with layout rules already defined. We recommend that you adopt these.
`Example:
`In the master record of the special G/L account "Down payments received", you have specified that
`the customer’s account number is entered in the field Allocation when you post a document. All
`documents posted to this account are sorted by customer account number and displayed in
`ascending order.
`
`D own payment= reoelved
`
`Account control "~
`
`Sort.~equenoe line item.~
`
`AIIooatlon rule=
`
`Rule Name
`
`r~ Customerno.
`
`Posting a dooument
`
`Io
`
`You can change the key for the layout rule in the master record at any time. The new layout rule
`takes effect from the time of the change: all line items posted alter the change are displayed
`according to the new layout rule. The allocation remains unchanged, however, for the documents
`already posted.
`
`Layout Rules for the Allocation Field
`
`If you want to define your own rules for the field Allocation, for each rule you must enter a key and
`up to four fields, whose contents are then placed in the field Allocation. The field contents are
`transferred in the sequence in which you name them. For the layout rules, you can use all the fields
`in the document header and all the fields contained in the relevant line items.
`If you wish, you can transfer the contents of a particular field only in part to the field Allocation. To
`do this, you specify the position from which the field contents are displayed and the number of
`characters that are transferred.
`Example:
`The length of the cost center is 10 characters in the standard system. If you use only six characters
`in your company, you can cut off the first four characters for the display. Therefore, you specify for
`the field Cost centerthat six characters are displayed from the filth character.
`Note
`The layout rules for the field Allocation are valid for all clients.
`
`SAP-00002413
`
`

`
`Default Values
`
`To ensure that the system provides the required variant for the line layout and the totals variant as
`soon as you call up a function, you can define default values in the system.
`You can enter default values in an employee’s user master record or define standard default values
`in the system. These standard default values apply if there are no default values in the user master
`record and you do not select a different processing variant after calling up the function.
`You can define a standard default line layout variant for the following functions: changing and
`displaying documents, clearing transactions payment proposal lists and displaying line items, you
`can also specify a totals variant for line item display.
`To ensure ease of operation for each user in his or her task area, you should enter default values
`in each user master record. Here you can specify not only the above-mentioned default values
`but also the most appropriate initial screen (line item or totals display). You can find further
`information on default values in the user master record in the accounting guides.
`Standard default values are already contained in the system. If you want to change them, you can
`overwrite the standard values with your own.
`
`SAP-00002414
`
`

`
`Document Life Span
`
`If you no longer require documents online, you can archive them. The conditions that documents
`must fulfil to be archived are partly specified by the system and partly defined by you.
`You cannot archive documents that contain open items. For all other documents, you specify
`periods per document type and account that must be adhered to.
`You can find further information on document reorganization and archiving in FI Closing and
`Repotting.
`
`SAP-00002415
`
`

`
`Intercompany Postings
`
`In the FI system, you can enter intercompany business transactions with one function.
`This can support, for example, centralized procurement or centralized payment transactions. With
`centralized procurement, one company code purchases for several company codes. With
`centralized payment transactions, one company code pays for others.
`With centralized purchasing, the invoice line item is entered in one company code and the offsetting
`entries are carried out in different company codes. The system creates a separate document for
`each company code. These documents are connected via a common transaction number.
`The system carries out clearing entries automatically between the relevant company codes. The
`clearing entries display the receivables and payables arising between the company codes. Each
`company code-dependent document displays a balance of zero.
`
`The Prerequisite for Intercompany Postings
`
`Restrictions
`
`The prerequisite for intercompany postings is that the company codes involved use the same local
`currency and the same tax calculation procedure.
`There are further restrictions on invoices which satisfy the conditions below:
`¯ the receivables or payables were posted in a different company code to the one where the
`revenue or expense/costs were posted.
`¯ the business transaction is tax-relevant.
`To be able to be displayed correctly in the tax report, the company codes must form an integrated
`company for purposes of reporting tax on sales/purchases. This means that the advance report on
`tax on sales/purchases comes from one of the company codes on behalf of all the others.
`This is necessary because the tax is posted in the company code where the revenue or expense
`posting is made. However, in order to correctly display the tax posting it is usually the case that the
`tax is posted in the company code where the payable or receivable is posted.
`The system can make intercompany clearing entries only when the credit or debit balance can be
`clearly assigned to one company code. Otherwise, the system cannot determine the company
`codes to which to post the receivables and liabilities. In an exceptional case such as this, the
`system issues a corresponding message. You then enter the clearing entries manually.
`Example:
`You post an outgoing invoice as follows: the invoice amount and the related receivable are posted
`in company code US01, and the sales revenue in company code US02. The system also posts the
`output tax in US02.
`When the payment arrives, you post all amounts in company code US01. This includes the bank
`posting and the clearing posting to the customer account. The system automatically posts the cash
`discount granted and the tax adjustment posting in US01. The tax posting was made in a different
`company code to the one where the receivable was posted.
`Postings from the example
`Transaction Amounts Posting Company
`Debit
`Credit
`code
`
`Invoice
`
`1150
`
`receivable US01
`
`SAP-00002416
`
`

`
`Payment
`
`1115.50
`
`1000
`
`150
`
`1150
`3O
`
`4.50
`
`US02
`
`sales
`revenue
`output tax US02
`
`US01
`
`bank
`posting
`receivable US01
`cash disc.
`US01
`granted
`output tax
`adjustment
`
`US01
`
`Note
`This restriction only applies to the business transaction described above and not for other
`transactions. Therefore this restriction does not apply if a) you only post intercompany transactions
`in the general ledger, or b) pay through one company code for one or more others without the
`invoice having been posted to a different company code than the one it originated in.
`
`Clearing Accounts
`
`In order to display the payables and receivables between different company codes, you must
`create clearing accounts. You specify which clearing accounts should be used in which cases via
`the system configuration. There are two ways of doing this:
`¯ you specify the clearing accounts for every possible combination of company codes
`¯ you use one company code to clear all others against. This company code would always be the
`one you enter first when entering documents. If you use this method, you must specify the
`clearing accounts for every combination of this company code with all the others in the system.
`Example
`Company codes US01, US02 and US03 purchase goods together. Company code US01 is used as
`a clearing company code and is therefore always entered first. You thus enter the first item (invoice
`item) in company code US01. Intercompany clearing postings must then be made in company
`codes US01, US02 and US03. The following figure shows the manually entered items and the
`automatically-generated clearing postings.
`
`SAP-00002417
`
`

`
`
`
`ICoCdUS01 I
`
`Manual posting s
`
`Automat io p osti ngs
`
`Vendor
`
`R eoeivable s to
`Company Code US02
`
`3,000.00
`
`800.00
`
`R eceivable s to
`Costs Company CodeUS03
`
`1,000.001 1,200.00 !
`
`Costs
`
`8°°°°1
`
`Payablesto
`Company CodeUS01
`
`! 800.00
`
`Costs
`
`1,200.001
`
`Payablesto
`Company Code US01
`
`I 1,200.00
`1700USD
`
`
`
`ICoCdUS02 I
`
`
`
`ICoCdUS03 I
`
`To enable the automatic postings to be made, you must enter into the system the clearing accounts
`for every combination of company codes you require. Our example, because it uses a single
`clearing company code, would require entries for the clearing accounts for four combinations of
`company codes:
`¯
`company codes US01 and US02
`¯
`company codes US01 and US03
`¯
`company codes US02 and US01
`¯
`company codes US03 and US01
`
`SAP-00002418
`
`

`
`Defining and Maintaining Parameters for Document Entry
`Facilities and Document Processing
`
`This section contains the following topics:
`
`~ .......
`
`SAP-00002419
`
`

`
`Defining Document Entry Facilities
`
`Document entry facilities include
`¯ a reference system
`¯ a hold data function
`¯ matchcodes
`¯ work lists
`¯ default values in the user master record
`¯ automatic postings
`For the reference system and the hold data function, you need only decide which facilities your
`employees can use. Each employee can then use this facility to carry out his or her tasks. You can
`find further information in the accounting guides and in Getting Started with the R/3 System.
`
`Creating Work Lists
`
`To
`
`create work lists, proceed as follows from the Accounting Configuration menu:
`
`1.
`
`.
`3.
`
`Select Environment --> Employees --> Work lists.
`The system displays a list with the possible objects (e.g. company codes or G/L accounts) for
`which you can define work lists.
`Select the object you require.
`To create a work list manually, proceed as follows:
`
`a) Select Work list-~ Create.
`b) In the dialog box that appears, enter the key and a name for your work list. Select ENTER.
`C) In the detail screen that appears, enter the values for the work list, for example the keys for
`the company codes, if you are creating a work list for the object "company code".
`To create and maintain a work list automatically, proceed as follows:
`
`a) Select Edit --> Automatic work list -~ Group key or Alternative payer.
`b) Define the rules for naming the work list.
`
`c) Save these naming rules by selecting Work list --> Save.
`
`d) To set the values in the work list, select Edit --> Automatic work list --> Reset.
`You reach the selection screen for the report which sets the work lists. The work list is set
`when you carry out a production run.
`
`Setting Default Values
`
`The default values contained in the screens for entering business transactions are drawn from
`various sources in the system. You are informed of the possible default values in the respective
`sections in this guide. For example, "G/L Master Records" describes which values you can use as
`default values in the G/L master record for entering data.
`Independent of this, you should determine which default values your employees should enter in
`their user master records. Carry out the following steps:
`1. Set the fields that can take default values in the user master record.
`
`SAP-00002420
`
`

`
`2. Using the defined user authorizations, decide which default values are relevant for each of your
`employees.
`3. Inform your employees of these default values.
`The accounting guides describe how you enter default values in the user master records.
`You define the posting key and document type for accounting functions in the Accounting
`Configuration menu. To do so, select Bus, transactions -~ Default values -~ Doc, type + post, key.
`
`Preparations for Recurring Entries
`
`You must create a separate number range for recurring entry documents. You define this number
`range with the key Xl. You must define a number range for each company code where recurring
`entry documents are used.
`You can find further information on defining number ranges in .B...ase P..aram...eters for..D.ocum...e.nt~
`If you want to generate accounting documents on the basis of a recurring entry original document
`on particular dates, you must enter a run schedule in the original document. You define this
`schedule in the Accounting Configuration menu. Select Business volume --> Recurring entries -->
`Run schedules and Run dates.
`
`Preparations for Posting With Sample Documents
`
`You must create a separate number range for your sample documents. You define this number
`range with the key X2. You must define a number range for each company code where sample
`documents are used.
`You can find further information on defining number ranges in .B.ase_P. arametersforD..ocuments
`
`SAP-00002421
`
`

`
`Document Change Rules
`
`Document change rules are contained in the standard system. The following sections describe how
`you define, change and delete these rules.
`
`Defining and Changing Document Change Rules
`
`You define document change rules by selecting the conditions under which changes are possible.
`Since the rules are already defined in the standard system, you need only adapt them to your
`company-specific requirements.
`
`Differentiating Between Document Change Rules
`
`The standard system contains all the fields for which a rule can be defined. These rules are not
`distinguished from one another. If you want to differentiate between them, you can do so according
`to the following criteria.
`If you want to differentiate per account type, you must enter the account type in the
`corresponding column. If you do not specify one, the rules apply to all account types.
`You can define the rules separately for the special G/L transaction classes "bill of exchange"
`and "down payment". To do this, you specify the transaction class in the corresponding column.
`You may not enter anything in this column for any other transaction classes.
`If you want to create different rules for your company codes, you must specify a company code
`in the corresponding column.
`To differentiate your rules according to one of the above criteria, proceed as follows from the
`Accounting Configuration menu:
`
`1. Select Bus.transactions --> Base parameters --> Doc.change rules.
`You reach the screen where all the fields are listed and where you can differentiate the
`document change rules.
`2. Select the standard entry you require.
`
`3. Select Edit --> Copy as.
`4. Enter your criteria (e.g. account type or company code) and then select ENTER.
`You can delete the standard entry if you do not need it any more.
`
`Changing Rules
`
`If you want to add to or limit the rules, carry out the following steps from the Accounting
`Configuration menu:
`
`1. Select Bus.transactions --> Base parameters --> Doc.change rules.
`2. Select the field for which you want to change the rule.
`You reach the screen containing the change rules.
`3. Place an X in the field for the condition that is to apply to the selected field, or remove the X for
`the condition that is no longer to apply.
`You can only change a field if you specify it explicitly. To do this, you must click in the field Field
`is modifiable.
`
`SAP-00002422
`
`

`
`4. Save your entries by selecting Table view--> Save.
`
`Deleting Document Change Rules
`
`Generally speaking, you will not delete document change rules. If, however, you do need to do this,
`proceed as follows from the Accounting Configuration menu:
`
`1. Select Bus.transactions --> Base parameters --> Doc.change rules.
`You reach the screen with the list of those fields for which you can define the change rules.
`2. Select the field for which you want to delete the change rules.
`
`3. Select Edit --> Delete.
`The entry is deleted. If no other change rules are defined, you cannot make any changes to this
`field via the document or line item change functions.
`
`SAP-00002423
`
`

`
`Adding a Line Layout Variant
`
`To define your own line layout variant for document or line item display, carry out the following
`steps:
`¯ Enter an identification code and the name of the variant. For each variant, you must specify the
`fields that are to be shown in the display line. If you do not want to display the entire field
`contents, you can specify a display format for each field.
`¯ When you have determined your line layout, you must maintain the column headings.
`¯
`If you use the variants in other languages, you should translate the column headings and the
`name of the variant.
`To insert a line layout variant, carry out the following steps from the Accounting Configuration
`menu:
`1. Select Bus,transactions --> Base parameters --> Display format.
`You can also define or change a line layout variant directly from the document or line item
`display screen. To do this, select Options --> Customizing --~ Line layout.
`A menu for maintaining the display functions is displayed.
`
`2. Select Object -~ Document display --> Line layout or Object -~ Line item display --> Line layout.
`A list of the variants already defined for line layout is displayed.
`
`3. Select Line layout -~ Insert.
`A window is displayed for entering the identification code and the variant name. Both of these
`specifications are later included in the list of variants to choose from for document or line item
`display.
`4. Enter your identification code and variant name. If necessary, select to which account type the
`line layout variant applies. Select ENTER.
`You reach the screen for specifying the fields for your variant.
`
`5. Select Edit --> Insert --~ Insert before.
`A window is issued with the possible fields that you can use in your variant. You can select the
`fields you require for your variant from the field list.
`6. Select a field from the field list.
`The system adopts the field you selected for your variant. For other fields, you can choose
`whether a field is added before or after a given field. The sequence of the fields determines the
`sequence of the columns for document display.
`
`7. Select Edit --> Insert -~ Insert before or Insert after. Repeat step 6 until you have specified all
`the fields for your variant.
`
`8. Save you entries by selecting Line layout-~ Save.
`The system confirms that a new variant has been created with a message.
`If you have defined a line layout variant for line item display, you can change the account types to
`which the variant applies. To do so, select Edit -~ Usage.
`
`Using the Copy Function
`
`SAP-00002424
`
`

`
`When you create a new variant, you can use the copy function to adopt the fields from a variant
`that has already been defined. In the copied variant, you can then add or delete fields. You can use
`the copy function instead of the create function.
`To copy a variant, carry out the following steps:
`
`1. Select Edit--> Copy from the menu for maintaining the display function.
`A window is issued for specifying the identification code of the variant to be copied and the
`variant to be created.
`2. Enter the codes for the two variants and select ENTER.
`You reach a screen containing the copied fields. You can add or delete fields as described
`above.
`3. Save your new variant by selecting Line layout--> Save.
`When you copy a variant, the system also transfers the variant name and the column headings.
`Therefore, you should change the texts from the copied variant. The section "Changing a Line
`Layout Variant" describes how you change variant names. "Changing Column Headings" describes
`how you change column headings.
`
`Setting the Display Format
`
`If you do not want to display fields in your variant in full, you can limit the display via the display
`format. In addition, you can specify the start position of a column via the display format.
`To set the display format, you must be in the entry screen for the fields within a variant. To set the
`display format, carry out the following steps:
`1. Position your cursor on the field for which you want to define the display format.
`
`2. Select Details -~ Display format.
`A window is issued for specifying the display area of the field.
`3. Enter your values.
`4. Save your entries by selecting ENTER.
`
`Maintaining Column Headings
`
`You maintain column headings from the list of line layout variants and also from the list of fields
`belonging to each variant. Carry out the following steps:
`1. In the list of line layout variants, position your cursor on the variant that you want to maintain.
`2. Select Edit --> Texts --> Column headings.
`A screen is issued for maintaining column headings. Fields from the variant are displayed for
`your information.
`3. Enter your column headings.
`Note that you have already set the sequence of the fields. The fields belonging to the variant are
`displayed in this sequence. The sequence of the column headings must correspond to the
`sequence of the fields.
`If, via the display format, you have specified a distance between a field and the field preceding
`it, you should take note of this when you enter the column headings. Letters are used to display
`the column positions you have defined. The letters represent the fields that you have defined for
`your variant.
`
`SAP-00002425
`
`

`
`4. Save you entries by selecting Line layout-~ Save.
`
`Translating Variant Names and Column Headings
`
`If you use the system in other languages, you need to translate the variant name and the column
`headings. To do this, carry out the following steps:
`
`1. From the list of line layout variants, select Edit --> Texts --> Translate.
`The system displays a list of list classes.
`2. Place the cursor on the list class that belongs to your variant.
`
`3. Select Edit --> Languages.
`A window is issued for specifying the source language and target language.
`4. Enter these two languages and select ENTER.
`The system displays the variant name in the source and target languages, if these languages
`are available. You can translate the names in this list.
`5. To translate the column headings, select the required variant.
`You reach the entry screen for column headings.
`6. Enter your translation.
`The text is displayed in the source language for your information.
`
`7. Save your translation by selecting Edit--> Save.
`
`SAP-00002426
`
`

`
`Changing a Line Layout Variant
`
`You can change a line layout variant for document or line item display by
`¯ adding fields, changing the field sequence or deleting fields
`¯
`changing the column headings
`¯
`changing the variant name
`
`Changing Variant Fields
`
`To change fields in a variant, carry out the following steps from the Accounting Configuration
`menu:
`Select Bus,transactions --~ Base parameters --~ Display format.
`
`.
`2.
`
`.
`
`Select Object -~ Document display --~ Line layout or Line item display -~ Line layout.
`A list of the defined line layout variants is issued.
`Select the required variant.
`You reach the list of fields belonging to the variant.
`You can now add, move or delete fields. Before you select one of the following functions, you
`must position your cursor on the required field.
`
`With the function Edit --~ Insert --~ Insert before or Insert after, you can add fields.
`
`With the function Edit -~ Select, you can place a field in a temporary memory so that you can
`move it to another position in the list. Position your cursor on the field that you want to move,
`before you select the function.
`
`With the function Edit -~ Paste -~ Paste before or Paste after, you can paste a field from the
`temporary memory. Position your cursor on the field before or after which the field is to be
`pasted. After you add the field, it is deleted from its old position.
`
`With the function Line layout --~ Delete, you can delete the field on which you have positioned
`your cursor.
`
`4. Save your changes by selecting Line layout--~ Save.
`
`Changing Column Headings
`
`You can change the column headings for each line layout. To do this, carry out the following
`steps:
`1. In the list of line layout variants, position your cursor on the variant that you want to maintain.
`
`2. Select Edit --~ Texts --~ Column headings.
`You reach a screen for changing the column headings.
`3. Overwrite the required column headings.
`Note the column definition. The start of each column heading is marked by a letter.
`
`Save your changes by selecting Line layout -~ Save.
`
`.
`
`Changing a Variant Name
`
`SAP-00002427
`
`

`
`To change a line layout variant name, carry out the following steps:
`1. In the list of line layout variants, place the cursor on the variant that you want to maintain.
`
`2. Select Edit -~ Texts --~ Change name.
`A window is issued for changing the name of the variant.
`3. Overwrite the name.
`4. Save your entries by selecting ENTER.
`You return to the list of defined variants.
`
`Deleting a Line Layout Variant
`
`You delete a line layout variant from the list of defined variants. To delete a line layout variant,
`carry out the following steps:
`1. Position your cursor on the variant that you want to delete.
`2. Select Line layout --~ Delete.
`A window is displayed containing the variant that you want to delete.
`3. Confirm that you want to delete the variant.
`
`SAP-00002428
`
`

`
`Setting Fields
`
`Setting Fields for the Selection Function
`
`You specify via system configuration which fields are offered for the selection function in the line
`layout display screen. You must specify these fields separately for the account types "customer",
`"vendor" and "G/L".
`The standard system already contains fields for this function. You can
`¯ add further fields
`¯
`change the field sequence
`¯ delete fields
`
`Adding a Field
`
`Fields are already contained in the system for the selection function. If you require other fields,
`carry out the following steps from the Accounting Configuration menu:
`
`1. Select Bus,transactions --> Base parameters --> Display format.
`
`2. Select Object --~ Line item display --~ Field selection --~ Selection terms.
`A screen is issued for entering the account type.
`3. Enter the account type for customer, vendor or G/L account. Select ENTER.
`A list of fields from the function is displayed. You can add or delete fields, or change their
`sequence.
`The sequence of fields in the list determines the sequence in the selection window. The fields
`that you require most, you place at the beginning of the list.
`4. Position your cursor on the field before or after which you want to add a field.
`
`5. Select Edit --> Insert -~ Insert before or Insert after, depending on where you want to add the
`field.
`A window is displayed for entering the field name.
`If you do not know the field name, you can display a list of all the possible fields by selecting F18.
`You can then select the desired field from this list.
`6. Enter the field name or select a field from the list.
`The system adopts the field you have specified.
`
`7. Save your entries by selecting Field selection --~ Save.
`
`Changing the Field Sequence
`
`To change the field sequence, carry out the following steps:
`1. Position your cursor on the field that you want to move to another position.
`
`2. Mark the field by selecting Edit --> Select.
`3. Position your cursor on the field before or after the field where you want to paste the marked
`field.
`
`SAP-00002429
`
`

`
`.
`
`Select Edit --> Paste --> Paste before or Paste after, depending on where you want to paste the
`field.
`The system pastes the marked field in the selected position. It is automatically deleted from the
`old position.
`
`5. Save your entries by selecting Field selection --~ Save.
`
`Deleting a Field
`
`To delete a field, place the cursor on the field that you want to delete. Select Edit --> Delete. The
`field is deleted from the list.
`
`Setting Fields for the Search Function
`
`You specify via system configuration which fields are offered for the search function in the line item
`display screen.
`Fields are already contained in the system for the search function. If you require fields other that
`those available, you must add these fields for the required account types. You can also delete fields
`or change their sequence.
`Carry out the following steps from the Accounting Configuration menu:
`
`1. Select Bus.transactions --> Base parameters --> Display format.
`
`2. Select Object -~ Line item display -~ Field selection -~ Search.
`To proceed further, read "Setting Fields for the Selection Function".
`
`Setting Fields for the Sort Function
`
`You specify via system configuration which fields are offered for the sort function with line item
`display.
`Fields are already contained in the standard system for this function. If you require fields other than
`those available, you must add these fields for the required account types and then, if necessary,
`delete fields or change their sequence.
`Carry out the following steps from the Accounting Configuration menu:
`
`1. Select Bus.transactions --> Base parameters --> Display format.
`
`2. Select Object --~ Line item display --~ Field selection --~ Sort.
`To proceed further, read "Setting Fields for the Selection Function" in .Settj.n~
`
`SAP-00002430
`
`

`
`Specifications for the Totals Function
`
`Totals variants are already defined in the standard system for line item display. You can adopt
`these variants or define your own.
`If you want to define your own variant, you must
`¯
`set the fields to be used for calculating subtotals and their sequence
`¯ assign a name to your variant
`¯ translate the name into the foreign languages required
`When displaying line items, you can select further fields for calculating subtotals via a selection
`window. You can also specify in the system which fields are displayed.
`The following topics describe how you create, change or delete variants, or set fields for subtotals.
`
`Creating a Totals Variant
`
`To create a totals variant for line item display, carry out the following steps from the Accounting
`Configuration menu:
`
`1. Select Bus.transactions --> Base parameters --> Display format.
`You can also define or change a totals variant directly from the line item display screen. To do
`this, select Options --> Customizing --> Totals variants.
`
`2. Select Object --> Line item display --> Totals variants.
`A list of the totals variants is displayed.
`
`3. Select Totals variants --> Create.
`A window is issued for entering an identification key and the name of your variant.
`4. Enter an identification key and the name of your variant. Select ENTER.
`A screen is issued in which you are offered three entry fields.
`5. Enter the names of the fields that are to be contained in your totals variant.
`The sequence of the fields determines the sequence in which they are totalled.
`If you do not know a field name, you can select the field from a list of the possible fields.
`a) Position your cursor on an entry field.
`The field you select from the list is transferred to this position.
`
`b) Call up the field list by selecting Edit--> F18.
`c) Select a field from the field list.
`The system adopts the selected field.
`
`6. Save your entries by selecting Totals variants --> Save.
`To translate the name of a variant, carry out the following steps from the list of totals variants:
`
`1. Select Edit --> Translate.
`You reach the screen for translating the name.
`2. Enter the language key for the language, the identification code and the name of your variant.
`
`SAP-00002431
`
`

`
`If you require the name in other languages, you must translate it for the corresponding language
`keys.
`3. Save your entries by selecting ENTER.
`
`Changing a Totals Variant
`
`You change a totals variant by changing either the fields belonging to it or the variant name.
`To change the fields in a variant, carry out the following steps from the Accounting Configuration
`menu:
`1. Select Bus.transactions --> Base parameters --> Display format.
`
`2. Select Object -~ Line item display -~ Totals variants.
`A list of the totals variants is displayed.
`3. Position your cursor on the variant for which you want to change the fields.
`
`4. Select Edit --> Choose.
`A screen is issued containing the variant fields.
`5. Overwrite the fields or select the required fields from the field list.
`
`6. Save your entries by selecting Totals variants --> Save.
`To change the name of a variant, carry out the following steps from the Accounting Configuration
`menu:
`1. Select Bus.transactions --> Base parameters --> Display format.
`
`2. Select Object -~ Line item display -~ Totals variants.
`A list of the totals variants is displayed.
`3. Place the cursor on the variant for which you want to change the name.
`
`4. Select Edit --> Change name.
`A window is issued containing the variant name.
`5. Overwrite the variant name and select ENTER to save the change.
`
`Deleting a Totals Variant
`
`You delete a variant from the list of defined variants. To do this, carry out the following steps:
`1. Position your cursor on the variant that you want to delete.
`
`2. Select Totals variants --> Delete.
`A window is issued containing the name of the variant that you w