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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 3 of 298 PageID #: 30762
`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 3 of 298 PagelD #: 30762
`
`Guide to the Best of Outlook 97 Features
`
`Putienk Overall
`
`Share categories among all Outlook items
`
`Display items in tables or on a timeline
`
`Get automatic reminders for appointments, meetings, and tasks
`
`Automatically archive outdated items
`
`Use Outlook data with all Office applications
`
`Use Outlook to find anything on your disks
`
`Salendar and Contacts
`
`Keep a personal calendar of appointments, events, and meetings
`
`Mark holidays and special events
`
`Find out when people are available for meetings
`
`Remember birthdays, anniversaries, and your contacts’ interests
`
`Automatically address e-mail and snail-mail
`
`Click to place a phone call
`
`« Click to access a contact’s Internet site:
`
`Cuatomizing Guthook
`oonCreateyourown views of items
`
`No symbol = New feature or enhant!
`
`Use the enany customized applications available from Microsoft's Qutlook Web site
`
`Design pour own forms
`
`Enhance Outlook with Visual Basic Script code
`
`Sanall and Snalnadl
`Attach aay file to an email message you send
`Use the Rules Wizard to tell Outlook how to handle your incoming e-mail
`
`Keep all your email and fax messages organiond
`
`Send email and snail-mail to distribution ete
`
`_ dournal and Notes
`Automaticallytrackallyourwark in
`é Log your e-mail activity
`
`Keep records of your phonecalls
`
`Insiantly create sticky notes
`
`Office applications=
`
`se Team Managerto track group tasks
`
`am oo = Stay feature ar anbancement
`
` o» = Worth checking out
`
`2/297
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 4 of 298 PageID #: 30763
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`3/297
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 5 of 298 PageID #: 30764
`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 5 of 298 PagelD #: 30764
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` ££? 8.
`
`SihCHLior
`
`Written by Gordon Padwick with
`
`Helen Feddema « Pamela Palmer* Sharon Podlin « Rob Tidrow
`
`
`
`4/297
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 6 of 298 PageID #: 30765
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`S331.
`
`fromm Inner Media,lnc., Hollis, MHL.
`
` Special Edition Using
`Copyright? 4907 by Que” Corporation.
`All rightsreserved. Printed inthe United States ofAmerica. No part
`of thisbook may be used or reproduced in any form or by any
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`tions embodied in critical articles andreviews. Making copies ot
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`yee ig aviolation ofUnited States copyrightlaws. Kor information,
`address Que Corporation, 201 W. 13rd Street, Indianapolis, UN
`46200.You may reach Qe’s directsales line by calling 4-800-428-
`Library of Congress Catalog No. 96°F220
`ISBN: 0-7897-1086-x
`This book is soldas és, withoutwarranty of anykind, either express
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`Hmited to implied warranties for the book's quality, performance,
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`Interpretation ofthe printing code: the rightmost doubledligh mut
`ber istheyear ofthe book's printing; the rightmost single-digit
`momber, the nurober ofthe hook’s printing. For example, aprinting
`eode of97-1 shows thatthe firstprinting ofthe bookoccurred In
`1o07,Allterms mentioned inthis bookthatare knownto be trademarks
`or service markshave been appropriately capitalized. Cue cannot
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`Seren reproduchons in this bookwere created using Collage Phas
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 7 of 298 PageID #: 30766
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` Case 1:13-cv-00919-LPS Document 312-9
`
`
`
`PRESIDENT
`Roland Elgey
`
`PUBLISHER
`
`is
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`Joseph B. Wikert
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`PUBLISHING DIRECTOR
`David W. Solomon
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`EDITORIAL SERVICES DIRECTOR
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`Elizabeth Keaffaber
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`MANAGING EDITOR
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`DIRECTOR OF MARKETING
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`Elizabeth A. South
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`Don Essig
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`SENIOR PRODUCT DIRECTOR
`Lisa D. Wagner
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`PRODUCT DIRECTOR
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`Kevin Kloss
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`Kris Ankney
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`ASSISTANT PRODUCT MARKETING I
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`Stan Spink
`Convergent Data Technologies, Inc.
`Robert Bogue
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`David Garrett
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`Nadeem Muhammed
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`Tracy M. Williams
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 8 of 298 PageID #: 30767
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 8 of 298 PagelD #: 30767 To Mary Stower, mygodmother, who lives in Newton Poppleford, Devon,
`
`
`(1297
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 9 of 298 PageID #: 30768
`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 9 of 298 PagelD #: 30768
`
`Gordon Padwickis a senior programming analyst who is responsible for developing
`integrated applications based on Microsoft's Office suite. He has worked with computers
`for more years than he cares to remember, and has experience as an engineer and a man-
`ager in many hardware and software design projects. He has worked with Windows and
`Windowsapplications since Microsoft introduced the first version of Windowsin 1987.
`
`Previously, Padwick was an independent consultant who specialized in Windows
`applications. He has authored and contributed to many books about word processing,
`spreadsheets, databases, graphics, desktop publishing, and presentation software; his
`most recent publications are Que’s Building Integrated Office Applications and Special
`Edttion Using Microsoft Office Professional. In addition, he has presented training classes,
`provided computer applications support, and developed custom database applications.
`
`Padwick is a graduate of London University, and has completed postgraduate studiesin
`computer science and communications. He currently lives in southern California.
`
`Shelives in the mid-Hudson area of New Yorkstate, with three cats and three computers.
` _ About the Authors
`
`Helen Feddema grew up in New York City. She was ready for computers when she
`was 12, but computers were not ready for her yet, so she got a B.S. in Philosophy from
`Columbia and M.TS. in Theological Studies from Harvard Divinity School, while working
`at variousoffice jobs. It was at HDSthat she got herfirst computer, an Osbourne, and
`soon computers were her primary interest. She started with word processing and spread-
`sheets, went on to learn dBASE, and did dBASE developmentforsix years, partof this
`time as a corporate developer. After being laid off in a flurry of corporate downsizing, she
`started doing independent consulting and development, using dBASE, Object Vision,
`WordPerfect, and Paradox.
`
`Always looking for something new and better, Helen beta tested Access 1.0, and soon
`recognized that this was the database she had been looking for ever since Windows 3.0
`was introduced, and she saw the gap waiting to befilled by a great Windows database.
`She concentrated on Access development and writing for several years, and in 1994 joined
`Information Management Services, a Microsoft Solutions Provider, as an Access and MS
`Office developer.
`
`Helen co-authored Inside Microsoft Access (New Riders, 1992). Most recently, Helen
`co-authored Access How-Tos for the Waite Group Press.
`
`Helenis a big-time beta tester, sometimes having seven or eight betas running at once,
`mostly Microsoft, but with some other vendors as well.
`
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 10 of 298 PageID #: 30769
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`
`Pamela Palmeris an independent consultant specializing in software development. She
`assists businesses and organizations with the design and development ofWindows-based
`applications. Pam has developed systems using Visual Basic, Visual Basic forApplica-
`tions, Access, and Fox Pro. When not developing applications, she instructs as a Microsoft
`Certified Trainer. Pam also served as one ofthe co-authors of Que’s Using Visual Basic 3.
`She can be contacted via Internet at 74170, 1526@compuserve.com.
`Sharon Podlin is a graduate ofthe University ofTexas and is president of PTS], a con-
`sulting firm specializing in the development and presentation of computer training
`courses. Sharon has over 15 years experience in the industry and has worked primarily
`with Fortune 100 companies includingJ. C. Penney, Hyatt International Hotels, and
`United Airlines. She actively participates in the Microsoft Certified Professional program
`as well as being a Microsoft Certified Trainer for a wide range of products including MS
`SQL Server, Excel, Visual Basic for Applications, and Windows NT. She can be reached
`via CompuServe at 7§350,1424.
`Rob Tidrow has been using computers for the past six years and has used Windowsfor
`the past four years. Mr. Tidrow is a technical writer and recently was the Manager of
`Product Development for New Riders Publishing, a division of Macmillan Computer Pub-
`lishing. Rob is co-author of the best-selling WindowsforNon-Nerds, and has co-authored
`several other books including Inside the World Wide Web, New Riders’ Official CompuServe
`Yellow Pages, Inside Microsaft Office Professional, Inside WordPerfect 6for Windows, Riding
`the Internet Highway, Deluxe Edition, and the AutoCAD Student Workbcok. In the past, Mr.
`Tidrow created technical documentation and instructional programsfor use in a variety of
`industrial settings. He has a degree in English from Indiana University. He resides in
`Indianapolis with his wife, Tammy, and two boys, Adam and Wesley. You can reach him on
`
`the Internet at rtidrow@iquest.net.
`
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 11 of 298 PageID #: 30770
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`
`Acknowledgments
`This is my opportunity, as the lead author of this book, to acknowledge and thank the
`many people who have contributed to it.
`
`January, 1997
`
`Mythanksgoto three groups of people: the dedicated folks at Microsoft who conceived
`and created Outlook, the writers who contributed chapters to this book, and the enthusi-
`astic crew at Que who madethis book possible.
`
`Aboveall, I should offer my thanks to the Microsoft people who created Outlook but,
`unfortunately, I don’t know their names. To youall, I offer my congratulations for creating
`a great new product.
`
`During the last few monthsof 1996, I learned about Outlook by using an unending (soit
`seemed) series of beta versions of Office 97. My special thanks go to the team of
`Microsoft people who promptly answered my many questions, particularly to Scott En-
`glish, Dayle Maynard, and John McCrae. You did a great job, guys, in answering most of
`my questions, and in avoiding giving specific answers to some of my questions about
`Outlook’slimitations. Bill should be proud of you.
`
`Although my name appears on the cover, I didn’t write it all. Thank you to the writers who
`contributed chapters to this book: Sharon Podlin, Pamela Palmer, Rob Tidrow, and Helen
`Feddema. Without their expertise and experience, the book wouldn’t have been. possible.
`
`Mythanks also go to many people at Que who've madethis book possible: Don Essig—
`Acquisitions Editor—directed the entire process of getting this book written, Kevin
`Kloss—Developmental Editor--kept the subject matter in focus, Rebecca Mounts—Pro-
`duction Editor—repeatedly prodded meto clarify my writing, Curtis Knight, Convergent
`Data Technologies, Inc., Stan Spink, and Robert Bogue—Technical Editors—vetted the
`technical details and suggested more corrections than I was sometimespleased to receive.
`
`The many illustrations of what you can expect to see on your screen were captured with
`Collage Complete. Thank you to Nancy and Neil Rosenberg of Inner Media for providing
`Collage Complete for me to use to capture screensfor this book.
`
`As always, ] want to acknowledge mygratitude to my wife, Kathy, who uncomplainingly
`puts up with seeing the back of my head during the many evening and weekend hours I
`spend writing books. Her support and encouragement have madeit possible for me to
`finish this book just about on schedule.
`
`Gordon Padwick
`
`10/297
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 12 of 298 PageID #: 30771
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`
`e’d Like to Hear from You!
`As partof our continuing effort to produce books ofthe highestpossible quality, Que
`would like to hear your comments. To stay competitive, we reallywantyou, a8 a computer
`book reader and user,to let us know whatyoulike or dislike most about this book or
`other Que products.
`You can mail comments, ideas, or suggestions for improving future editions to the address
`below, or send us a fax at (317) 581-4663. For the online inclined, Macmillan Computer
`Publishing has a forum on CompuServe (type GO QUEBOOKS at any prompt) through
`which our staffand authors are available for questions and comments. The address of our
`Internetsite is http://www.quecorp.com (World Wide Web).
`In addition to exploring our forum, please feel free to contact me personally to discuss
`your opinionsofthis book: ’'m 74201,1064 on CompuServe, and
`kkloss@que.mcp.com on the Internet.
`Thanks in advance—your comments will help us to continue publishing the bestbooks
`available on computer topics in today’s market.
`
`Customer Service department at 800-428-5331.
`
`Kevin Kloss
`Product Director
`Que Corporation
`201 W. 103rd Street
`Indianapolis, Indiana 46290 USA
`Although we cannot provide general technical support, we're happy to help you resolve
` €
`problems you encounter related to our books,disks, or other products.if you need
`oe
`such assistance, please contact ourtech Support department at 317-581-3833.
`To order other Que or Macmillan Computer Publishing books or products, please call our
`
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`2g |Developing Outlook App
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`12
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`13
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`14
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`15
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`16
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`17
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`18
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`19
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`20
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`28
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`
`
`47
`
`121
`
`Outlook Overview 11
`Exploring Outlook 23
`Scheduling Personal Activities
`Tracking Personal Tasks
`93
`Creating and Using Contacts
`Using Notes
`151
`169
`Recording Your Activities
`185
`Preparing to Work with Microsoft Mail E-mail
`Receiving and Sending Microsoft Mail Messages
`211
`Finding Items and Files
`259
`Archiving Items
`291
`
` a
`|
`oring Outlook's Broader Capabill
`Working with Profiles
`309
`Working with Folders and Address Books
`Planning Meetings
`353
`Customizing Your Calendar
`Organizing Your Tasks
`395
`Assigning Tasks
`415
`431
`Organizing Your Journal
`Providing More Information About Contacts
`Sending and Receiving Internet E-mail
`459
`Exploring the Web
`479
`Sending and Receiving E-mail from Other Services
`Sending and Receiving Faxes
`545
`Creating Items Automatically
`571
`Exporting and Importing Items
`595
`Working Remotely 623
`
`321
`
`369
`
`443
`
`513
`
`
`Modifying and Creating Forms
`683
`Working with Visual Basic Script
`Using the Outlook Object Medel=727
`
`ications
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`651
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`Installing Qutlock 773
`777
`Setting Quilock’s Options
`Outlock’s Standard Folders, Files, and Melds
`Reference Sources
`805
`
`C3Oope
`
`Glossary 809
`
`797
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`Index 825
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`
`
`
`intveduction
`
`1
`
`Understanding Outlock 2
`
`Who Should Read This Book? 4
`
`What You'll Learn in This Book 4
`
`Special Features in the Book 7
`
`Final Comment
`
`8&8
`
` Getting Started with Outl
`
`4 Outlook Overview 11
`
`12
`Putting Outlook into Perspective
`Looking at Outlook from a Distance
`Taking a Closer Look 13
`
`12
`
`Using Outlook 17
`17
`Managing Your Time
`18
`Organizing Your Information
`Communicating with Other People
`Archiving Items
`20
`
`20
`
`Developing a Custom Outlock Environment
`
`21
`
`From Here...
`
`21
`
` xploring Outlook
`
`23
`
`Starting Outlook 24
`
`Using Information Services
`
`27
`
`Getting Help While You Work 38
`
`Understanding the Outlook Window 27
`Using the Inbox Menu Bar
`29
`Using the Toolbar
`29
`Using the Outlook Bar
`Information Viewer
`35
`Viewing the Folder List
`Navigating in Outlook 38
`
`30
`
`36
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`63
`
`64
`
`64
`66
`
`69
`
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`‘apannuoooananenanianonannnns
`
`xv| Special Edition Using Microsoft Outlook
`
`Getting Results with Microsoft Office for Windows 97
`Using the Office Assistant
`39
`Getting ScreenTips
`42
`Referring to Online Help 43
`Getting Supportonthe Web
`Closing Outlook 45
`
`43
`
`39
`
`From Here...
`
`45
`
`47
`
`57
`
`60
`
`3 Scheduling Personal Activities
`Understanding Calendar
`48
`Understanding the Day View 49
`Understanding the Week View 54
`Understanding the Month View 56
`Switching Among Calendar Views
`Understanding Appointments, Meetings,
`and Events
`58
`59
`Setting the Calendar Options
`59
`Creating a New Appointment
`Entering the Subject and Location
`Entering Start and End Times
`60
`Setting a Reminder
`61
`Assigning Your Time
`63
`Describing Your Appointment
`Choosing a Category 63
`Making the Appointment Private
`Saving the Appointment
`64
`Viewing an Appointmentin Your Calendar
`Creating an Appointment on Your Calendar
`Typing Dates and Times
`66
`Typing Dates
`67
`Typing Times
`67
`68
`Working with Categories
`68
`Using the Master Category List
`Deleting Categories from the Master Category List
`Adding Categories to the Master Category List
`70
`Resetting the Master Category List
`70
`Changing Categories Assigned to an Item 71
`
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`Contents
`
`71
`Creating a Recurring Appointment
`Creating a Recurring Appointment from Scratch 71
`Displaying a Recurring Appointment
`74
`Changing a One-Time Appointmentto a Recurring
`Appointment.
`75
`
`Creating a One-Time Event
`
`Creating a Recurring Event
`
`75
`
`77
`
`81
`
`Attaching a FiletoaTask 98
`
`77
`Marking Holidays on Your Schedule
`Marking Holidays and Special Days Automatically 78
`Marking Holidays and Special Days Manually 79
`Editing Your Schedule
`80
`Changing Text in a One-Time Appointment or Event 80
`Changing the Time and Duration for a One-Time
`Appointment
`80
`Changing the Date ofa One-Time Appointment
`Deleting a One-Time Appointment
`81
`Changing Recurring Appointments and Events
`
`82
`
`83
`Using Calendar Views
`Using Standard Calendar Views
`Modifying the Standard Views
`Creating Custom Views
`88
`
`84
`88
`
`Understanding Filters
`
`88
`
`Printing Your Schedule
`
`91
`
`From Here...
`
`92
`
`4 Tracking Personal Tasks
`
`93
`
`Beginning to Work with Tasks
`
`94
`
`Creating aTask 95
`95
`Entering the Subject
`Entering Due and Start Dates
`Defining the Status
`97
`Setting aReminder
`97
`OwningaTask 97
`Entering Notes 98
`Assigning Categories
`Making a Task Private
`
`98
`98
`
`96
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`C
`:13-cv-
`
`:
`
`xt ‘| Special Edition Using Microsoft Qutlack
`
`t
`
` ee
`
`
`
`98
`
`104
`
`SavingaTask 98
`Displaying Tasks in the Calendar
`Editing and Updating a Task 100
`Viewing Your Tasks
`101
`Changing the OrderofTasks ina View 102
`Formatting Fields
`103
`Adding and Removing Fields
`Grouping a View 108
`111
`Filtering Task Views
`Saving a Modified View 112
`Deleting a View 112
`113
`Working in More Detail with Views
`Working with the Timeline View 113
`Creating Recurring Tasks
`116
`Creating an Item from a Different Type of Item 117
`Converting an Appointmentinto a Task 117
`Converting a Task into an Appointment
`119
`Printing Tasks
`119
`From Here...
`120
`
`121
`5 Creating and Using Contacts
`122
`Creating Contacts Items
`Creating Basic Information About a New Contact
`Editing Contact Information
`130
`Entering Additional Contact Information 131
`Creating Automatic Journal Entries
`131
`Using Other Fields
`132
`Entering More Contacts at the Same Company 154
`Viewing Contact ltems
`134
`Using Standard Contact Views
`Creating Custom Views
`135
`138
`Using Your Contact Information
`Designating Your Contacts Subfolder as an OutlookAddress
`Book 139
`140
`Dialing Phone Numbers
`Using Contact Information in Word Documents
`Printing Contact Information
`150
`From Here...
`150
`
`123
`
`143
`
`134
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`Contents
`
`| xvii
`
`
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`
`151
`6 Using Notes
`Understanding the Notes Information Viewer
`
`152
`
`152
`Creating a Note
`153
`Entering the Text
`Changing Note’s Default Settings
`Opening a Note.
`155
`155
`Changing a Note’s Color
`Assigning Categories toa Note
`
`154
`
`156
`
`157
`Viewing Notes
`Using the Standard Views
`Modifying Views
`158
`Deleting aNote
`158
`
`157
`
`159
`Using Notes
`Creating Notes While You Work
`Saving a Note as an Appointment
`Saving a Note asa Contact
`161
`Sending a Note asa Message
`163
`Copying a Note to Another Application
`
`160
`160
`
`Creating a Note from Another Item 165
`
`163
`
`Printing a Note
`
`166
`
`From Here...
`
`167
`
`169
`7 Recording YourActivities
`Taking a First Look at Journal
`
`170
`
`172
`
`Recording Activities Automatically
`Selecting Items to Record
`172
`Recording File Activity
`174
`Determining What Happens When You Open a Journal
`Entry 174
`
`Creating Journal Entries Manually
`Defining aJournal Entry 176
`Creating a Contact Journal Entry 178
`Timing Activities
`178
`
`175
`
`Viewing Journal Entries
`Using Standard Views
`Modifying Views
`183
`Editing a Journal Entry 183
`
`179
`179
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` xvlll
`
`Special Edition Using Microsoft Qutlock
`
`Deleting aJournal Entry 183
`Printing Journal Entries
`183
`From Here...
`184
`
`485
`
`188
`
`
`
`8 Preparing to Work with Microsoft Mall E-mail
`
`Preparing to Receive and Send Messages
`186
`Choosing an E-mail Editor
`186
`Connecting toa Workgroup 187
`Establishing a Workgroup Postoffice
`Creating the Postoffice
`188
`192
`Creating Postoffice Mailboxes
`Deleting and Changing Postoffice Mailboxes
`Adding and Configuring Microsoft Mail
`194
`195
`Adding the Microsoft Mail Information Service
`Configuring the Microsoft Mail Information Service
`Changing Your User Password 200
`Selecting E-mail Options
`201
`Checking for New Mail
`202
`Being Alerted to Mail Arrival
`Processing New Mail
`204
`Choosing an E-mail Editor
`Inspecting Your Log File
`205
`Preparing Subfolders and Categories
`Creating Subfolders 206
`Working with Mail Categories
`
`194
`
`196
`
`202
`
`204
`
`206
`
`208
`
`From Here...
`
`209
`
`9 Receiving and Sending Microsoft Mall Mess
`Preparing to Receive and Send Workgroup Messages
`Understanding the Inbox Information Viewer 212
`Deleting a Message
`214
`Indicating Message Status
`214
`Sending and Receiving aSimple Message
`Creating a“Message
`218
`Sending the Message
`220
`
`nfirming Your Setup 217
`
`217
`
`212
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`222
`
`223
`
`231
`
`221
`Receiving the Message
`Remg Notified When a Message Arrives
`Being Notified When Mail Arrives
`222
`Being Notified About Delivery Problems
`Sending a Message Later 225
`Sending More Sophisticated Messages 228
`Formatting the Text
`228
`291
`Assigning Categories toa Message
`Insertinga File or Item into a Message
`inserting an OLE Object
`235
`237
`Automatically Inserting Your Signature
`Setting the Importance and Sensitivity of a Message
`Flagging a Message
`240
`Using Voting Buttons
`243
`Saving Mail Items
`245
`Setting Tracking Options
`247
`Replying to and Forwarding Messages
`Replying toa Message
`249
`Forwarding a Message
`251
`Annotating a Message
`251
`
`Saving and Reusing Your Search Criteria (271
`
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`Contents
`
`|
`
`238
`
`249
`
`Having Replies Sent toa Different Person 252
`
`Recalling a Message
`
`253
`
`Viewing Messages
`
`Printing Messages
`
`254
`
`255
`
`From Here...
`
`256
`
`10 Finding tems and Files
`
`259
`
`Finding E-mail Messages You've Received 260
`Specifying the Type of ltem 260
`Reading a Listed Message
`262
`263
`Looking for Words and Phrases
`Looking for Messages from or toa Person 266
`Combining Names and Words
`267
`Finding Messages to Yourself 268
`Specifying the Message Date
`268
`Changing the ListView 269
`
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`| Special Edition Using Microsoft Outlook
`
`273
`
`280
`
`280
`
`271
`272
`
`256
`
`Saving a Set of Search Criteria
`Reusing a Set of Search Criteria
`Sharing a Saved Search 272
`Deleting a Saved Search 272
`Creating More Closely Defined Searches
`Exploring the More Choices Tab 273
`Using Advanced Options
`275
`Using More Advanced Find Criteria
`Finding Other Typesof Items
`2o0
`280
`Finding Messages You've Sent
`Finding Messages in Various Subfolders
`Finding Calendar Items
`281
`282
`Finding Other Typesof Items
`Finding Any Type of Outlook Item 282
`Finding Files
`283
`283
`Specifying Folders
`284
`Specifying File Names
`285
`Choosing File Types
`285
`Searching for Files
`Specifying File Contents
`Specifying a Date
`287
`287
`Specifying More Cheices
`Using the Advanced Tab 288
`Using Find from the Windows Desktop 288
`From Here...
`289
`
`292
`
`291
`41 Archivingltems
`292
`AutoArchiving Outlook Items
`Controlling When AutoArchiving Occurs
`Preparing Items for AutoArchiving 293
`Item Aging 296
`Setting the Do Not AutoArchive Field 297
`, Manual Archiving 298
`Managing Archives
`299
`Maintaining Your Archive
`Retrieving Archived Items
`Exporting Items
`303
`
`299
`300
`
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`Contents
`
`sox
`
`303
`Deleting Items
`Deleting Items Manually 303
`Deleting Items Automatically 305
`
`From Here...
`
`306
`
` -xploringOutlook's Broader Capabilities
`12 Working with Profiles
`309
`310
`Understanding Profiles and Information Services
`Understanding How Outlook Uses Profiles
`316
`Using Outlook Configurations
`311
`
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`
`Choosing a Profile
`
`312
`
`Exploring Your Current Profile
`
`314
`
`315
`Modifying Your Current Profile
`315
`Adding a Service toa Profile
`Removing a Service froma Profile
`Modifying a Service’s Properties
`
`315
`316
`
`Creating a New Profile
`
`316
`
`Deleting a Profile
`
`318
`
`Renaming a Profile
`
`318
`
`Working with Multiple Profiles
`
`319
`
`From Here...
`
`319
`
`321
`13 Working with Folders and Address Books
`Understanding and Working with the Standard Folders
`Working with Folders
`323
`
`322
`
`Creating Personal Folders and Subfolders
`Creating Personal Folders
`324
`Creating Subfolders
`326
`
`324
`
`Maneuvering the Folder List 327
`
`Moving Information Between Folders
`
`328
`
`328
`Setting Folder Properties
`Working with the General Tab 329
`Working with the AutoArchive Tab 330
`Working with the Administration Tab 332
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`Working with the Forms Tab 333
`Viewing Files Through Outlook 334
`
`Using Folders with Exchange
`Public Folders
`337
`Offiine Folder
`338
`
`337
`
`338
`Working with the Address Books
`340
`Creating and Using Personal Outlook Address Books
`Using the Outlook Address Books with Automatic Name
`Checking 342
`343
`Creating and Using Distribution Lists
`Setting Your Personal Address Book Properties
`Importing Contact Information from Other Sources
`
`346
`347
`
`From Here...
`
`350
`
`353
`14 Planning Meetings
`Understanding How Outlook Schedules Meetings 354
`
`Proposing a Meeting 355
`
`356
`Inviting Attendees and Reserving Resources
`How Outlook Deals with People in Different Time Zones
`
`358
`
`358
`
`Finding a Mutually Convenient Time and Place
`Manually Selecting a Time
`358
`Using AutoPick to Select a Meeting Time 360
`Requesting the Meeting 360
`Making Changes to the Meeting After Sending
`the Meeting Request ©362
`Responding to a Meeting Request 362
`Tracking Responses to a Meeting Request 363
`Canceling a Meeting 366
`
`Working with Recurring Meetings
`
`366
`
`From Here...
`
`367
`
`wal Special Edition Using Microsoft Outlook
`
`369
`15 Customizing Your Calendar
`Formatting the Calendar View 370
`Changing the Fonts for the Calendar View 371
`Displaying Time as Clocks
`372
`Displaying Calendar Items End Times
`
`374
`
`’
`
`
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`Case 1:13-cv-00919-LPS Document 312-9 Filed 03/10/21 Page 25 of 298 PageID #: 30784
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`Contents
`
`[ sol
`
`
`C