FI Treasury
`
`The following Help Topics are available:
`
`Part 1: Cash Management and Forecast
`
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`
`Part 2: Cash Budget Management
`
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`For Help on Help, Press F1
`Version
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`
`SAP-00003791
`
`

`
`Version
`Prepared for R/3 Release 2.2.
`August 1994
`
`SAP-00003792
`
`

`
`Copyrights
`
`@1994 SAP AG. All rights reserved.
`Neither this documentation nor any part of it may be copied or reproduced in any form or by any
`means or translated into another language, without the prior consent of SAP AG.
`SAP AG makes no warranties or represenations with respect to the content hereof and specifically
`disclaims any implied warranties of merchantability or fitness for any particular purpose. SAP AG
`assumes no responsibility for any errors that may appear in this document. The information
`contained in this document is subject to change without notice. SAP AG reserves the right to
`make any such changes without obligation to notify any person of such revision or changes. SAP
`AG makes no commitment to keep the information contained herein up to date.
`
`SAP-00003793
`
`

`
`Introduction to Cash Management and Forecast
`
`cash management and planning:
`¯ ensuring sufficient liquidity to meet payment obligations as they become due
`¯ monitoring the cash flow
`The SAP cash management and forecast system uses the cash management position to reflect the
`development of your bank accounts, while the development of sub-ledger accounts is reflected in
`the cash forecast.
`The topic Bank Account Management describes functions which you can use to obtain an overview
`of your bank accounts.
`The topic Cash Management details how to determine your cash management position as well as
`describing the business transactions which have an affect on this. The topic goes on to explain
`the steps involved in cash concentration.
`The topic Liquidity Forecast describes functions you can use to obtain information relevant for the
`cash forecast.
`~..r...d...a...t..a..
`~n...c...e.p...t..s..
`
`SAP-00003794
`
`

`
`Setting up your data
`
`Before you can go live with the cash management and forecast system, you must carry out certain
`preparatory tasks, which are described in the next few paragraphs. This description is based on
`the assumption that you already have the SAP FI Financial Accounting module in productive use.
`
`Transferring account balances
`
`You must transfer the account balances from the financial accounting module to the cash
`management and forecast module. Two reports are available for this purpose. One sets up the
`open-item accounts, the other sets up the non open-item accounts. These reports will have been
`run during system configuration.
`Before you use these reports to transfer the account balances, you must maintain the planning
`level or group in the master record of all accounts relevant to cash management and planning.
`The Report RFFDKU00 sets up the sub-ledger accounts and open-item G/L accounts. In the
`process, it generates totals records for cash management and for the liquidity forecast. Only
`sub-ledger accounts in whose master records you have maintained a planning group are included
`in the report run. Similarly, only G/L accounts in whose master records you have maintained a
`planning level are included.
`With Report RFFUEB00, you can transfer the balances of accounts which are not managed on an
`open item basis. This generates totals records for cash management. Only G/L accounts in
`whose master records you have maintained a planning level are included in the report run.
`For additional information, please refer to the on-line Implementation Guide and the report
`documentation.
`A further prerequisite is that cash management and forecast must be marked as active in the
`relevant company code. You activate it when configuring the system.
`
`SAP-00003795
`
`

`
`Overview of the most important concepts
`
`The following is a description of concepts which are of central importance in the SAP cash
`management and forecast system.
`
`Planning type
`
`You define the different planning types when configuring the system. The planning type controls
`¯ which fields are displayed and ready for input when you enter or change memo records.
`¯ whether a memo record should expire automatically on a given expiration date, or if it should
`remain valid until you archive it
`¯ the number range under which the memo records are managed.
`The planning type is a criterion you need when creating
`¯ the archive class, in which a memo record is archived.
`¯ the planning level, under which a memo record is updated.
`
`Planning level
`
`Typical financial transactions can be split into levels which explain the opening and closing
`balances. In the standard system, a planning type can only be assigned to one planning level. A
`planning level may, however, have more than one planning type assigned to it.
`In order to facilitate analysis of the cash management position and the cash forecast, the following
`conventions are laid down in the standard delivery system:
`Levels beginning with "F" or "B" are reserved for automatic update when you post; you enter them
`in the master record. "F" levels are assigned to bank accounts, customers, and vendors. "B"
`levels are assigned to bank clearing accounts. Thus, when determining the cash management
`position, you can see from the level involved whether the items result from postings to bank
`accounts or bank clearing accounts, or from manually-entered payment advices or planned items.
`For example:
`FI Bank account posting
`F0
`F1
`FI-Purchasing/sales posting
`B1
`Bank clearing accounts (outgoing checks)
`B2
`Bank clearing accounts (outgoing domestic
`transfers)
`Confirmed payment advices
`Unconfirmed payment advices
`Noted items
`
`AB
`AU
`MP
`etc.
`
`Planning source
`
`Various source symbols are defined in the system for the purpose of subdividing planning levels
`according to the sources which supply them with data. The source symbol is defined when
`configuring the system and is assigned to either the cash management position or the cash
`forecast. Examples of possible source symbols include:
`
`SAP-00003796
`
`

`
`BNK
`PSK
`
`Bank account bookkeeping
`Sub-ledger account bookkeeping
`
`Cash management account names
`
`In the cash management and forecast module, you can replace the G/L account number with a
`descriptive account name. For example:
`FBCSHIN
`First Bank: Cash in
`FBCHECK
`First Bank: Checks issued
`FBPOUND
`First Bank: Sterling account
`NBCSHIN
`New Bank: Cash in
`etc.
`
`You access cash management and forecast by the following route: Accounting --> Treasury -->
`Cash man. & forecast.
`
`SAP-00003797
`
`

`
`Bank Account Management
`
`In order to take the fullest possible advantage of the cash management and forecast module, you
`need always to be able to obtain a view of the present status of your bank accounts. For this to be
`possible, you must first have maintained the master records of the accounts relevant to cash
`management and forecast in the appropriate way. The following topic tells you how to do this. In
`addition, this section describes the following functions:
`¯
`line-item display
`¯ monthly debits and credits display
`¯ balance interest calculation
`, .B.,,a.,,q,k.,, .A.,c.,,c.,,o.,,u..,n..,t., ~,,a..i,n..,t.,e.,,n..,a..,n..,c.,,e.,
`
`SAP-00003798
`
`

`
`Bank Account Maintenance
`You must maintain the planning level in the master records of the bank accounts and bank clearing
`accounts which are relevant for cash management and forecast. You should also create an
`account group for the bank accounts, which makes the Planning level a required field. This should
`already have happened as part of the system configuration.
`
`Maintain Master Records
`
`You can, however, also maintain your account master records from the application menu "Cash
`management and forecast". In order to do this, follow this procedure:
`
`1. Select Bank passbook --> G/L account maintenance.
`2. Enter an account number and company code and press ENTER.
`3. In the next screen, enter the appropriate account group.
`4. In the next screen, enter the planning level.
`
`5. Select G/L account--~ Save.
`
`Line Item Display
`
`In order to display the line items for a G/L account, proceed as follows:
`1. From the cash management and forecast area menu, select Bank passbook --> Line item
`display. This brings you to the initial screen for the line item display.
`
`2. Select Edit --> Selection terms to restrict the search to particular line items.
`3. Enter up to three selection terms, such as the posting date, in the pop-up window.
`4. Press ENTER. Another window appears where you can enter the appropriate values. In our
`example, these would be dates, such as 4/1/93 - 6/30/93.
`5. Press ENTER again to store your selection terms. This takes you back to the initial screen.
`6. Press ENTER again to display the line items you selected.
`You can use the functions "Sort", "Search", and "Total" to obtain an overview to fit your
`requirements. Use the menu bar option Editto reach these.
`7. To select a particular document, position the cursor on the appropriate line and select F2
`(DOCUMENT).
`
`Display Monthly Debits and Credits
`
`You can display the monthly debits and credits for a particular account for each business area.
`From this display, you can branch to the line item display. Proceed as follows:
`
`Select Bank passbook --> Display debs & creds. This brings you to the initial screen for
`displaying balances.
`Enter your selection terms and press ENTER. In the next screen, you see all the debits and
`credits for the fiscal year selected and the account balance for each month.
`
`.
`
`.
`
`3. To display the monthly debits and credits for another business area, select Go to --> Other
`bus, area.
`4. To branch to the line item display, position the cursor on a line and select F2 (Line items).
`
`SAP-00003799
`
`

`
`5. To display the individual items, select F2 (Document).
`You can find more information on line item display and debit and credit display in FI General ledger
`accounting.
`
`SAP-00003800
`
`

`
`Balance Interest Calculation
`
`A report is available for calculating interest on those of your G/L accounts that are managed on a
`line item basis. It creates an interest scale for G/L accounts. You can use the balance interest
`calculation function, for example, to check the interest your bank has charged you.
`You can also use a report to:
`¯ update the interest calculation data in the G/L account master records and
`¯ post interest earned or paid.
`A batch input session is created for these tasks.
`The interest calculation on a G/L account is controlled by data in the account master record. This
`includes, for example, the interest indicator and data for determining the calculation period.
`The following topics explain those master record fields which are relevant to the interest calculation:
`Interest indicator
`The most important specifications for interest calculation are stored under this indicator. These
`include, for example, the rules, according to which the interest is to be calculated, and the interest
`rates.
`Interest calculation frequency
`In this field, enter the number of months determining the period for which the interest is to be
`calculated. This is, however, only necessary if you have elected to have the calculation period
`determined by the system. The calculation period is always determined with reference to the Key
`date of the last interest run. The interest calculation cycle can also be stored under the interest
`indicator. The entry made in the master record has the higher priority.
`Key date of last interest calculation
`After the interest calculation report has been run as batch input, the report enters the later limit of
`the calculation period in this field. This date is used by the system to automatically calculate the
`calculation period for an account.
`Date of last interest calculation run
`The report enters the CPU date of the last interest run here. This date is only relevant for
`determining whether value dates are in the past.
`
`Processing Value Dates in the Past
`
`Value dates in the past result from items which are posted in a period for which the interest has
`already been calculated. This means, of course, that the last interest settlement is now incorrect,
`because it did not include all the items. To correct this, the report processes these items
`separately.
`Example
`The CPU date of the last interest run is 6/14/93. On this date, we carried out the May 93
`settlement. The next run is scheduled for 7/12/93. An item with value date 5/25/93 is not posted
`until 6/17/93. From the date of the last interest run (CPU date), you can see that this item was not
`included in the last interest run, but that the value date falls in a period which you have already
`settled.
`
`Specifications Stored Under the Interest Indicator
`
`The interest indicator controls interest calculation. Depending on the interest indicator, the
`following data is stored in the system:
`
`SAP-00003801
`
`

`
`¯ calendar type used for defining the interest days. You can choose between the bank, French,
`Japanese, or Gregorian calendars.
`interest rates and terms (see sub-topic on "Modifying the Interest Rates")
`¯
`You can also define under the interest indicator that the system must use interest calculation
`numerators for the calculation. If you do not, the interest calculation will be carried out directly i.e.
`without interest calculation numerators.
`
`Determining the Calculation Period
`
`The calculation period is demarcated by a lower limit and an upper limit.
`days between these two limits.
`The system offers two options for determining the calculation period:
`¯ manually i.e. you always define the period yourself
`¯ automatically i.e. you let the system define it for you
`
`Defining the Calculation Period Manually
`
`Interest is charged for the
`
`If you want to define the calculation period manually, enter it for each interest calculation. There is
`no need to enter anything else about the period. In particular, the master record field Key date of
`last int. calc. must be left empty.
`The system does not recognize overlaps with previous interest calculations. You must therefore
`be sure not to enter a period for which interest has already been calculated.
`You can use this method if you always calculate interest on accounts for periods of the same length
`e.g. once every month.
`
`Automatic Determination of Calculation Period
`
`To ensure that the interest calculation periods do not overlap, you can have the calculation period
`determined automatically. This is especially useful if you want to charge interest on accounts at
`irregular intervals. The interest calculation report then determines for which accounts interest
`should be calculated in the respective calculation run.
`If you want the calculation period to be automatically determined, the following preconditions apply:
`¯
`in the account master record, you must have entered values in the fields Key date of last int.
`calc. and Interest calculation frequency, the latter only if it is not stored under the interest
`indicator.
`¯ you must have entered a calculation date for the interest indicator
`The system uses this data to calculate the upper and lower limits for the calculation period.
`When executing the report, you must define upper and lower limits for the period being settled.
`The report needs these so that it can determine whether an account should be included in the
`interest calculation run this time, or whether it should be left out until next time.
`An account is only so included if the upper limit you specify in the report is not later than the upper
`limit specified for interest calculation. You can then carry out the interest calculation independently
`of the specified frequency with which interest is calculated on the accounts.
`Example
`The system has determined 8/31/93 as the upper limit for this account. If you are calculating
`interest for the period 7/1/93 to 8/15/93, the account is ignored. However, if your calculation is for
`the period 7/17/93 to 9/1/93, the account is included.
`
`SAP-00003802
`
`

`
`Modifying the Interest Rates
`
`Before you calculate interest, you may need to update the interest rates stored under the interest
`indicator. Interest rates can be stored in different ways:
`¯ you can enter a fixed interest rate for each interest indicator and currency, and for one validity
`date
`you can enter an amount-dependent interest rate for each interest indicator and currency, and
`for one validity date
`you can use reference interest rates. To do this, enter a key for the interest indicator under
`which the relevant rates are stored. You can also enter the reference interest rate dependent
`on a validity date.
`To adapt the values to match the reference interest rates, select (from the cash management and
`forecast menu) Bank passbook --> G/L interest scale --> Interest rates.
`The next screen shows the reference interest rates, along with the points in time at which each
`becomes valid. You can update the value if need be by making new entries.
`
`Posting the Interest
`
`You can post the amounts of interest earned or interest paid to the appropriate accounts by means
`of batch input. To make these postings, however, you must ensure that the following conditions
`are fulfilled:
`¯ posting rules must be defined for the business transactions "Post interest earned" and "Post
`interest paid".
`¯ you must have configured the account determination function appropriately. To do this, you
`have to enter a special account symbol.
`The rules for posting interest and account determination are defined in the system configuration.
`How to do this is documented online in the Implementation Guide.
`
`Running the Interest Scale Report
`
`To run the balance interest calculation report, proceed as follows from the cash management and
`forecast menu:
`
`1. Choose Bank passbook--> G/L interest scale --~ Standard int.calc..
`Your entries in the initial screen define the following:
`¯ Selection
`You can limit the number of accounts included in the interest calculation by entering an interval
`for the chart of accounts, G/L account number, company code, interest indicator, and business
`area, or an individual value. Note that, generally speaking, only those accounts which have an
`interest indicator for the balance interest calculation in the master record, and are managed with
`line item display, are included in the calculation.
`¯ Calculation period
`The period you enter here determines the calculation period for the interest calculation.
`¯ Day of last interest run
`This entry is important if you have not entered this date in the master record. The date is used
`to decide whether items should be treated as value dates in the past.
`¯ Updating information in the master record
`
`SAP-00003803
`
`

`
`The interest calculation data in the G/L account master records (see section "Fields in the
`master record") is only updated if you enter "X" in the Update master record field and specify a
`session name for the batch input in the Batch input session name field. You should always
`choose to update if you want to have the calculation period determined automatically.
`Posting the interest settlement
`Select this parameter if you want to post interest earned or interest paid to the appropriate G/L
`accounts.
`2. Enter the required data.
`
`3. To run the interest calculation report, select Program -~ Execute.
`For more detailed information, please refer to the report documentation. In addition, all the input
`fields are documented online.
`
`SAP-00003804
`
`

`
`Cash Management
`
`This section concentrates on the cash management position. It also describes the manual
`creation of memo records which, along with posting of actual FI transactions, determines the cash
`management position. The final topic covers the cash concentration function.
`The cash management position is derived from the prompt entry (i.e. on their value date) of all
`payments which take place within a short period of time. It draws data from two sources:
`¯ FI postings to the G/L accounts relevant to cash management and forecast
`¯ manual creation of memo records
`Some examples of cash management transactions which have an effect on the cash management
`position are:
`¯ bank balance
`¯ outgoing checks posted to the bank clearing account
`¯ outgoing transfers posted to the bank clearing account
`¯ time deposits due
`¯ notified incoming payments posted to the bank account
`¯
`incoming payments, with a value date
`
`:.¢:r.e:a.tin:g:.a~:d::.E:d:itin..g::M:em~::.Re:c.~r:d:s:
`
`SAP-00003805
`
`

`
`Determining the Cash Management Position
`
`You can direct the display using grouping. Grouping defines which levels and accounts should be
`displayed for the cash management position.
`Example: You want to see how various bank accounts have developed. If you enter the grouping
`in the request screen, the system selects the relevant accounts and displays the balances.
`By specifying a summarization term you can have the system summarize the individual lines in the
`display. If, for example, you do not want to see all clearing accounts individually, assign them to a
`summarization term, such as FIRST or NEW. The first display screen will then show the
`condensed information on these clearing accounts under these summarization terms, rather than
`displaying the accounts individually.
`To have the system display the cash management position according to different criteria, you can
`use the line selection function to group by levels or accounts (groups).
`The following table shows an example of some possible groupings for the cash management
`position:
`Example of groupings for the cash management position:
`Grouping
`Type
`Selection
`Summrztn term
`
`BANKS
`BANKS
`BANKS
`BANKS
`BANKS
`BANKS
`BANKS
`
`E
`G
`G
`G
`G
`G
`G
`
`++ (all levels)
`0000113100
`0000113102
`0000113108
`0000113200
`0000113201
`0000113250
`
`**
`FIRST
`FIRST
`FIRST
`NEW
`NEW
`NEW
`
`You define your groupings when configuring the system. How to do so is documented online in
`the Implementation Guide. To define the structure of your groupings, proceed as follows from the
`customizing menu for cash management and forecast: Structuring -~ Groupings --~ Structure.
`
`Displaying the Cash Management Position
`
`To display the cash management position for these accounts, proceed as follows:
`
`1. From the cash management and forecast menu, select Cash Management--~ Cash
`management pos.. This brings you to the cash management position request screen.
`2. Enter the company code(s) and business area (optional) you want to process.
`3. Enter a grouping, according to which the accounts should be grouped.
`4. Enter a currency in the Planned currency field, if you want to select for a particular currency.
`you make no entry, the system display all the available currencies.
`5. In the Display in field, enter the currency in which you want to display the cash management
`position.
`FC/LC exchange rate
`Foreign currency is translated into local currency at the rate you enter here.
`one, the system uses the rate in table CUR.
`L C/FC exchange rate
`
`If you do not enter
`
`If
`
`SAP-00003806
`
`

`
`If you want to translate one foreign currency into another, this is done via the local currency.
`For this reason, you should enter a rate here. This rate is also used when you want to display
`local currency amounts in foreign currency.
`
`6. Select Program -~ Execute.
`
`Additional Functions for Displaying the Cash Management Position
`
`Interval in days
`Here you can set the time interval of the display in days, weeks, or months.
`Display type
`In addition to the cumulative display (K), you can use the delta display (D) to view the in- and
`outflow of cash. KV or DV shows you the amounts involved (taking account of the distribution
`function).
`The distribution by percentage function is defined during system configuration and is documented
`online. To define it, select (from the cash management and forecast customizing menu),
`Structuring -~ Distribution func.. You can then define what percentage of an amount planned for a
`particular time should be included in the cash management position - that is, you can distribute the
`amount over several days.
`Scaling
`Here you can control the number of characters displayed before and after the decimal point.
`Example: with a scaling value of 3.0, 10,355.75 is displayed as 10; with a scaling value of 0.2, it is
`displayed as 10,355.75.
`From this screen, you can also determine a different display form for the data. To do this, select
`Edit-~ Other display. A pop-up window then appears, in which you can change the date of the
`display, the interval, the display type, and the scaling.
`
`Displaying Groups and Levels
`
`You can use line selection to sub-divide the display into groups or levels, so that you can see the
`bank clearing accounts or a breakdown of individual financial transactions.
`Position the cursor on a line and choose
`Display -~ Groups to display clearing accounts
`
`Display --> Levels to display levels
`From the clearing account display or the level display, you can use line selection to subdivide
`further:
`Position the cursor on the line you want and choose:
`
`Display --~ Levels, to trace the financial transactions which have given rise to the account
`balance.
`
`Display --> Groups, to see which sub-accounts are affected by a financial transaction.
`
`Displaying G/L Account Items and Payment Advices
`
`You can branch to the G/L account display or the payment advice display. If you want, you can
`change memo records not generated from actual postings.
`
`To do this, position the cursor on a line and choose Environment --> List display.
`Depending on whether the line items on the level selected are the result of actual postings or were
`
`SAP-00003807
`
`

`
`entered manually, the next screen is either the list display of memo records or the initial screen for
`the G/L item display.
`For information on the G/L item display, please refer to 13an.k.a.c.cQu.r~Lr~ar).aqem..e.n.t. and to FI
`General ledger accounting.
`
`Split by Currencies
`
`Starting from the summarized display, you can display the cash management position split by
`currencies. To do this, position the cursor on an amount field and choose Environment-->
`Currencies.
`The entered amounts are displayed in the currency which you had specified in the Display in field.
`To display the amount in the account currency, choose Edit ~ Display in account currency.
`
`Creating Payment Advices
`
`Starting from the cash management position, you can create memo records manually, for inclusion
`in the cash management position. To do this, choose Goto ~ Create pay. advices. This brings
`you to the request screen for creating memo records. The text which follows tells you how to do
`this.
`To see the memo record you have created in the display, you do not need to access the cash
`management position again. It is enough to choose Edit-~ Current values.
`
`SAP-00003808
`
`

`
`Creating and Editing Memo Records
`
`You can manually enter into the cash management and forecast module all values affecting cash
`management and forecast which have not already been included there via actual postings. You
`can create memo records for notified incoming payments, noted items, preliminary account
`statement postings, and so on.
`Example: Your bank informs you that a particular sum of money will be paid into your account
`tomorrow. You enter this amount in the cash management and forecast system as a "Confirmed
`payment advice".
`
`Automatic Expiration
`
`Depending on the planning type, you can define an expiration date for the memo records you have
`created. If this is possible, the field Expiration date is ready for input.
`If you enter an expiration date, the memo record automatically becomes invalid after that date.
`You can thus, when creating a memo record, avoid a situation where the amount in question
`appears twice in the cash management and forecast system i.e. as a payment advice and an actual
`posting.
`If you do not enter an expiration date, the system automatically sets the value date as the
`expiration date.
`You should only choose a planning type which permits automatic expiration if you are sure that the
`actual posting will be made on the date you have planned for. Otherwise there is danger that the
`payment advice might expire even though the actual posting does not occur as anticipated, thus
`leading to inconsistencies in your forecast.
`We recommend that you use a planning type which does not allow automatic expiration when
`entering unconfirmed payment advices. This would mean that, at a given time, you can store in an
`archive class memo records whose amounts need no longer be included in cash management and
`forecast (see Archiving memo records).
`Depending on the planning type you have chosen, and the screen control that goes with it, you may
`be able to include extra fields in this screen. The individual field contents are documented online.
`
`Creating a Payment Advice
`
`To
`
`create payment advices, proceed as follows:
`
`1.
`2.
`
`.
`4.
`
`Select Cash Management --~ Payment advices --> Create.
`In the request screen, enter the company code and, if necessary, the business area and a
`planning type which refers to data from bank accounting.
`Select ENTER. This brings you to the screen for creating payment advices.
`Create one or more memo records, by entering the following data:
`Value date
`Enter the date on which the in- or outflow of cash is expected.
`Cash management account name
`Here you must enter the special cash management account name, such as FBGIRO.
`Amount / Currency amount
`You can create memo records in local currency or in foreign currency. To create a memo
`record in foreign currency, enter the amount in the field Currency amount and the foreign
`currency key in the field Currency. The system takes the rate automatically from table CUR.
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`the memo record you are creating is in local currency, you only have to enter the amount.
`Allocation
`You can enter an assignment number here, thus grouping related events together.
`Features
`Here, you can enter a feature identifying your memo record.
`
`Choose Memo record --> Save.
`
`.
`Displaying and Editing Payment Advices
`
`To process payment advices, you can generate a list of the payment advices you have created.
`You can limit the list using the various selection criteria, such as value date, level, and so on.
`The following functions are available in the list display:
`¯ Change memo records
`¯ Delete memo records
`¯ Archive or reactivate (convert) memo records
`¯ Display administrative data for the memo record.
`To create the list, proceed as follows:
`1. Choose Cash Management --~ Payment advices --> Edit.
`2. Enter your selection criteria.
`
`3. Choose Program --~ Execute. The list then appears as you have specified.
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`Changing or Deleting Payment Advices
`
`To change or delete a payment advice, proceed as follows:
`Position the cursor on the relevant memo record and select F2 (SELECT). The system then
`1.
`displays the payment advice selected.
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`.
`
`To change payment advices, select Memo record--> Change. You can now overwrite the input
`fields. Note that the changes you make only become evident if you access the list display
`again.
`
`To delete payment advices, select Memo record --~ Delete.
`
`3. Save the memo record you have changed with Memo record--~ Save.
`Memo records which you have change or deleted are marked with an ..... in the list display.
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`Display Administrative Data
`
`To display the administrative data, select Details --~ Administrative data. The pop-up window
`which appears displays who created or last changed the memo record and the date on which this
`was done.
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`Archiving Memo Records
`
`It is possible to store in archive classes memo records which, due to actual postings, no longer
`apply. The amounts in records which have been archived do not affect the cash management and
`forecast module, but they are still available for display purposes. This means that you can display
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`memo records from an archive class- for example, to see the average interest calculation on fixed
`term deposits over the last twelve months.
`How long a record remains in the archive class depends on the residence time. This is defined
`during system configuration, as is the assignment of a planning type to an archive class.
`When the residence time has elapsed, the archived record is deleted in the next reorganization run.
`Until this happens, you can reactivate any memo records in the archive.
`To convert memo records to an archive class, proceed as follows from the list display:
`
`1. Position the cursor on the relevant memo record and select Edit--> Select/deselect.
`
`Select more than one memo record with Edit --> Select block or Edit --> Select all.
`
`2. Select Edit -->