`Playing All New Messages in a Folder
`Playing Back a Single Message
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`Moving and Deleting Voice Messages
`Saving the Selected Message as a WAV File
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`Using Folders
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`Setting the Current Folder
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`Clearing the Current Folder
`Creating a New Folder
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`Deleting a Folder
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`Setting the Personal Folders Directory
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`"“WM“:WWWf“its
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`Setting the Outgoing Message
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`Playing the OGM
`Setting Another WAV File as the OGM
`Recording a New OGM
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`Saving the OGM as a WAV File
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`VocalChat as an Office Dictation System
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`Using VocalChat as a Dictation System
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`Chapter 4
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`Fine-Tuning VocalChat
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`Manual and Voice Activation
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`Fine-tuning Voice Activation: Audio Options
`The Manual Activation Mode
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`Software Compression
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`Multitasking with VocalChat
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`The VocalChat Window Preferences
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`Setting Hot Keys
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`Working with VocalChat in Minimized Form
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`Audio Indications
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`Message Log
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`Chapter 5
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`Reference
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`VocalChat Menu Commands
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`Voice Box Browser Menu Commands
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`VocalChat Tool Bar Commands
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`Voice Box Browser Tool Bar Commands
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`VocalChat Keyboard Shortcuts
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`Voice Box Browser Keyboard Shortcuts
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`Quick-Dial Button Modes
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`Minimized Icon Modes
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`Introducing VocalChat
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`1
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`Introducing VocalChat
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`Welcome to VocalChat, the first Windows application that allows real time vocal
`communication and voice messaging between network users who have a speaker, a
`microphone and any Windows-compatible sound board.
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`Here are a few reasons why VocalChat is perfect for you:
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`3
`’
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`Communicate in your own voice With VocalChat, users communicate with their own
`live voice. No need to read long text messages or try to struggle through unintelligible
`computerized voice. VocalChat communicates clear real time voice over the network. It
`was designed to maximize the sound quality of existing Windows compatible audio
`devices, turning out the best sound your audio device can produce.
`
`‘
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`It has all the communication options you need VocalChat supports two-way
`conversation between any two users on the network, or a one-way broadcast by one user
`to all other users, or to a network group. You can exchange voice messages with other
`network users and set an outgoing message for users who call you when you are away
`or busy.
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`It’s incredibly easy to use VocalChat fully exploits of the Windows graphic
`interface. Calling and talking to a user takes a simple mouse click. Customizable Quick—
`Dial buttons serve as your digital phone book to the network users. A unique “voice
`activation” interface recognizes when you start or stop talking, allowing hands-free
`operation. A dynamic minimized icon mode and hot keys allow for easy multitasking
`with other applications.
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`Each of the network users has a personal
`A Voice Box that’s easier than Voice mail
`Voice box. Users can leave voice messages of any length on any user's voice box. An
`answering machine feature automatically directs callers to the Voice Box when you are
`away or busy, and greets them with a personalized message which you can record in
`seconds. A powerful browser lets you listen to new voice messages, and organize them
`in a flexible folder system. Voice mail was never this easy!
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`SONY EXHIBIT 1023- Page 6
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`2
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`Getting Started
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`Getting Started
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`The VocalChat User's Guide includes all the information you need in order to use
`VocalChat. All the features, functions and commands are covered in detail. If you
`prefer to begin immediately, we suggest that you first install and run the VocalChat
`Tutorial, which is included on a separate diskette. The Tutorial is a good way to learn
`the VocalChat basics. In addition, full on—line help is readily available from within
`VocalChat, letting you learn the program while you use it.
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`The VocalChat User's Guide is divided into the following parts:
`
`I Chapter 1: Introduction Describes the main VocalChat features and specifies th
`minimum network and system requirements. Instructs you how to install VocalCh
`
`Start VocalChat. Learn about the VocalChat windo
`Chapter 2: Using VocalChat
`and interface. Talk with other users over the network, and broadcast to network
`users or groups. Access network users with the Address Book and Quick—Dial
`buttons.
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`Leave and receive voice messages. Learn to use the
`chapter 3: The Voice BOX
`Voice Box browser, and to set the Automatic Answering mode.
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`Fine-tune VocalChat to your unique needs w'
`Chapter 4: Fine-tunlng VocalChat
`the many options which VocalChat provides. Learn how to use VocalChat in the _
`background while working on other applications.
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`Chapter 5: Reference Contains concise descriptions of menu and toolbar
`commands and of the Quick Dial button modes, for quick reference.
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`SONY EXHIBIT 1023- Page 7
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`wfiWmfiW-WWWWM *wmmwew‘aww
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`Network and System Requirements
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`Installation
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`Introduction
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`_,A==V=_,".»=ka.4‘e7__4-.4,‘_
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`SONY EXHIBIT 1023- Page 8
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` 4
`
`Introduction
`
`Introduction
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`VocaIChat is a unique office voice communications system. It works side by side w
`traditional communication systems, such as phones, PBXs and intercoms, and lets us
`talk or leave voice messages over the network. With VocaIChat, there are fewer
`L
`occupied phone lines, less overload, and lower expenses. VocalChat is much easier to
`install and use, and significantly less expensive than existing voice—mail systems.
`VocaIChat doesn’t require additional hardware: all you need to do is install VocalCh
`on your network, run the quick user installation for each user, and connect audio
`devices to the workstations. VocaIChat doesn’t interfere With work on other
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`applications: you only notice it's there when you need it.
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`Twa sided conversation
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`VocaIChat transmits voice across the network from one workstation to another. The
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`number of conversations and broadcasts that can take place at any one time is limited
`only by available network resources, although only two users can participate in one
`conversation. VocaIChat maximizes the sound quality on each of the systems and
`supports different sound formats on different systems. Any Windows compatible sound
`board can be used.
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`VocaIChat supports the following real-time voice communication options:
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`0 Two-way natural voice conversation between any two users on the network.
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`o One-way global voice broadcast to all the network segment users.
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`o One—way voice broadcast to a network group or workgroup (only on Novell
`NetWare or Microsoft Windows for Workgroups).
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`lntroduolion
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`5m
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`All the users who have VocalChat installed are registered in VocalChat's Address Book.
`The Address Book contains each user’s name, phone number, E—mail address and other
`information. The VocalChat users can open the Address Book by clicking on a tool bar
`button, and access any of the users listed. A direct listing of all the network users is
`provided as an optional way of accessing them. The user can also set Quick-DIaI buttons
`to represent frequently accessed users and groups, and call or leave them a voice
`message with one mouse click.
`
`Other options include real—time software compression, hot keys for remote control, and
`full functionality while in minimized mode. A powerful voice-activation interface
`makes conversation easy, and enables hands-free operation.
`
`In addition to real-time voice communication, VocalChat provides full support for voice
`messaging between network users. Each of the VocalChat users can have a server—based
`Voice Box and users can leave voice messages on the Voice Box of any other user, even
`when the user is away and his system is not working.
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`Voice Message
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`VocalChat supports the following‘voice messaging options:
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`Record a voice message on the fly onto another user's Voice Box.
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`Record and send a voice file to the Voice Box of one or more users. The file can be
`any sound file in the standard Windows WAV format.
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`The Automatic Answering mode directs VocalChat callers to a user's Voice Box
`when he is away or busy, and lets them leave a voice message on it.
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`6
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`Introduction
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`‘—“*—fi—_‘H\
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`The different Voice Boxes are located in the VocalChat Post Office, which is
`created during installation, and which also includes the Address Book.
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`The Automatic Answering mode, which automatically directs callers to your Voice
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`Box when you are not available, can be toggled on by clicking a tool bar icon, or
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`automatically triggered after a caller has been ringing you for a number of
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`seconds.
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`With VocalChat’s Automatic Answering mode, you get some unique features that
`you will not see in other voice-mail systems. Users who call you when you are
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`away or busy hear a personalized message recorded by you. You can easily record
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`a new outgoing personalized message, or choose one from a set of messages you
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`recorded beforehand. It works just like an answering machine. It is also possible to
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`hear the voice messages While they are being recorded into your Voice Box.
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`Messages can be played back with the easy to use Voice Box browser, which is a
`full—blown separate application. It can be accessed from within VocalChat or
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`directly from the Program Manager. All the messages can be played sequentially
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`or separately. Playback is controlled by familiar tape recorder—like buttons: play,
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`stop, pause, rewind and fast forward. Important messages can be copied into a set
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`of personal folders and organized by subject or date. The personal folders can be
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`in the Post Office directory, or in any directory that you desire.
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`The Voice Box brewser can do even more: it lets you turn VocalChat into a full—
`blown dictation system!. You can use hot keys to play back a dictation you
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`received as a voice file from another user, while typing it in a word processor or
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`spreadsheet.
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`Introduction
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`7
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`Network and System Requirements
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`Before starting, take a minute to make sure your network and system meet the minimum
`requirements needed to run VocalChat.
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`Supported Networks:
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`0 Novell NetWare 2.x or higher
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`Microsoft Windows for Workgroups
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`TCP/[P
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`Other networks that use the NetBIOS or IPX protocols
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`For detailed information on the networks supported by
`Further Information
`VocalChat, and on how to install, set up and use VocalChat on your network, refer to
`the VooalChai Information Help file, which appears as an icon in your VocalChat Program
`Manager group. You can read it on screen, or print out relevant topics.
`
`Your system must have the following minimum configuration:
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`0
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`386SX or higher IBM—compatible computer
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`4 MB RAM
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`Windows 3.1 or higher
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`A Windows-compatible sound board
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`A compatible speaker or earphones
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`A compatible microphone, handset, or headset
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`1
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`User installation Creates a VocalChat program manager group and an INI file
`with the user's individual preferences, and directs the workstation to the server or
`workstation drive that holds the VocalChat program files and directories. Also
`updates the Address Book to include the user and user information, and creates a
`Voice Box directory for him, if he so desires.
`
`
`
`Introduction
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`Installing VocalChat
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`You have the following installation options:
`
`Installs the VocalChat program files, directories and sound
`Server installation
`indication files on a network drive, for all network users. Creates the VocalChat Post
`Office and Address Book.
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`For more information on the installation and setup options, refer
`Further Information
`to the Networks Information document in your VocalChat Program Manager group.
`
`To install VocalChat on your system
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`Insert the VocalChat Disk in drive A,
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`Star: Windows by typing "WIN" and pressing -.
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`Choose RUN from the Program Manager FILE menu.
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`Type "A: \SETUP" in the command line box and press -.
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`Follow the installation instructions on the screen.
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`SONY EXHIBIT 1023- Page 13
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`UsingVocalChat ,
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`Chem9r Contents
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`
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`Starting and Quitting Vocal-Chat
`The VocalChat Window
`Getting On—line Help
`Talking with _a Network User
`Using the Qui-Ck—Dial Buttons
`The Address Book
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`Broadcasting
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`Setting the Volume Level
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`SONY EXHIBIT 1023- Page 14
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`
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`Using VocalChat
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`10
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`Starting and Quitting Vocalchat
`
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`After installing VocalChat on your system, the Setup program creates a VocalChat
`program group. In this group are the VocalChat and the Voice Box browser icons.
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`
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`1 Switch to the Program Manager window.
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`2 Open the program group that contains the VocalChat icon.
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`0 Double—click the VocalChat icon.
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`3 Do one of the following:
`
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`Starting Vocalcllat
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`0 Use the arrow-keys to select the VocalChat icon, and the
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`key to start it.
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`@— VocalChat icon
`Vocalflhat
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`Quitting Vocalchat
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`When you quit VocalChat, the Quick-Dial setup, preferences and the audio options
`settings are automatically saved to disk. Note that the Voice Box browser, if open, does»:
`
`
`"
`not close when you exit VocalChat.
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`Do one of the following:
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`0 From the Chat menu, choose Exit.
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`Double-click the Control—menu box in the upper-left corner of the VocalChat
`window.
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`Press [E]+..
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`SONY EXHIBIT 1023- Page 15
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` Using VocalChai 11
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`The Vocalchat Window
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`When you open VocalChat, the VocalChat window appears as it was the last time you
`used it. It includes a menu bar, a tool bar, a message line, a Quick—Dial button panel
`and a status bar.
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`Message line
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`reference in the Message Log.
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`options which can be turned on or off. Options which are on have a check mark next to
`them. Some items lead to dialog boxes, which are used for more complex operations.
`The Inn! bar buttons give quick access to the important commands and options. Tool bar
`options which are toggled on are highlighted in white. On-line descriptions pop up
`when your pointer pauses over a tool bar button.
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`Status bar
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`Quick-Dial buttons
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`The menu bar is used to access all the VocalChat commands. Some menu items are
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`The message line displays information about current status, commands being carried out
`and problems. All the messages displayed on the message line are stored for later
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`12
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`
`Using VucaIChat
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`Quick-Dial button when not in use
`
`The Quick-Dial bullons are used as a computerized phone book. Each of the buttons can
`be set to represent a network user or group. Once a button has been set to represent a
`user, it takes just a mouse Click on the button to call the user or leave him a voice
`message. Choosing a Quick-Dial button with the right mouse button produces a pull-
`down menu for the button, which can be used to manipulate it, or to set it to represent
`another user. The Quick—Dial buttons are interactive. Throughout conversation or
`,
`message leaving, the graphical image on the button changes to indicate the current
`mode. When you talk or leave a message to a user that is not represented by one of the
`buttons, the bottom—right button (called the wild-card bullon) is used for interaction.
`
`
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`Quick-Dial button during interaction
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`The status bar shows the current status, indicating network information input or output
`and the audio level. The volume slider, which is also located in the Status bar, is used to
`set the volume level of connected audio devices whose volume level is software
`controllable.
`
`
`Lag ' Voealiihat' 'iubtszzm'sumnm'
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`Network input/output
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`Volume slider
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`Audio le ve/
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`Using VocalChat
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`13
`
`VocalChat includes extensive on—line help which you can access with one keystroke. It
`includes both reference information and step-by—step instructions for all the VocalChat
`commands. In addition to the VocalChat Help, two other Help files are available: a
`separate Help for the Voice Box browser, and the Troubleshooting Help, which gives
`instant solutions to different problems you might encounter while setting up or using
`VocalChat. It includes explanations of all the VocalChat problem and error messages.
`Both of these Helps can be accessed directly, or from within the VocalChat Help.
`
`Getting Help
`
`I Choose Contents from the Help menu, or press (El.
`
`The VocalChat Help index appears. If a dialog box was open, specific help for it
`appears.
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`Searching for a specific Help topic
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`Choose Search from the Help menu, or choose the Search button in the Help
`window).
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`The Search dialog box opens.
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`Choose a subject and press -.
`
`The relevant topics for this subject appear.
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`Choose a topic and press -.
`
`~ Aocesing the Troubleshooting Help
`
`' Choose Troubleshooting from the Help menu (or double click on the
`Troubleshooting icon in the VocalChat Program Manager group).
`
`. The Troubleshooting Help menu appears.
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`SONY EXHIBIT 1023- Page 18
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`14
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`Using VocalChat
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`Talking with a Network User
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`Making a Call
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`1
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`Select Call from the Chat menu, or click on the toolbar Call button.
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`'
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`You can use VocalChat to call and talk with any user on your network who has a sound
`board and VocalChat running.
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`
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`Click on the Call button
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`The Address Book opens up.
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`For now, just select a user from the user list, and choose "OK".
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`Address Book user list
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`SONY EXHIBIT 1023- Page 19
`SONY *ZXH R i 1073— Page 19
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`

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`Using VocalChat
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`15
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`A message appears on the message line, accompanied by a dialing sound,
`indicating that the call is in progress. One of the Quick—Dial buttons depicts an
`animated hand knOCking on a door. This button will be used for interaction with
`the user. If one of the buttons is already set to represent the user, it will be used. If
`none is set, the Wild Card button (bottom—right button on the Quick—Dial buttons
`panel) will be used.
`
`Calling a user
`
`
`
`On the other user’s VocalChat, a Quick-Dial button representing you starts
`ringing. He can answer your call by clicking on this button.
`
`If your call is answered, you will be able to talk with the other user. It is also
`possible that one of the following messages will be displayed on the message line:
`
`0 BUSY
`
`The other user is already engaged in a VocalChat conversation.
`
`The other user has switched his VocalChat to Auto—Answer
`0 VOICE BOX
`mode, or is not available. If a user does not answer a call, it is directed to his
`Voice Box after a few seconds. His personalized message is played, and you
`can either leave a message, or disconnect.
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`SONY EXHIBIT 1023- Page 20
`SONY *ZXH R l 1073— Page 20
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`16
`
`Using VocalChat
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`Conversation
`
`A conversation startswhen contact is established between two users. The message
`"CONNECTED!" appears on the message line.
`
`0
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`9
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`During a conversation, the two users must take turns speaking. They cannot both
`speak at the same time.
`
`There are three modes: Speak, Idle, and Listen. The user's button changes its imag
`according to the current mode, and the current mode is displayed on the message »
`
`
`
`,
`When Speak mode is on, what you say is transmitted to the other user. When
`Listen mode is on, you hear what the other user is saying. When Idle mode is on,:3
`nobody is currently speaking.
`"2
`
`
`
`VocalChat uses its Voice-Activation interface to recognize when you are
`speaking, and automatically transmits what you say to the other user, if he is not
`speaking.
`
`Whenever you can speak, the VocalChat logo on the Status bar changes to the
`Speak Indicator.
`
`9m
`
`-—-Speak Indicator
`
`The window's title shows the name of the user you are talking with. If the
`VocalChat window is in minimized form, the minimized icon functions like a
`Quick—Dial button, and the other user‘s name is shown below it.
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`SONY EXHIBIT 1023- Page 21
`SONY *ZXH R l 1073— Page 21
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`

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`Using VocalChat 17
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`Once you are connected to another user:
`
`Speak.
`
`Any sound registered on your audio device activates Speak mode, and is heard on
`the other user's system.
`
`When you are finished speaking (that is, when VocalChat recognizes that you are
`silent) Idle mode is automatically activated.
`
`
`
`When the other user is speaking, the button changes to Listen mode.
`
`When the other user has finished speaking, the button changes back to Idle mode.
`
`You can then respond by speaking again.
`
`Conversation can also be conducted manually, by clicking the user‘s Quick-Dial button
`to start speaking, then clicking it again to return to Idle mode. In this way it is also
`possible to burst in and start speaking even when in Listen mode.
`
`For more information on making a conversation while working
`Further Information
`on another application, see Chapter 4, Multitasking with VocalChat. If VocalChat does not
`seem to respond correctly to your voice, see Fine-tuning Voice Activation: the Audio Options
`in Chapter 4, Manual and Voice Activation.
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`SONY EXHIBIT 1023- Page 22
`SONY *ZXH R i 1073— Page 22
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`

`

`
`
`18 Usin VocalL‘hal
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`
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`nisconnecting Balls and Conversations
`
`To disconnect a call! or conversation
`
`Do one of the following:
`
`0 Choose the Disconnect command from the Chat menu.
`
`0 Choose on the Disconnect button in the tool bar.
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`g Disconnect button
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`0 Press @ or -.
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`0 Choose another user’s Quick-Dial button.
`
`
`
`The current call is terminated, and a new call is made to the selected user.
`
`VocalChat will report "DISCONNECTED".
`
`Receiving a Call
`
`When another user calls you, the Quick-Dial button representing the caller changes its
`appearance to that of a ringing phone, accompanied by a ringing sound. The message
`line shows the caller's name. If none of the Quick-Dial buttons is set to represent this
`caller, the wild-card button is used to interact with the caller.
`
`
`
`»
`
`If a user calls you and the VocalChat window is not currently displayed, it will pop up.
`A variety of options, discussed later on, give you full control on how VocalChat
`behaves when you receive a call while using another application.
`
`’
`
`
`- To accept the call, click on the caller's button or press -.
`
`0 To reject the call, choose Disconnect from the menu or tool bar.
`
`If you accept the call, conversation with the other user starts. If you reject it, the call is
`disconnected.
`
`It is possible to make access to your system immediate, by turning on the Auto Accept
`Calls option. More on this below.
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`SONY EXHIBIT 1023- Page 23
`SONY *ZXH R l 1073— Page 23
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`Using Vocalmral
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`19
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`Granting Callers Immediate Access
`
`The Auto Accpet Calls options determines how easy it is for callers to reach you: when
`it is on, access is immediate, and callers can immediately start talking with you. When it
`is off, you need to click the caller's Quick-Dial button to answer his call, or click on
`Disconnect to reject it.
`
`This option is most useful when you are running VocalChat in the background, while
`working on another application. In this way you don't have to switch to the VocalChat
`window whenever you get a call. Remeber that you can conduct a full VooalChat
`conversation even if the focus is not on the VocalChat Window.
`
`To grant immediate access to callers
`
`0 Select Auto Accept Calls from the Options menu, or the tool bar.
`
`A check-mark appears next to it in the menu, and the tool bar button is highlighted.
`
`@Auto Accept Calls button
`
`If a user calls you now, there is no need for you to answer his call. Conversation with
`him starts immediately.
`
`To disable Auto Accept Calls
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`0 Re—select the command from the Options menu or its button in the tool bar.
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`The check-mark disappears, and the Auto Accept Calls option is disabled.
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`3;
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`:
`ifr::41
`g2'
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`S ONY
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`SONY EXHIBIT 1023- Page 24
`1093— Page 24
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`20
`
`Using VocalChal
`
`Using the Quick-Dial buttons
`
`When VocalChat is first started, the ten Quick—Dial buttons are vacant. When you c
`user with the Call command, a vacant button changes to hold the user's name if one
`does not hold it already. When all the buttons are used, the bottom—right button —- the ..
`wild—card button -- is temporarily used to represent another user who is calling or be‘
`called. As you have already seen, the Quick-Dial buttons are used for interaction with?'
`other users, and change their appearance to indicate the current mode
`
`The Quick-Dial buttons also have another purpose. They can serve as your
`computerized phone book, giving you direct access to frequently called network user
`and groups. The Quick—Dial button setup is recorded on disk, and remains the same
`each time you run VocalChaL Once a button has been set, simply click on it to trigge
`call to the user or to leave him a voice message. There is no need to locate his name
`the Address Book each time.
`
`Elgar Button
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`Empty button
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`User button
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`Group button
`
`Setting a Quick-mat Button
`
`To set a Quick-Dial button
`
`1 Move the pointer over the desired Quick—Dial button. Click on the right mouse
`button and keep it pressed. If the button is vacant, you can also click the left mouse
`button.
`'
`
`A pull—down menu appears next to the button.
`
`gal!
`Qiseonnect
`Leave Message
`fiend Voice File...
`
`Set Button Iitle...
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`SONY EXHIBIT 1023- Page 25
`SONY *ZXH R l 1073— Page 25
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`

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`21
`
`
`Using VocalChal
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`The Address Book dialog box appears.
`
`2 Choose Set Button and release the mouse button.
`
`
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`Address Book user list
`
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`3 From the user list, choose the user name that you want the button to hold.
`
`4 Click on "OK".
`
`The Address Book closes, and the user's name appears on the lower part of the
`button.
`
`Follow this procedure to customize the rest of the Quick—Dial buttons. Remember that
`the wild—card button setting will be overridden when a user that is not represented by
`one of the buttons calls you.
`
`A user can appear on only one Quick-Dial button. If you set a button to represent a user
`who is already set on another button, the first button will be cleared. It is possible to set
`a button for yourself, and use it to leave voice messages on your Voice Box. In this way
`you can record notes and remarks, and play them back later.
`»
`
`
`
`
`Selecting Clear Button from the pull-down menu for a Quick-Dial button clears it.
`
`On the Novell Netware or Windows for Workgoups networks, it is possible to set a
`button to hold a group name, and use it for group broadcasts.
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`S ONY
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`SONY EXHIBIT 1023- Page 26
`1093— Page 26
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`

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`22
`
`Using VocaIChat
`
`Using the Quick-Dial Button Shortcut
`
`Once you have set a button to hold a user‘s name, he is just a mouse click away. By
`clicking it with the left mouse button you can trigger a call or leave a voice message. ,
`The action which is triggered by clicking the left mouse button over a Quick—Dial
`"
`button is set in the VocalChat Preferences
`
`Setting the left mouse button shortcut
`
`1 Choose Preferences form the Options menu.
`
`The Preferences dialog box opens.
`
`2 Select the desired action from the Quick Dial Buttons Default Action combo box.
`
`The shortcut action is triggered for the button.
`
`3 Choose “OK”.
`
`To trigger the mouse shortcut
`
`1
`
`Set a Quick-Dial button to hold the user's name, if you have not already done so.
`
`2 Do one of the following:
`
`0 Choose the Quick-Dial button with the left mouse button.
`
`0 Press [E and the digit which appears on the top left side of the Quick-Dial
`button.
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`SONY EXHIBIT 1023- Page 27
`SONY *ZXH R l 1073— Page 27
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`
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`Using Vocalchat 23
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`A Closer Look at the Address Book
`
`Let‘s return for a closer look at the VocalChat Address Book.
`
`The Address Book contains the names of all the network users who have VocalChat
`installed. It also contains information about each user, such as his alias, network name,
`phone number, E—mail and a line of comments. This information is set during
`installation, and can be changed by each user.
`
`<wast—”mew“.—
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` lil i
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`Name arse/acted 058’
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`Address Book user list
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`Title shows the type of operation
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`Information on the selected user
`
`List of all network users
`Sorting methud
`
`Using the Address Book
`
`O
`
`9
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`The title of the Address Book dialog box indicates which action is triggered when
`"OK" is clicked: Call, Leave Message, or Set Button.
`
`Select a name from the user list. The selected name appears at the top, under “User
`Name”. Information about the selected user appears in the frame at the bottom of
`the Address Book.
`
`
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`
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`You can sort the names in the user list by first or by last name.
`
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`SONY EXHIBIT 1023- Page 28
`SONY *ZXH R l 1073— Page 28
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`
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`24 Using VucalChat
`
`v
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`To set a button to hold a network group name, or to access a full list of the network
`users, click on the Net Users button.
`
`A dialog box pops up, listing all the network users. You can select a user or group from
`the user list, like in the Address Book. Network group names are marked by a “(G ”.
`Names of users which you set through this dialog box are temporarily added to the
`Address Book.
`
`
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`User and group list
`
`Name of user
`
`
`.
`
`Click to see network groups in the list
`
`Click to see only logged in users
`
`Click to open a list
`of connected servers
`
`This is the dialog box for Novell NetWare users. This dialog box is slightly different on
`other types of networks. Click on the Help button to get full instructions on this dialog
`box for your specific network.
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`
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`SONY EXHIBIT 1023- Page 29
`SONY *ZXH R l 1073— Page 29
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`Using VooaIChat 25
`/_______________________________/-——W
`
`Changing Your Address Book User Information
`
`It is possible to change the user information set for you in the Address Book. This is the
`information that other users see when they select your name in the Address Book list.
`
`
`
`.